Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 25, 2015 FBO #4869
SPECIAL NOTICE

A -- FY15 Air Force Mentor Protégé Program for the Secretary of the Air Force Small Business (SAF/SB) - SAF-SB BAA FY15

Notice Date

3/23/2015
 

Notice Type

Special Notice
 

NAICS

541712 — Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology)
 

Contracting Office

Department of the Air Force, Direct Reporting Unit - Air Force District of Washington, Acquisition Division, AFDW/PK, 1500 W. Perimeter RD. Suite 5750, Joint Base Andrews, Maryland, 20762, United States
 

ZIP Code

20762
 

Solicitation Number

SAF-SB-BAA-15-01
 

Point of Contact

Jyla Wooten, Phone: 2406126259, Melissa S. Tamayo, Phone: 2406126138
 

E-Mail Address

Jyla.N.Wooten.civ@mail.mil, melissa.s.tamayo.civ@mail.mil
(Jyla.N.Wooten.civ@mail.mil, melissa.s.tamayo.civ@mail.mil)
 

Small Business Set-Aside

N/A
 

Description

Attachment 6 2014 Mar Volume III Cost Spreadsheet Template Attachment 5 Technology Approach Needs Assessment Example (revised 6 May) Attachment 4 Summary Comprehensive Needs Assessment Example (revised May 6) Attachment 3 OSBP MP Agreement Template Mar 2014 Attachment 2 2014 Mar AF MPP Executive Summary Quad Chart Attachment 1 2011 Air Force Science and Technology Plan Final Solicitation Number: SAF- SB- BAA-15-01 FEDERAL AGENCY NAME: United States Air Force Secretary of the Air Force Small Business BROAD AGENCY ANNOUNCEMENT TITLE: FY15 Air Force Mentor Protégé Program for the Secretary of the Air Force Small Business (SAF/SB) BROAD AGENCY ANNOUNCEMENT TYPE: REVISED - 2-Step Broad Agency Announcement BROAD AGENCY ANNOUNCEMENT NUMBER: SAF-SB- BAA-15-01 THIS WILL BE A TWO-STEP SOLICITATION: Mentor-Protégé Program Outline A. Introduction: The Air Force Mentor Protégé Program (MPP) Office is seeking eligible mentors for participation in the Department of Defense (DoD) Mentor Protégé Program through this Broad Agency Announcement (BAA). Formal Proposals are not being accepted at this time however, those companies whose White Papers are consistent with the intent of this BAA may be invited to submit technical and cost proposals subject to the availability of program funds. This BAA will remain in effect until 30 September 2015 or when the DoD program ends, whichever comes first. B. Objective: The purpose of the DoD Mentor-Protégé Program is to provide incentives to major DoD contractors, performing under at least one active, approved subcontracting plan negotiated with DoD to: (1) assist protégé firms in enhancing their capabilities to satisfy DoD and other contract and subcontract requirements; (2) to increase the overall participation of protégé firms as subcontractors and suppliers under DoD contracts; and (3) to foster the establishment of long-term business relationships between protégé firms and their mentors. Under this program, approved mentor firms will enter into Mentor-Protégé agreements with eligible protégés and provide technical and developmental assistance to the protégé. The Air Force is soliciting for Mentor Protégé agreements that are in line with the Air Force vision, priority areas and science and technology emphasis areas while delivering requirements of the developmental assistance to the Protégé that contain a strong technical component or focus on innovative, state of the art technology, consistent with the Air Force Science and Technology (S&T) emphasis areas. Air Force is focusing on Mentor Protégé agreements that provide a minimum of 70% technology transfer component from the Mentor to the Protégé in the following technical areas: AIR FORCE SCIENCE & TECHNOLOGY EMPHASIS AREAS AS DEFINED IN THE AIR FORCE SCIENCE & TECHNOLOGY PLAN (Atch 1) 1 Improve the sustainment, affordability, and availability of legacy weapon systems 2 Reduce cyber vulnerabilities while emphasizing mission assurance 3 Support the needs of the nuclear enterprise 4 Develop autonomous systems and human performance augmentation technologies 5 Provide robust situation awareness to enhance decision-makers’ understanding and knowledge by improving intelligence, surveillance, and reconnaissance capabilities and data processing, exploitation, and dissemination 6 Enable long-range precision strike 7 Reduce energy dependency C. Approach: The Air Force Mentor Protégé Program is funded by the DoD Mentor Protégé Program and issues Cost Reimbursable (COST) contract agreements to approved mentor firms. Credit and Hybrid agreements will also be considered. All contracts shall be invoiced and paid monthly. The total Period of Performance (PoP) for any proposal cannot exceed three years (36 months). Standard agreements consist of a 12 month basic year contract with an optional one or two year agreement modification, which may be executed at the discretion of the Air Force Mentor Protégé Program office. For Hybrid agreements, the first year shall be credit only followed by one or two year reimbursable options. The amount of individual contract awards will vary depending on the complexity of the proposal, but cannot exceed the regulatory amount set forth in DFARS, Appendix I. Step 1 – The White Paper D. White Paper Submission : White Papers may be submitted for consideration through 1 May 2015. 1. Submission of White Papers : Mentors should email the White Paper to the Contracting Officer and usaf.pentagon.saf-sb.mbx.saf-sb-workflow@mail.mil (Attention: Mentor Protégé Program). The White Papers should not exceed ten (10) pages. Pages should be single sided and single spaced with font no smaller than 11 point. The purpose of the White Paper is to preclude proposed developmental assistance that is not consistent with the Air Force’s program objectives and prevent unnecessary proposal development costs on behalf of the mentor. Proposals will not be accepted until a White Paper is approved. 2. Structure of White Papers : White Papers shall address the Air Force S & T emphasis areas listed in paragraph B and must be in alignment with information provided in Attachment 1 of this solicitation. Failure to comply may result in the rejection of the White Paper during administrative review. Submission of White Papers must be in accordance with FAR 15.208. 3. Evaluation of White Papers : The following information will be used to determine whether the White Paper is consistent with the intent of the BAA, the program and of interest to the government, more specifically the Air Force. a. Relevance of proposed technology to current Air Force Requirements as indicated in paragraph B b. Overall technical approach to providing transfer of technology and developmental assistance to the Protégé c. Capacity and capability to achieve the objectives of this solicitation and the Mentor –Protégé Program commitment to program subcontracting d. The estimated cost of the proposed assistance 4. Request for Proposal : Within 10 days of receipt, White Papers found to be consistent with the intent of the solicitation and program goals will be invited to submit a technical and cost proposal. Proposals will be due 30 calendar days after notification by the Air Force Mentor Protégé Program Manager. A Defense Contract Audit Agency (DCAA) report will be requested on each mentor’s proposal. (This process can take up to 45 days). 5. White Paper Content : S ubmissions shall be provided in three parts; the cover sheet (Part 1), the Executive Summary (Part 2), and the Quad Chart (Part 3) and be limited to 10 total pages for all three parts. Part 1 Coversheet: shall be limited to three (3) pages and include the following information: Section A: Firm information: Name, mailing address, technical POC, phone number, e-mail address, and CAGE code Section B: Business POC, phone number and e-mail address Section C: Solicitation number and title (including AF S&T Emphasis Area ref Section I, B) Section D: Proposed duration of effort Section E: Recommended instrument: Indicate the type of agreement that is preferred: Reimbursable, Credit or Hybrid type agreement. A credit agreement will be for subcontracting credit only and administered by the Defense Contract Management Agency (DCMA). A hybrid agreement will be a credit agreement for year one (administered by DCMA) and COST reimbursement for years two and three (administered by Air Force). Section F: Provide the estimated total cost of the effort and a cost breakout: Labor costs identified will (all cost elements without fee/profit) be rolled up by labor category & Travel/Other Direct Costs (ODCs) will be identified separately. Section G: Certification of small business as an eligible Protégé Section H: Does the proposed Mentor Protégé relationship and approach derive from, extend or logically conclude efforts from prior DoD-funded Small Business Innovation Research (SBIR) or Small Business Technology Transfer (STTR) projects? If yes, identify the SBIR/STTR topic number and resulting contract number, and Government point of contact. Section I: Identify the estimated percentage of developmental assistance effort to be performed by the Mentor, by the Historically Black Colleges & Universities/Minority Institutions (HBCU/MI)/ Procurement Technical Assistance Center (PTAC) or Small Business Development Center (SBDC) and other team members. The minimum standard is 5 percent subcontracting in this area. http://www2.ed.gov/about/offices/list/ocr/docs/hq9511.html http://www.sba.gov/content/procurement-technical-assistance-centers-ptacs http://www.sba.gov/content/small-business-development-centers-sbdcs Section J: Indicate the percentage of technology transfer to be provided to the Protégé by the mentor. The minimum standard is 70 percent. Section K: Has this Mentor Protégé agreement been proposed to or funded by the DoD or another Federal Agency? If yes, identify the agency, solicitation and contract/grant number. Section L: Provide contract number, Contracting Officer and contract end date of exsisting government contract that this technology is related to if applicable. Part 2 Executive Summary: This part shall be limited to six (6) pages and include the following information: Section A: Mentor Company Name, Mentor Small Business Liaison, Mentor Program Manager, Mentor Technical POC, Protégé Company Name, Protégé Chief Executive Officer (CEO)/President, Protégé Technical POC, HBCU/MSI School Name and POC, Mentor primary NAICS and PSC codes. Respondents are required to provide the first name, last name, title, role, email, phone, and physical address for all points of contacts identified with their submissions. Section B: Protégé Company Information – Provide description of the protégé company to include technology focus area, core business, current DoD contract participation, small business status/eligibility, Protégé primary North American Industry Classification System (NAICS) and Product or Service Code (PSC) codes, Cage Code, Data Universal Numbering System (DUNS) number, years in business, current number of full time employees, and annual revenue for past three years. Provide certification of the Protégé’s small business status and eligibility within the Mentor Protégé program. If applicable, provide protégé’s previous participation in the DoD Mentor Protégé Program. IAW DFARS Appendix I, a Protégé firm may have only one active DoD Mentor-Protégé agreement. Provide information on current and past DOD SBIR contract(s), if any, including Government SBIR point of contact and contact information. Section C: Provide description of mentor’s current/past relationship with the protégé and the results/progress of protégé firms mentored by your company. Section D: Indicate if this is your first Mentor Protégé agreement with Air Force. If not, provide past Mentor Protégé agreement history. Section E: Provide anticipated approach, description, and timeline of the technology transfer to the Protégé, and technical development, and infrastructure assistance proposed to be transferred to the Protégé. Technology transfer to the protégé must equate to at least 70% of the total proposed effort. Section F: Provide description, required capabilities of the HBCU/MI, PTAC and/or SBDC participation in facilitating Section E. This role must be a minimum of 5% of the total contract value. Section G: Provide description of the benefits to the DoD/Air Force and the anticipated benefits to the Protégé. Include any present capabilities that could benefit the Air Force. Provide a high level overview of the Air Force Science and Technology emphasis areas addressed through the mentoring of the Protégé and how developmental assistance will be provided. Provide how and to what degree the mentoring of the Protégé contributes to and is relevant to Air Force acquisition programs, including how the approach: 1. Enhances Air Force capability and/or, 2. Accelerates development of an Air Force capability and/or, 3. Reduces development costs of acquisition programs and/or, 4. Reduces sustainment costs of fielded systems, and 5. Increases the overall participation of the Protégé, a small business, as a subcontractor and supplier in Air Force contracts within the S & T emphasis areas (Paragraph B) both short term, during the first 2 years of the agreement, and long term, and 6. Provide specific potential accomplishment, achievement, certificate completion, accomplishment of increases in readiness levels, etc., and 7. Enhances protégé competitiveness 8. If relevant, provide the current TRL (Technical Readiness Level) and/or MRL (Manufacturing Readiness Level) of the Protégé in the mentoring areas (including developmental assistance and technology transfer) and indicate the anticipated TRL and/or MRL at completion of the agreement, and how the Protégé will participate in the respective military systems or program. Section H: Provide anticipated mentor subcontracting to the protégé on both a competitive and non-competitive basis to include program and estimated value by each year. Provide the name of the programs of which the Protégé will be a supplier and where the Protégé’s increased participation in contracts will be. Section I: Provide the estimated value and period of performance for the proposed development technical and business assistance by year. The cost portion of the Executive Summary shall include a single Rough Order of Magnitude (ROM) cost estimate for proposed technical and business mentoring efforts. Developmental assistance provided under an approved Mentor-Protégé agreement is distinct from, and must not duplicate, any effort that is the normal and expected product of the award and administration of the mentor firm’s subcontracts. Mentor firm costs that are eligible for reimbursement are set forth in DFARS Appendix I. Section J: Letter of Endorsement and Commitment from the President or CEO of the mentor company demonstrating his or her commitment to the Air Force Mentor-Protégé Program and direct subcontracting to the protégé for a successful program as required for this agreement. Section K: Optional – provide description and details of recent Air Force SBIR Phase II of the Protégé that will be part of the technical category presented in the Executive Summary. Part 3 - AIR FORCE MENTOR PROTÉGÉ PROGRAM QUAD CHART: Complete in accordance with attachment 2 instructions and submit with White Paper parts 1 and 2. Step 2 – Request for Proposal E. Proposal Preparation Instructions : Approved White Papers shall be followed by an invitation to submit a proposal. Upon request, the mentor shall provide electronic and hard copies of Volumes I, II, & III. Volumes I & II shall be in Microsoft Word and Volume III in Microsoft Excel. Recommended format is double sided 8 ½” x 11”, 12 point font with one inch margins. Proposals shall be limited to 50 pages (2 sided) including: foldouts, tables, charts, photos, appendices, attachments, etc. Email proposal to the Contracting Officer and usaf.pentagon.saf-sb.mbx.saf-sb-workflow@mail.mil (Attention: Mentor Protégé Program). Mail one hard copy to each of the following addresses: AFDW/PKS 1500 West Perimeter Rd, Room 2720, JB Andrews NAF, MD 20762 and SAF/SB (Attention: Mentor Protégé Program), 1060 Air Force Pentagon, 4E271, Washington, DC 20330-1060. 1. Volume I Mentor Protégé Agreement: Download all required DoD templates from the DoD Mentor-Protégé web page: http://www.acq.osd.mil/osbp/sb/programs/mpp/resources.shtml. a. Mentor Protégé Agreement: Complete the required DoD template (attachment 3). Note: Paragraph 12-15 information should be top level only. Detailed information will be provided in Volume II. b. Mentor Application: If the Mentor has not been previously approved, complete the required DoD template and submit to OSBP for approval. If a firm is an approved DoD mentor, include a copy of the DoD approval letter or a screenshot of the DoD web page with the Mentor firm highlighted. c. Mentor and Protégé Past Performance Information: Identify all past and active mentor protégé agreements and proposed agreements currently being considered (indicate agency). Include information on any formal or informal mentor protégé experience. 2. Volume II – Technical Volume : The proposal must follow the mandatory technical format presented below and be in sequence as listed. The technical volume shall be constructed and appropriately reference information in the Cost Volume (Volume 3) to easily track information back and forth between the volumes. Hours and dollars associated with technology transfer should account for approximately 70% of the proposed hours and costs. The remaining 30% may be related to business infrastructure tasks. Failure to adhere could prevent or hold up negotiations and/or cause funding to be lost. Upon award, Volumes 1 and 2 will be incorporated into the contract and serve as the Statement of Work. a. Comprehensive Needs Assessment : The proposal must demonstrate that a comprehensive needs assessment and plan was performed for the selected Protégé. Summarize the results of the needs assessment and include the completed comprehensive needs assessment (atch 4). The needs assessment should focus on technology and developmental assistance within the identified Air Force S & T Emphasis Areas set forth in paragraph (B). Color coding, numeric ranking or similar means of prioritization of the needs assessment results is highly recommended. Refer to Attachment 4 for sample. b. Technical Approach to Needs Assessment : Identify relevant technologies set forth in paragraph B, developmental areas and business infrastructure. Refer to Attachment 5 for a sample technical approach outline. Using the template, provide a thorough description of the specific approach to address the technology and developmental areas identified in the needs assessment. 1. Describe what, when, where, and how the training and assistance will be provided and by whom (e.g., Mentor On the Job Training (OJT), Mentor labs, workshops, 3rd party certification assessor, seminars, development or update of business plans, HBCU/MSI, PTAC, SBDC, etc.). 2. Describe in detail the involvement of HBCU/MI/PTAC/SBDC capabilities, facilities, faculty and use of interns. Identify how use of the HBCU/MSI/PTAC/SBDC will be accomplished and how it will meet the Air Force minimum 5% subcontracting goal. Indicate course development, workshops, seminars (tailored to protégé and school needs) and how they are incorporated into the school curriculum/business model. 3. Include a detailed program milestone Work Breakdown Structure (WBS) down to the third level, delineating the proposed approach for each proposed year. 4. Describe and list the expected developmental assistance to be achieved including: protégé certification obtainments, achievement of CMMI level ratings, technical skill sets gained, specific technology transferred, process improvements achieved, etc. and define expected benefits. Technology transfer to the Protégé must equate to at least 70% of the total proposed effort. (a) Technology Transfer includes: Capability Maturity Model Integration (CMMI) ratings, International Organization for Standardization (ISO) Certifications, Software Certifications, Office Automation, training and developmental assistance that develops the Protégé from a lower MRL or TRL to a higher MRL or TRL, program management and highly qualified Subject Matter Expertise (SME) associated with technology transfer, laboratory processes, supply chain analysis, material management and analysis, manufacturing processes, and quality process improvements. (b) Business Infrastructure includes: processes related to human resources, accounting systems, practices, and controls, health and safety, business development, marketing, and company policies, procedures and administration. 5. Describe specific outcomes of the provision of developmental assistance to the Protégé that will benefit specific programs and the warfighter. Provide relevance of providing developmental assistance to this Protégé – including direct relation to Air Force/DoD military systems or programs, as well as other Government and Commercial sectors and their identified technical categories. Describe cost savings, efficiencies gained, increase in fly to buy ratio, etc. to the Air Force and/or DoD that can be gained by Mentor providing developmental assistance to Protégé with innovative technology and Protégé becoming a qualified supplier to DoD. If relevant, provide the current TRL and/or MRL of the Protégé in the areas developmental assistance is being provided and the anticipated TRL and/or MRL at completion. c. Prime and Subcontracting Opportunities: Identify and provide specific prime and subcontracting opportunities for the Protégé (including mentor and other third party subcontracts) on both a competitive and noncompetitive basis, exceeding four times the value of the Mentor’s proposed program cost within the period of performance of the Mentor Protégé agreement. Identify existing and future contracts by contract number and provide the following information for each contract: (1) Customer, (2) Type of contract, (3) Period of performance, (4) Estimated dollar value awarded to the Protégé. d. Team Capability: Provide an organizational chart to identify the responsible program participants for all team members, including authorized decision makers. Define roles and responsibilities of the Mentor Protégé agreement. Provide full names, job titles, email address, and phone number. Provide hours for each labor category and align to the WBS 3rd level. This information must include all subcontractors including HBCU/MI/PTAC/SBDC team members. e. Program Metrics: Provide proposed program goals and metrics and approach to track progress in tandem with the DoD agreement metrics. These mandatory metrics must include, but are not limited to the following: 1. Planned tasks started on time; planned tasks behind schedule 2. Planned tasks completed on time; planned completions behind schedule 3. Development program on/off schedule 4. Budget status report of total amount funded on Mentor-Protégé contract, expenditures to date, and remaining funds available 5. Cumulative subcontract awards from Mentor to Protégé from start of contract 6. Cumulative amount of subcontracts awarded to Protégé from others (DoD, other Federal agencies, etc.) from start of contract 7. Cumulative prime awards to Protégé from others (DoD, other Federal agencies, etc.) from start of contract 8. Cumulative HBCU/MSI subcontracting costs and percentage of total contract costs (at least 5% of contract amount) 9. Cumulative incidental costs not to exceed 10% of contract 10. Total amount invoiced to Government from Mentor to date at the Contract Line Item Number (CLIN)/Accounting Classification Reference Number (ACRN) level aligned with the WBS to the 3rd level 11. Increase/decrease in Protégé (full time) employee level over time, beginning with entry into the program (baseline) and continuing for each Program Management Review (PMR) with the associated increase/decrease percentage for each period – DoD Measure of Success 12. Increase/decrease in Protégé gross revenues and gross invoices over time beginning with entry into program (baseline) and for each PMR with the associated increase/decrease percentage for each period 13. Return on investment (ROI) of the Mentor Protégé agreement 14. Accomplishment of planned certifications, enhancements and other technology transfer 15. Technology transfer to the protégé must equate to at least 70% of the total proposed effort (hours and dollar values associated with technology transfer) 3. Volume III – Cost volume: The mentor shall submit a cost proposal for reimbursable agreements using the instructions at Federal Acquisition Regulation (FAR) Part 15.408, Table 15-2, “Instructions for submitting Cost/Price Proposals.” For credit agreements, alternative information will be requested. The mentor shall submit a cost proposal volume with adequate and realistic cost or pricing to support the proposed technical approach. The cost volume shall contain supporting documents for all costs proposed and clearly identify and detail any incidental costs. a. Reference Appendix I of the Defense Federal Acquisition Regulation Supplement (DFARS) entitled Policy and Procedures for the DoD Pilot Mentor-Protégé Program. Developmental assistance costs eligible for reimbursement include the mentor's labor costs and subcontracts to HBCU/MI, SBDC or PTAC in providing assistance to the Protégé. b. The cost volume shall be presented on the provided Microsoft Excel spreadsheet with formatted formulas. The spreadsheets shall not be locked. Volume III shall not exceed a maximum of 10-pages. If not presented in Excel format, it will be considered non-responsive. The cost template spreadsheet provided in Attachment 6 shall be used as the template/format for submission; the burden of providing mathematically complete pricing proposals (total overall evaluated price) rests with each offeror. c. Mentors shall provide proposed cost data for each year proposed (Base + Option Year), not to exceed two (2) option years. The proposal shall be furnished with supporting schedules and contain a person hour breakdown per task. Labor hours and dollar values associated with technology transfer to the Protégé must track to each technology and developmental assistance category proposed in Volume II (Technical Volume) to the 3rd level of the WBS. Volume III shall contain separate specific costs that show which costs are clearly attributable to at least 70% transfer of desired technology to the Protégé, and no greater than 30% attributable to business related items, a minimum of 5% subcontracting to the HBCU/MI/PTAC/SBDC, and no greater than 10% for incidentals. No fee, profit, or Facilities Capital Cost of Money (FCCOM) is authorized or allowed. Cost proposals with fee, profit or FCCOM will not be considered. d. Provide adequate, realistic and auditable support for all labor, travel and incidental costs proposed (including HBCU/MI travel, protégé travel, per diem, conference fees, certification, etc.) for both the prime and authorized subcontractors (Protégé, HBCU, MI, PTAC, and SBDC). Attendance at the annual OSD Mentor Protégé conference is mandatory and travel costs must be included. Assistance by mentor for PTAC and SBDC, etc. cannot exceed 1st Tier subcontracting. Provide all travel expenses broken out by individual trip with justification. Travel will be reimbursed based on Federal Travel Regulations (FTR) guidelines for government travel. Ensure all Mentor Protégé and subcontractor travel, per diem and conference fee costs related to Post-Award, Program Management Reviews and any other required meetings, conferences and training are included. The mentor shall include a breakdown of travel costs for Mentor, Protégé and all subcontractors, for each year. All travel expenses must be related to Protégé developmental assistance and training and not marketing. No fee, General and Administrative Expense (G&A) or profit allowed on travel costs. e. IAW DFARS 219.7104 Developmental assistance costs eligible for reimbursement or credit. (a) Developmental assistance provided under an approved Mentor-Protégé agreement is distinct from, and must not duplicate, any effort that is the normal and expected product of the award and administration of the mentor firm’s subcontracts. The mentor firm must accumulate and charge costs associated with the latter in accordance with its approved accounting practices to the 3rd level of the WBS. Mentor firm costs that are eligible for reimbursement are set forth in Appendix I. Before incurring any costs under the Program, Mentor firms must establish the accounting treatment of developmental assistance costs eligible for reimbursement or credit. f. Offerors with valid, current Forward Pricing Rate Agreements (FPRAs) or Forward Pricing Rate Recommendations (FPRRs) should submit a copy with the proposal or provide a link where it can be found. g. The HBCU/MI, PTAC and/or SBDC are considered subcontractors and a proposal with cost breakdown from the HBCU/MI, PTAC and/or SBDC is required for any proposed costs. HBCU/MI costs must include a breakdown of costs for direct labor, indirect costs, supplies, faculty travel, interns, and use of facilities at the College or University. PTAC and SBDC cost must be broken down in a similar fashion. Mentors must include a copy of the developmental/technical assistance plan and cost proposal from the HBCU/MI, PTAC and/or SBDC they have chosen to participate in their Mentor-Protégé Agreement. All HBCU/MI (or PTAC/SBDC) proposed costs (including Overhead, G&A, direct labor) must be incorporated into the cost template under the column titled "Subcontractors" and should remain separate from Mentor's direct labor costs. No fee or profit allowed on subcontractor costs. h. Provide breakout of proposed incidental costs. Incidental costs are limited to 10% of the total proposed cost. The 10% incidental costs must be otherwise allowable, allocable, and reasonable. Subcontracting to HBCU, MI, PTAC, or SBDC is not considered part of the 10% incidental costs. Incidental costs or other ODCs cannot exceed 10% of the total cost of the proposal. Incidental costs include all costs other than direct labor, overhead, and G&A costs associated with direct labor. Examples of incidental costs include travel, training, and certifications, etc. To calculate the 10%, divide the incidental costs into the total proposal costs (total proposal cost includes labor, overhead, G&A, and incidental costs). No fee, G&A or profit allowed on incidentals. i. Labor/salary reimbursement must be for employees on the Mentor's payroll only. Protégé salaries and consultant costs are not permitted. j. No capital equipment (to include software) shall be purchased under this Mentor-Protégé agreement. Any equipment that would normally be depreciated is considered capital equipment. k. Provide all cost elements for cost reimbursement (no fee or profit). All cost elements without fee/profit will be rolled up into a total by labor category CLIN and a separate Travel/ODC CLIN. Evaluation Factors for Award F. Evaluation Factors: The Government will consider the following weighted evaluation factors when selecting mentors. Factors 1 through 4 are weighted equally. 1. Relevance of proposed technology to current DoD/Air Force requirements 2. Overall technical approach to providing transfer of technology and developmental assistance to the Protégé 3. Capacity and capability to achieve the objectives of this solicitation and the mentor protégé program 4. The estimated cost of the proposed assistance G. Basis of Award: In accordance with the above evaluation factors, the government will select mentors who the government believes will best achieve the objectives of the DoD Mentor Protégé Program with available government funding. H. Awards: As a result of this solicitation the Government may modify existing contracts with selected Mentors or award separate contracts to reimburse the selected Mentor for assistance provided under Mentor Protégé agreements. The Government reserves the right to make multiple awards or no awards as a result of this solicitation. Award Administration Information I. Award Notification: Offerors will be notified by email as to whether their proposals were recommended for award within 2 months of the receipt of proposal. J. Funding: The government reserves the right to select for award all, some or none of the proposals submitted. The government provides no funding for direct reimbursement of proposal development costs. The government reserves the right to request additional documentation once it makes the award instrument determination and to remove offerors from consideration should the parties fail to reach agreement on award terms, conditions and cost/price within a reasonable time or if the offeror fails to provide the information in a timely manner. K. Administrative Requirements: See Additional Information and contract clauses. L. Reporting and Deliverables: See Paragraph R for potential deliverables. M. Debriefings: IAW FAR15.505, Offerors not invited to submit a proposal based on their White Paper submission(s) or invited to submit a proposal but not selected for award may request a debriefing. However, please note requests must be received NLT three (3) days after receipt of non-selection notice. No requests received after the three (3)-day period will be fulfilled. Additionally, all debriefings will be delayed until after all Air Force Mentor Protégé awards are completed for the respective fiscal year. Additional Information N. Support Contractors: Support contractor employees under contract to the Government may be used to evaluate or administratively process proposals, monitor contract performance or perform other administrative duties which require access to contractor proprietary information. The contracts include non-disclosure agreements prohibiting contractor employees from disclosing any information submitted by other contractors or using such information for any purpose other than that for which it was furnished. O. Updates of Publicly Available Information Regarding Responsibility Matters: Any contract or assistance award exceeding $500,000.00 for which an Offeror checked “has” in paragraph (b) of the provision 52.209-7 shall contain the clause/article, “Updates of Publicly Available Information Regarding Responsibility Matters (Jan 2011)”. P. White Paper/Proposal Content Checklist : You may be ineligible for award if all requirements of this BAA are not met on the proposal due date. Step One : White papers are submitted by email submission to : usaf.pentagon.saf-sb.mbx.saf-sb-workflow@mail.mil and the AFDW/PK PCO melissa.s.tamayo.civ@mail.mil no later than the due date and time specified in this announcement. 1. Step One and Step Two : White paper and proposal page limits are strictly enforced. See Paragraphs D & E of the BAA for white paper and proposal page limits. 2. Step One and Step Two : White papers and proposals must be submitted in the format specified in the BAA. 3. Step Two : The cost/business proposal must contain all information described in Paragraph E.3. 4. Step Two : For any subcontracts proposed, the cost/business proposal must contain subcontractor analysis IAW FAR 15.404-3(b). 5. Step Two : Offerors with valid, FPRAs or FPRRs should submit a copy with the proposal or provide a link where it can be found. Q. Essentially Equivalent Work: This occurs when (1) substantially the same effort is proposed for funding in more than one contract or assistance proposal submitted to the same Federal agency; (2) substantially the same effort is proposed to two or more Federal agencies for review and funding consideration; or (3) a specific technical objective and technical design for accomplishing the objective are the same or closely related in two or more proposals or awards, regardless of the funding source. While it is permissible, with proposal notification, to submit identical proposals or proposals containing a significant amount of essentially equivalent work (see definition above) for consideration under more than one federal program solicitation, it is unlawful to enter into contracts or assistance agreements requiring essentially equivalent effort. If there is any question concerning this, it must be disclosed to the soliciting agency or agencies before award. If a white paper or proposal submitted in response to this solicitation is substantially the same as another proposal previously funded, currently funded, or pending with another Federal Agency or DoD Component or the same DoD Component, the offeror must so indicate on the white paper or proposal cover sheet and provide the following information: 1. Name and address of the Federal Agency(s) or DoD Component to which a proposal was submitted, will be submitted, or from which an award is expected or has been received. 2. Date of proposal submission or date of award. 3. Title of proposal. 4. Name and title of principal investigator for each proposal submitted or award received. 5. Title, number, and date of solicitation(s) under which the proposal was submitted, will be submitted, or under which award is expected or has been received. 6. If award was received, state contract number. Offerors are also instructed to note any other Mentor Protégé proposals submitted to the Air Force or any other DoD Component. Note: If this item does not apply, state in the proposal “No prior, current, or pending support for proposed work." R. Required Meetings and Attendance/Deliverables: may be part of the contract that results from a Mentor Protégé contract award. This is subject to change if the Proposal is accepted for potential award. 1. Deliverables: a. Submittals: Mentor shall submit deliverables in addition to providing performance, meeting milestones and metrics in accordance with the technical proposal, including all developmental assistance identified in technical proposal and the needs assessment. b. Mentor shall submit supporting documentation substantiating support and correlation between the WBS levels, CLIN/ACRN, labor, and all costs to the 3 rd level for all submitted invoices for the Mentor, Protégé and any subcontractors to the 3 rd level. All costs shall be tracked to each developmental assistance category in the technical proposal to the 3 rd level. Mentor shall submit an updated WBS and Project Schedule in electronic format in all monthly progress reports and PMR documentation to the Air Force MP Program Manager aligned with all costs to the 3 rd level. c. Invoices/cost vouchers shall be submitted using oldest funds first and at the CLIN/ACRN level. d. In addition to the developmental assistance plan to ensure effectiveness and success of the Air Force Mentor Protégé agreement, the Mentor will meet WBS milestones and provide metrics to assess the protégé firm's developmental progress under this Mentor Protégé Agreement. 2. Program Kick-Off Meeting: a. Purpose: The one day kick-off meeting will allow the government to brief key team members (Mentor, Protégé & HBCU/MI) on contract and program requirements and provide required program letters, report templates and the ROI workbook. b. Date/Time: Will be conducted within 30 days after contract award. Exact date and time will be coordinated with Mentor upon contract award. c. Location: Secretary of the Air Force Small Business, Pentagon Washington, D.C. or at the Mentor/Protégé’s facility in the Washington D.C area, or at another location agreed upon by all team members in advance. d. Required Attendees: Mentor, Protégé, HBCU/MSI or PTAC or SBDC and Government e. Submittals: Mentor shall submit the following deliverables: 1) Mentor shall submit an updated WBS to the 3 rd level and Project Schedule in electronic format to the Air Force MP Program Manager at the meeting. 2) Mentor shall submit presentation materials in editable electronic format NLT three (3) workdays prior to the day of the scheduled kick-off meeting to all attendees via email to the Secretary of the Air Force Small Business usaf.pentagon.saf-sb.mbx.saf-sb-workflow@mail.mil, DCMA SmallBusinessCenterInbox@DCMA.mil, Contracting Officer and Air Force Technical Advisor e-mail addresses. 3) Mentor shall submit NLT 30 days after the Kick-Off meeting, the provided ROI workbook with baseline information and projected travel for the upcoming six (6) month period. ROI workbook shall be submitted to the Secretary of the Air Force Small Business usaf.pentagon.saf-sb.mbx.saf-sb-workflow@mail.mil e-mail address and directly to the Air Force Mentor Protégé Manager and the Air Force Technical Advisor e-mail addresses. 3. Monthly Progress Report: a. Purpose: To enable visibility and insight into the monthly progress, cost, schedule and performance of the Mentor Protégé agreement and contract. b. Submittals: Mentor shall submit Monthly Progress Report in editable electronic format 2 nd Friday of each month to the Secretary of the Air Force Small Business via usaf.pentagon.saf-sb.mbx.saf-sb-workflow@mail.mil (Attention: Mentor Protégé Program), the Air Force Mentor Protégé Program Manager and the Air Force Technical Advisor email addresses. In addition, provide a Letter of Transmittal to the Contracting Officer. 1) Monthly Progress Report shall include at minimum : Report all items below in accordance with submitted Technical Proposal, in response to SAF-SB-BAA 15-01, incorporated WBS to the 3rd level, subsequent pricing cost summary and performance plan. To maintain visibility, clarity and transparency, the Mentor-Protégé Program Monthly Progress Report shall detail the team’s activities, meetings, accomplishments, and any issues that may negatively affect the developmental assistance to the Protégé or the overall Mentor Protégé Program. · Project status · Accomplishments & work performed with discussion of variance from planned and scheduled · Planned activities & scheduled work · Personnel labor status (SMEs) associated with each level · Subcontract - HBCU/MI, PTAC and/or SBDC status · Financial Status - expenditures and labor aligned with the WBS to the 3rd level for detailed month burn projections and expenditures at the CLIN/ACRN level · Project challenges · Issues impeding progress of the Mentor Protégé Program and proposed actions to overcome · Risk analysis and proposed actions to mitigate risk · Lessons learned 4. Program Management Reviews (PMRs): a. Purpose: PMRs are conducted to obtain the progress of the mentor-protégé agreement / contract. b. Date/Time: Four PMRs at minimum shall be conducted each year, two face-to-face PMRs and two telephonic PMRs. PMR #1 (telephonic) shall occur 1 to 3 months after contract award and PMR #2 (face to face) shall occur 4 to 6 months after contract award. PMR #3 (telephonic) shall occur 7 to 9 months after contract award and PMR #4 (face to face) shall occur 10 to 12 months after contract award. If the option year is exercised, the same pattern shall continue through the end of the agreement. Exact date and time of all PMRs shall be coordinated with the mentor in advance. Additional meetings and reviews will be required, as necessary at the discretion of the Mentor Protégé Program Manager. c. Location: PMRs shall be conducted at the Secretary of the Air Force Small Business Office, Pentagon, Washington D.C., at the mentor’s / protégé’s facility or at another location agreed upon by all team members in advance. d. Required Attendees: Mentor / Protégé Program Managers. HBCU/MI /PTAC/SBDC Program Managers are encouraged to attend, but attendance is not mandatory. e. Submittals: Mentor shall submit the following deliverables in conjunction with each scheduled PMR. 1) PMR Presentation Materials / ROI Workbook / Sign-in Sheet: Submit all presentation materials, ROI Workbook, and sign-in sheet in editable electronic format NLT three (3) workdays prior to the scheduled PMR to all attendees via email to: the Secretary of the Air Force Small Business usaf.pentagon.saf-sb.mbx.saf-sb-workflow@mail.mil (Attention: Mentor Protégé Program), DCMA SmallBusinessCenterInbox@DCMA.mil, Air Force Mentor Protégé Program Manager, and Air Force Technical Advisor e-mail addresses. In addition, provide only a Letter of Transmittal to the Contracting Officer. 2) PMR Meeting Minutes and Sign-in Sheet: Submit meeting minutes electronically NLT five (5) workdays following completion of each scheduled PMR to the Secretary of the Air Force Small Business via usaf.pentagon.saf-sb.mbx.saf-sb-workflow@mail.mil e-mail address invited and all attendees. Submitted minutes must accurately document the PMR meeting and not contain generalities. 5. DoD Semi-Annual Reports: a. Purpose: Semi-Annual Reports (SAR) will be used by DoD, DCMA and USAF to obtain the progress of the mentor-protégé agreement / contract. b. Submittals: Reports shall be submitted Semi-Annually to the DoD OSBP Mentor-Protégé Office. In addition, an electronic copy of the report shall be submitted to the Secretary of the Air Force Small Business usaf.pentagon.saf-sb.mbx.saf-sb-workflow@mail.mil and DCMA SmallBusinessCenterInbox@DCMA.mil e-mail addresses. The report template and instructions can be downloaded from the DoD OSBP website. 6. Department of Defense Office of Small Business Programs – Mentor Protégé Conference: The Mentor, Protégé, and respective HBCU/MSI, PTAC and SBDC shall attend any and all Department of Defense Office of Small Business Programs – Mentor Protégé Conference. S. Contract Clauses. The following contract clauses will be incorporated into Section I of the contract: Section I - Contract Clauses CLAUSES INCORPORATED BY REFERENCE 52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity MAY 2014 52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment AUG 2013 52.215-2 Audit and Records--Negotiation OCT 2010 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data--Modifications AUG 2011 52.215-13 Subcontractor Certified Cost or Pricing Data--Modifications OCT 2010 52.215-17 Waiver of Facilities Capital Cost of Money OCT 1997 52.215-19 Notification of Ownership Changes OCT 1997 52.216-7 Allowable Cost And Payment JUN 2013 52.216-11 Cost Contract--No Fee APR 1984 52.219-8 Utilization of Small Business Concerns OCT 2014 52.219-9 Small Business Subcontracting Plan OCT 2014 52.219-16 Liquidated Damages-Subcontracting Plan JAN 1999 52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-35 Equal Opportunity for Veterans JUL 2014 52.222-36 Affirmative Action For Workers With Disabilities JUL 2014 52.222-37 Employment Reports on Veterans JUL 2014 52.222-50 Combating Trafficking in Persons MAR 2015 52.222-54 Employment Eligibility Verification AUG 2013 52.223-6 Drug-Free Workplace MAY 2001 52.223-16 Alt I IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 200&0 Alternate I JUN 2014 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.227-1 Authorization and Consent DEC 2007 52.228-7 Insurance--Liability To Third Persons MAR 1996 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-9 Limitation On Withholding Of Payments APR 1984 52.232-20 Limitation Of Cost APR 1984 52.232-23 Alt I Assignment of Claims (Jan 1986) - Alternate I APR 1984 52.232-25 Prompt Payment JUL 2013 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration JUL 2013 52.233-1 Disputes MAY 2014 52.233-3 Alt I Protest After Award (Aug 1996) - Alternate I JUN 1985 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-1 Notice of Intent to Disallow Costs APR 1984 52.242-3 Penalties for Unallowable Costs MAY 2014 52.242-4 Certification of Final Indirect Costs JAN 1997 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.243-2 Alt II Changes--Cost Reimbursement (Aug 1987) - Alternate II APR 1984 52.244-2 Alt I Subcontracts (Oct 2010) - Alternate I JUN 2007 52.244-5 Competition In Subcontracting DEC 1996 52.244-6 Subcontracts for Commercial Items MAR 2015 52.246-5 Inspection Of Services Cost-Reimbursement APR 1984 52.247-34 F.O.B. Destination NOV 1991 52.249-6 Termination (Cost Reimbursement) MAY 2004 52.249-14 Excusable Delays APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer’s Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense-Contract-Related Felonies DEC 2008 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.203-7004 Display of Fraud Hotline Poster(s) DEC 2012 252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011 252.204-7000 Disclosure of Information AUG 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 A Central Contractor Registration Alternate A FEB 2014 252.204-7012 Safeguarding of Unclassified Controlled Technical Information NOV 2013 252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country DEC 2014 252.219-7003 Small Business Subcontracting Plan (DoD Contracts) OCT 2014 252.223-7004 Drug-Free Work Force SEP 1998 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2012 252.225-7012 Preference For Certain Domestic Commodities FEB 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7005 Reimbursement Of Subcontractor Advance Payments--DOD Pilot Mentor--Protégé Program SEP 2001 252.232-7010 Levies on Contract Payments DEC 2006 252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.242-7004 Material Management And Accounting System MAY 2011 252.242-7006 Accounting System Administration FEB 2012 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items and Commercial Components (DoD Contracts) JUN 2013 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property APR 2012 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal MAY 2013 252.246-7000 Material Inspection And Receiving Report MAR 2008 252.247-7023 Transportation of Supplies by Sea APR 2014 CLAUSES INCORPORATED BY FULL TEXT 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 Months. (End of clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil (End of clause) 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2 ) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of clause) 252.204-7006 BILLING INSTRUCTIONS (OCT 2005) When submitting a request for payment, the Contractor shall-- (a) Identify the contract line item(s) on the payment request that reasonably reflect contract work performance; and (b) Separately identify a payment amount for each contract line item included in the payment request. (End of clause) 5352.201-9101 OMBUDSMAN (APR 2014) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (INTERIM CHANGE: See Policy Memo 14-C-05) (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) T. Payment and POC Information. The following information will be incorporated into Section J of the contract: Section J - List of Documents, Exhibits and Other Attachments PAYMENT AND POC INFORMATION WIDE AREA WORKFLOW – RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization. “Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). “Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall— (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). 2-in -1 Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.) (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. F1AF25 (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F67100 Issue By DoDAAC FA7014 Admin DoDAAC FA7014 Inspect By DoDAAC F1AF25 Ship To Code F1AF25 Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) F1AF25 Service Acceptor (DoDAAC) F1AF25 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC Other DoDAAC(s) (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system. (g) WAWF points of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact. Mary Logan mary.j.logan4.civ@mail.mil 240-612-5941 Michelle Beasley-Odum Michelle.R.Beasley-Odum.Civ@mail.mil 240-612-5906 Shaketa Boone shaketa.m.boone.ctr@mail.mil 240-612-5948 Liezl Moore liezl.t.moore.ctr@mail.mil 240-612-5929 Cassidy Noble cassidy.m.noble2.civ@mail.mil 240-612-5953 (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause) ADDITIONAL PAYMENT INSTRUCTIONS (a) Contractors shall submit the first invoice (or public voucher) supported by a statement of cost for performance under this contract, to the cognizant Defense Contract Audit Agency (DCAA) office pursuant to FAR 52.216-7 "Allowable Cost and Payment" clause. Under the provisions of FAR 52.803 (b), the DCAA auditor, is the authorized representative of the contracting officer for examining vouchers received directly from the contractors. The Contracting Officer’s Representative (COR) will transmit provisionally approved voucher to the cognizant disbursing officer for payment. Mentor Firm’s Cognizant DCAA Office Name: Title: Address: Telephone/ext.: Fax: E-mail: Mentor Firm’s Cognizant Defense Contract Management Agency (DCMA) Contract Administration Office (CAO) Name: Title: Address: Telephone/ext.: Fax: E-mail:
 

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