MODIFICATION
V -- Annual ESGR Awards & Recoginition Dinner
- Notice Date
- 3/11/2015
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Massachusetts, 50 Maple Street, Milford, MA 01757-3604
- ZIP Code
- 01757-3604
- Solicitation Number
- W912SV-15-T-0006
- Response Due
- 3/25/2015
- Archive Date
- 5/10/2015
- Point of Contact
- Tyna Stevens, 339-202-3875
- E-Mail Address
-
USPFO for Massachusetts
(tyna.m.stevens.mil@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- Statement of Work for Friday, June 26, 2015 to conduct an Annual ESGR Awards & Recognition Dinner Event. This requirement is for an ESGR Awards & Recognition Dinner Event which requires one ballroom style room and meals to accommodate up to 120 guests Friday, June 26, 2015 All event space must be available for exclusive use Friday, June 26, 2015 from 4:00 pm-11:00 pm through qualified establishments that shall be located within 20 miles of the city limits of Marlborough, Massachusetts and have easy access to/from the Massachusetts Turnpike and Route 495. Identified venue must be in Massachusetts and lodging requirements must be at the same location as Awards Dinner. Where guests will be traveling by car, ample complimentary parking is necessary. Establishments who do not provide a proposal based on receipt and review of this statement of work will be deemed non-responsive. The Statement of Work is as follows: STATEMENT OF WORK (SOW) I. BACKGROUND A. The contractor shall, except as specified in this Statement of Work (SOW) as government furnished property or services, provide all personnel, supervision, and any items and services necessary to provide one ballroom style room and meals on Friday, June 26, 2015to the Massachusetts Committee, Employer Support of the Guard and Reserve, as defined in this SOW. II. SCOPE OF WORK CLIN 0001. BALLROOM STYLE ROOM SPACE REQUIREMENTS: Contractor shall provide the following Ballroom style room Space Requirements: Room shall not have pillars or partial walls that would impede visibility to stage or screen. Price for room shall be inclusive of all applicable service charges. Room requirements are as follows: 1. One (1) Ballroom style room set up with round style tables with 8 settings, and cushioned chairs to accommodate 120 people for dinner. 2. 8 x 12 Stage with two (2) sets of stairs. 3. Two (2) 8 foot rectangular tables on the stage in the front of the room with tables skirted. 4. Seating for live 4 or 5 piece dinner band at front of room 5. A cash bar will be available in the room during the event 6. Ceiling height of at least 14 feet to accommodate proper display of flags on stage. 7. Room will be located with no additional events being held in adjacent rooms 8. Prefunction space outside ballroom for registration check in 9. Additional space for band members to change and store music cases 10. Outdoor reception space (preferred) CLIN 0002. AUDIO/VISUAL REQUIREMENTS: Contractor shall provide the following additional Room requirements/services: Ballroom (CLIN 0001): One (1) Podium with light and a wireless microphone, One (1) 10' X 10' screen {or 1 size appropriate to ballroom} to include projectors, required electrical items, and AV table. CLIN 0003. SUBSISTANCE REQUIREMENTS: Contractor shall provide the following meals and service: 1. Reception Passed Hors d'oeurves: Menu should include several different items (Clearly specify serving quantities and charged per person). Price of Hors d'oeurves and dinner meal must not exceed the Difference of the Local Government Per Diem Rate and the Proportional Meal rate for event location. Price shall be inclusive of all applicable service charges. 2. Plated Dinner: Menu should resemble the following: chicken dinner entr e, vegetables, starches, salad and associated desserts. To be served with coffee and tea. Price of Hors d'oeurves and dinner meal must not exceed the Difference of the Local Government Per Diem Rate and the Proportional Meal rate for event location. Price shall be inclusive of all applicable service charges 3. Menus will be determined 7 days prior to event. Final (guaranteed) meal count will be determined within seventy-two (72) hours of event by government and hotel event point of contacts. Menus agreed upon will not exceed the proposed pricing. 4. Contractor will furnish all food items, cooked, and delivered to the areas and designated times as identified by catering manager and government event point of contact in accordance with this SOW. Staffing schedule must meet industry standards for size of event and number of dinner tables. 5. Contractor shall provide full service catering to include setting up, plates, napkins, silverware, glasses / cups, clean up equipment to keep food hot/cold and removal of all trash. CLIN 0004. GUEST ROOMS: Contractor shall make available a total of 10 sleeping rooms, individual to pay own (IPO). Individuals will be responsible to make their own reservations and will receive the contractor's government rate. CLIN 0005. MISCELLANEOUS EVENT ADMINISTRATIVE COSTS otherwise not identified in the above CLINS for event space, technical and other requirements. Additional Contractor Requirements: 1. No Contractual Changes can be made without the acknowledgement of a Contracting Officer. 2. Hotel will not be undergoing renovations during event date. 3. Contractor shall provide a single point of contact prior to each event for obtaining menus, finalizing meal counts, etc. In addition, contract shall provide and on-site point of contact during each event. This individual shall have the authority to bind the contractor should changes be required by the contracting officer. 4. Government point of contact / Contractor staff will conduct a walk through (review) with to allow for non-cost changes as necessary. 5. Contractors facilities must meet minimum standards for federal (FEMA-approved as found on website http://www.usfa.dhs.gov/applications/hotel/ ), state (Massachusetts) and local governments as well as industry standards for health, safety, and welfare occupants. Government officials will personally visit establishments being considered for contract. (END OF STATEMENT OF WORK) EVALUATION FACTORS: The contract type for this procurement will be a firm-fixed price and award will be made on the basis of best value to the Government, price and other factors considered. Selection will be based on the following evaluation factors, in order of importance: (1) Offerors capability to provide a quality service and facility that meets the Government's needs; (2) Past performance, caliber of offerors performance on previous contracts of a similar nature; and (3) Total cost or price. The Government reserves the right to conduct a site survey prior to contract award. Note on Price Evaluation factor: Prices for food, inclusive of all service fees shall not exceed the Difference of the Local Government Per Diem rate and the Proportional Meal rate. Prices for lodging shall not exceed the per diem rate for the location of the hotel and applicable time of year. There are a few steps to determine maximum allowable meal charges, again to be inclusive of all service charges and fees. Step 1: Go to http://www.defensetravel.osd.mil/dts/site/index.jsp The Defense Travel System web page. Step 2: Click on the blue DTMO Website tab located in the upper left corner of the web page. Step 3: Click on the Per Diem Rates Tool on the right-hand side of the screen Step 4: You should be in the Per Diem Rates Query; in the Contiguous United States box chose quote mark Massachusetts quote mark from the dropdown menu and check the box to include all cities and towns and Uncheck include military installations. i.e Middlesex County has a max lodging of $127.00 and Local Meals of $66.00, Proportional Meals of $39.00...so $66.00 - $39.00= $27.00 that is my allowable contractable meals per day including service charges. As a reminder we are tax exempt and will provide an ST-2 and ST-5 before the event. We understand this is difficult, please always give your best and final pricing; you may not be given a chance to adjust your proposals. APPLICABLE PROVISIONS AND CLAUSES: The following clauses and provisions are incorporated by reference. FAR clauses and provisions can be read in their full text at http://farsite.hill.af.mil/vffara.htm and DFARS clauses and provisions can be read in their full text at http://farsite.hill.af.mil/VFDFARA.HTM. The clauses are to remain in full force in any resultant contract. FAR clauses 52.204-13 System for Award Management 52.212-4 Contract terms and conditions-commercial items 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Affirmative Action for Workers with Disabilities (applicable over $15,000) 52.222-41 Service Contract Act of 1965 (services only) 52.222-42 Statement of Equivalent Rates for Federal Hires (services only) 52.222-50 Combating Trafficking in Persons 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses DFAR clauses 252.203-7000 Requirements relating to Compensation of Former DoD officials 252.203-7002 Requirements to Inform Employees of Whistleblower Rights 252.204-7005 Alt.A Central Contractors Registration 252.204-7012 Safeguard of unclassified CTI 252.211-7003 Item Identification and valuation 252.212-7001 Contract terms and conditions required to Implement Statutes or Executive Orders applicable to Defense Acquisition of Commercial items 252.232-7003 Electronic Submission of Payment Request and Receiving Reports 252.232-7006 Wide Area Work Flow Instructions 252.232-7010 Levies on Contract payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.247-7023 Alt.III Transportation of Supplies by Sea Instructions: Please submit written quote NLT Midnight, March 25, 2015 including tax ID# and POC on a cover sheet. All questions must be submitted NLT March 19, 2015, (noon) 12pm, answers will be posted on FEDBIZOPS by (noon) March 20, 2015. Please read the statement of work carefully, do not assume you will have the opportunity to correct any errors. Please list (3) Past Performance References at the end of your quote. All quotes or questions should be submitted to Tyna.m.stevens.mil@mail.mil. All questions must be submitted in writing. Please try to keep the quote as the Statement of Work to be sure you don't miss anything.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA19/W912SV-15-T-0006/listing.html)
- Place of Performance
- Address: Within 20 miles of the city limits of Marlborough, Massachusetts
- Zip Code: 01752
- Zip Code: 01752
- Record
- SN03665085-W 20150313/150311235425-a26d68969966b3f96f1ebe43d37da0f0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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