Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 27, 2015 FBO #4871
DOCUMENT

C -- RFP CONTRACT #: VA243-15-C- PROJECT # 630A4-14-436 PO # 630C5 RENOVATE C3 AND D3 WARD DESIGN - Attachment

Notice Date

3/25/2015
 

Notice Type

Attachment
 

NAICS

541330 — Engineering Services
 

Contracting Office

Department of Veterans Affairs;James J. Peters VA Medical Center;Network Contracting Office 3 (10N3NCO);130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24315N0678
 

Response Due

4/9/2015
 

Archive Date

7/8/2015
 

Point of Contact

Vladimir.Stoyanov@va.gov
 

E-Mail Address

Contract Specialist
(Vladimir.Stoyanov@va.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project No. 630A4-14-436, RENOVATE C3 AND D3 WARD located in St. Albans NY VAMC, St. Albans Campus. This procurement is restricted to Total Small Business firms. This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541330 and small business size standard of $7 Million. Magnitude of Construction is between $250,000.00 and $500,000.00. The anticipated award date of the proposed A-E Contract is on or before 09/30/2015. Potential contractors must be registered in SAM (www.sam.gov) at time of submission of their qualifications in order to be considered for an award. In order to assure compliance with this clause, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) subcontracting will not be permitted under this contract. SCOPE OF SERVICE REQUIRED: I.Scope of Work: The project shall be designed to gut and renovate existing ward C3 (9,698 SF) in building 85 and D3 (9,489 SF) in building 86. Project will address patient privacy by converting into either single bedroom or 2 bed room and private bathroom. Work involves architectural, structural, plumbing, electrical, lighting, fire protection and mechanical upgrade. The project will replace all existing faulty steam fin tube radiators. The project includes installing new roof top air handling units and installing variable air volume boxes with Direct Digital Controls (DDC) and improving way finding signage to the wards. The A/E shall consider the impact to the other areas and floors of the hospital that the renovations may cause. The A/E shall develop construction phasing plans to minimize the disruption to the hospital and other spaces. The A/E services will be phased into two parts. Phase I Physical Investigation: A/E shall do a physical investigation at the job site and provide a "Preliminary report (Basis of Design Report)". The report will include evaluations and recommendations of the existing spaces and utilities, including: architectural, mechanical, electrical, plumbing, fire protection and asbestos. The A/E evaluation shall include, but not limited to, the following items. 1.Investigation of the current mechanical units supplying the new spaces to determine whether or not the units can meet the new demand of air flow, air changes and temperature. The A/E shall determine current air flow by providing testing to the existing systems. The results of this test and the recommendations for the new design shall be included in the report. If based on the findings, testing, current design standards and the anticipated new design loads for the spaces is determined the existing system will not meet the design criteria then the recommendation is to provide new AC units. The A/E shall develop a plan to minimize the effect to the other floors affected by the replacement of the unit(s). The A/E shall develop plans consisting of temporary measures and units needed to provide AC to the affected areas of the hospital served by these units. Any recommendation for unit replacement shall consider all components associate with HVAC, such as, supply, return, exhaust, VFD, steam, chill water, secondary chill or hot water, reheat coil, louver, ductwork, diffusers, control, etc. 2.Investigation of the current electrical systems and the demands that the new spaces may pose on the existing panels. Also determine if the correct power types are located in or near the space. If more or new power is needed to meet current VA standards determine where it can come from. Nurse call, Telephone, CCTV, Speaker systems, Fire Alarm systems, etc. shall all be evaluated and recommendations made regarding "life cycle" and adaptability to the new spaces. 3.Investigation of the current plumbing systems to determine if the additional bathrooms, lavatories and sinks that will be added can be accommodated by the system. Relocation of plumbing chases should be kept to a minimum. Medical Gas systems must also be evaluated to determine if the new loading can be handled. 4.Investigate existing building document. Any existing documents that the VA may have are not to be used as fact they should only be used for guidance. A/E is responsible to physically verify all conditions. 5.Compare VA Design Standards with the current space allocated to the project to verify the new ward will fit in the area allocated to the project. 6.Investigate and provide services of asbestos survey using a C.I.H. Upon acceptance of the BDR report and the asbestos findings from the survey the C.I.H shall provide air monitoring services during the asbestos removal. 7.Include cost estimates for the various recommendations and items in the report. Design Development:A/E shall meet with the "End Users" of the space and VA Engineering to further develop the program for the new ward. 1.Using the VA Design Standards and refine the program defined in the above Project Description. The A/E shall provide conceptual floor plans of proposed space indicating the new room names, sizes and equipment layout. 2.A/E shall present the "Conceptual Building Plans" to the "End Users" and VA Engineering for approval and revise as needed. 3.Develop a conceptual cost estimate for all disciplines. 4.Conceptual plans shall be designed in accordance with NFPA 101, VA Space Planning Criteria, VA Design Standards and VA Design Plates and Equipment List. Plans shall also confirm to the Patient Privacy based on American Health Insurance Portability and Accountability Act of 1996, (HIPAA) and the latest Joint Commission on Accreditation of Health Care Organizations standards (JCAHO) 5.Perform Task 1 through 5 according to the "Special Instructions-Asbestos Abatement" and Lead Abatement documents. Phase II Upon VA review and acceptance of the "Preliminary report (BDR)" and the Conceptual Plans, the A/E will proceed with this phase of the project. Construction Documents:A/E shall further develop the approved "Conceptual Building Plans" into a full set of construction documents. These documents shall be based on the Supplemental B to SF252 Service Agreement and include, but not be limited to, the following drawings and specifications. 1.Asbestos Abatement 2.Architectural 3.Architectural Signage 4.Interior Design, Finishes and Colors. 5.Furniture, Fixtures and Equipment 6.Structural 7.Plumbing 8.HVAC 9.Electrical 10.Fire Protection 11.Phasing Requirements 12.Infection Control 13.Commissioning specs for all appropriate trades 14.The A/E shall furnish three (3) copies of review documents for the 30% review, 60% review and 90% review. 15.The A/E shall furnish six (6) sets of contract drawings for bidding purposes. A licensed professional engineer or architect shall stamp the contract drawings. 16.Contract originals shall be prepared on standard VA drawing sheets of Mylar using AutoCAD 14. The AutoCAD database shall be turned over to the VA on a compact disc. 17."As-Built" drawings shall be turned over to the VA upon completion of construction. "As-Built" drawings shall be based on marked up prints from the contractor. 18.A/E shall provide construction period services and site visits to include reviewing of submittals, respond to RFI's, prepare As-Built drawings from Contractor's mark ups and prepare a final "Punch List". 19.AE shall incorporate the service of Multivista Photograph or equivalent to take construction documentation photos - for photographic documentation of the project at 8 Interior Progressions, a Detailed MEP Exact Build, and Finished Exact Build. 20.All contractor employees under this contract are required to complete the VA's online security awareness training course and the privacy awareness training course annually. The privacy awareness training requirement may be fulfilled under additional privacy awareness training options. Contractors must provide signed certifications of completion to the COR during each year of the contract. This requirement is in addition to any other training that may be required of the Contractor and subcontractor(s). The C&A requirements do not apply, and a Security Accreditation Package is not required. 21.All work shall conform to VA criteria and regulation. Design shall comply with NFPA 101 Life Safety Code, NFPA 99 Healthcare Facilities Code, VA Fire Protection Design Manual, and current Infection Control standards. II.Industrial Hygienist: The following tasks shall be performed in accordance with VA Design Requirements: 1. Schematic Design a. Task 1 - Inspect project area. b. Task 2 - Sample suspect materials. c. Task 3 - Review sample analysis. d. Task 4 - Submit laboratory analysis. e. Task 5 - Design and specify appropriate technique and approaches to asbestos abatement. f. Task 6 - Review asbestos submittals and provide construction period services during construction. g. Task 7 - Provide air monitoring service during asbestos abatement removal process. III.All designs shall conform to most recent editions of NFPA 101 Life Safety Code, NFPA 99 Healthcare Facilities Code, National Electric Code (NEC), and VA Fire Protection Design Manual. IV.The following must be incorporated into the A/E design: 1. Meeting with VA Engineering Staff to determine the exact functional requirements to be used for the design. 2. Recommendation of various options (minimum of 3) for the hospital engineers to evaluate. Options should include: completion time, phasing, noise, dust, infection control, construction cost, impact, feasibility and compliance with overall hospital objectives. 3. Providing all necessary site survey work to verify As-Built drawings and field conditions. V.The A/E shall have all available As-Built drawings (it is the A/E's responsibility to verify the accuracy of said drawing): 1. Mechanical 2. Electrical 3. Architectural 4. Fire Suppression VI.Document reviews: The A/E shall furnish and provide three (3) sets of drawings and specifications and detailed cost estimates at completion stages of 30%, 60% and 100%. Provide six (6) sets of completed contract drawing and specifications for bidding purpose and three (3) copies of 100% detailed cost estimate. VII.Mylars and As-Built drawings: Contract originals shall be prepared on standard VA drawing sheets of mylars using AutoCAD (most recent edition). The A/E shall provide one (1) set of mylars drawings to the VA for record plans at the completion of design. The A/E shall incorporate all of the construction changes to the As-Built drawings at the completion of the construction and the A/E shall turn over the changes in the As-Built drawings to the VA. All work shall be done at the VA Medical Center, 179-00 Linden Blvd., ST. Albans, NY 11425 in accordance with the work described above and/or tasks described in this contract. COST RANGE Estimated Construction Cost Range: $250,000.00 to $500,000.00 TYPE OF CONTRACT CONTEMPLATED The Department of Veterans Affairs is contemplating awarding a firm fixed price contract. ESTIMATED START AND COMPLETION DATES The Department of Veterans Affairs requires design and contract support services. The estimated start and end dates for the design and start and end dates for the construction are as follows: Design: Start Preliminary and Schematic Design Phase - 14 days Submit 65% Preliminary and Schematic Design Phase for VA review - 21 days Review 65% Preliminary and Schematic Design Phase for VA review - 14 days Submit 100% Preliminary and Schematic Design Phase for VA review - 21 days Review 100% Preliminary and Schematic Design Phase for VA review - 14 days Submit 35% Design Documents for VA review - 30 days Review 35% Design Documents with VA Personnel - 21 days Submit 65% Design Documents for VA review - 35 days Review 65% Design Documents with VA Personnel - 30 days Submit 95% Design Documents for VA review - 35 days Review 95% Design Documents with VA Personnel - 30 days Submit 100% Design Documents for VA review - 14 days Review 100% Design Documents with VA Personnel - 14 days Deliver Final 100% Design Documents for Bidding Purposes - 7 days Total number of days for entire design is 300 calendar days from notice to proceed. Construction: Number of calendar days to complete construction is to be determined by the AE firm after the design is complete. SELECTION CRITERIA The Department of Veterans Affairs shall evaluate each potential contractor in terms of its: (1) Professional qualifications necessary for satisfactory performance of required services; (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (3) Capacity to accomplish the work in the required time; (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; experience presented in SF330 must indicate/reflect same or greater magnitude projects with similar or greater complexity and must be designed and constructed within last 5-7 years within design and construction funding limitations. (6) Acceptability under other appropriate evaluation criteria. LIMITATIONS SUBMISSION REQUIREMENTS Qualified Total Small Business firms are required to submit three (3) hard copies of the SF 330 (which can be downloaded from www.gsa.gov/forms). All packages shall be submitted no later than 4:00 PM, EST on 04/09/2015. All submittals must be sent to the attention of Vladimir Stoyanov (10N3NCO), James J. Peters VA Medical Center, 130 West Kingsbridge Road, Room 9B-62, Bronx, NY 10468-3904. The submission must include an insert detailing the following information: 1. Dun & Bradstreet Number; 2. Tax ID Number; 3. The e-mail address and phone number of the Primary Point of Contact and; The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only (Vladimir.Stoyanov@va.gov); telephone inquiries will not be honored. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24315N0678/listing.html)
 

Document(s)

Attachment
 

File Name: VA243-15-N-0678 VA243-15-N-0678.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1941011&FileName=VA243-15-N-0678-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1941011&FileName=VA243-15-N-0678-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: UNITED STATES DEPARTMENT OF VETERANS AFFAIRS;NEW YORK HARBOR HEALTHCARE SYSTEM ST. ALBANS;179-00 LINDEN BLVD.;ENGINEERING SERVICE (138);ST. ALBANS, NY

Zip Code: 11425
 

Record

SN03679187-W 20150327/150325235658-f77a2b15bcec22f6083ec4fcb90454c6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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