MODIFICATION
R -- DOCUMENT DIGITIZATION/DATA PROCESSING
- Notice Date
- 3/27/2015
- Notice Type
- Modification/Amendment
- NAICS
- 518210
— Data Processing, Hosting, and Related Services
- Contracting Office
- Other Defense Agencies, Defense Security Cooperation Agency, Defense Budget and Contracts, 201 12th Street, Suite 203, Arlington, Virginia, 22202-5408
- ZIP Code
- 22202-5408
- Solicitation Number
- HQ0013-15-X-0001
- Archive Date
- 4/17/2015
- Point of Contact
- Woodrow W. Bell, Phone: 7036021464
- E-Mail Address
-
woodrow.bell@dsca.mil
(woodrow.bell@dsca.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- ***AMENDMENT 01** This amendment extends the due date and time from 27 March 2015, at 11:00 AM EST to 3 April 2015, at 2:00 PM EST.***** Solicitation Number: HQ0013-15-X-0001 Notice Type: Combined Synopsis/Solicitation (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) This solicitation document, HQ0013-15-X-0001, is issued as a Request for Quote (RFQ). (iii) This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58. It is the responsibility of the offeror to review the web page for notice of amendments, updates or changes to the solicitation. (iv) This solicitation is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to acquire document digitization services for the William J. Perry Center (WJPC). The contractor shall pick up approximately 105,000 pages of documents and perform digitization services at the contractor's site. The period of performance is 1 April 2015 through 30 April 2015. The North American Classification System (NAICS) code is 518210, size standard is $32.5 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. (v) The contract requires the pick-up of approximately 105,000 pages of documents from the Perry Center, scanning of those documents onto electronic media (CD-ROM), delivery of the CD-ROMs and return of about 65,000 pages of documents and the destruction of about 40,000 pages of documents. The point of pick up and return is the William J. Perry Center, located at 260 5th Avenue, Building 64, Fort McNair, in Southwest Washington DC. The requirements are detailed in the attached Statement of Work. (vi) The documents contain personally identifiable information (PII). The contractor shall not leave documents with PII unattended on desks, printers, fax machines, or copiers. The contractor shall secure PII in a locked desk drawer, file cabinet, or similar locked enclosure when not in use. When processing PII, the contractor shall keep it in an area where access is controlled and limited to persons with an official need to know. (vii)The requirement shall be Firm Fixed Price (FFP). (viii) The services are to be conducted during the month of April. The contractor shall submit a schedule for performance of the digitization services. During the period of performance all pick ups and drop offs shall occur during the hours of 8:00 am and 4:00 pm, Monday through Friday. The digitization services shall be completed no later than 30 April 2015. (ix) Requirements as follows: __Qty__ Unit of Measure Unit Price Amount CLIN 0001AA - 105, 000 page/each ________ ________ Description: Processing of 105,000 pages of documents. Processing includes the digitization of all pages, the pick up of all documents, return of the payroll documents (4.2.1.2 of the PWS) and destruction of the registrar documents (4.2.1.1 of the PWS). **OPTIONAL ITEMS** __Qty__ Unit of Measure Unit Price Amount CLIN 0002AA - 500 page/each ________ ________ Description: Processing of 500 pages of documents. Processing includes the digitization of all pages, the pick up of all documents, return of the payroll documents (4.2.1.2 of the PWS) and destruction of the registrar documents (4.2.1.1 of the PWS). Offerors shall complete the table and include it with the Price section of the offerors' proposal. (x) Provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition. (xi) Provision at FAR 52.252-2, Clauses Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition. (xii) Provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. (xiii) Instructions to Offerors a. Offerors shall read the documents of the solicitation completely. b. Offerors shall submit their quote in 3 Sections. 1. Section I: Plan for Processing the Documents. 2. Section II: Past Performance 3. Section III: Price c. Section I shall include: 1. Plan for processing the documents shall include- a. Document pick up dates and times. b. Process for securing PII. c. Process for destroying registrar documents, to include brand name and model of shredder or burn bag service, whichever is applicable d. Dates and times for return of payroll documents and delivery of CDs. d. Section II shall include: The names of two government agencies for which the offeror has provided the same or similar services. In lieu of government agencies, offerors may provide the names of companies for which the offeror has provided the same or similar services. For each agency/company submitted, offerors shall provide the contract number and point of contact information. Point of contact information shall include: -Name of point of contact -Phone number of point of contact -Email address of point of contact e. Volume III shall include: 1. The quote for each line item to include the option items. Offerors shall fully complete the price schedule for all Contract Line Items and all Optional Line Items associated with this request for quote. 2. Offerors shall include a date for when the quoted offer is no longer any good. The language shall be, "This quote is good until (insert time), on (insert date)." f. Quotes shall be submitted by 27 March 11:00 AM EST to the point of contact listed below. Offerors shall provide a quote using the pricing schedule provided at paragraph ix of this combined synopsis/solicitation. g. Proposals shall be submitted to Woodrow Bell via email to: woodrow.bell@dsca.mil. Facsimile submissions will not be accepted. (xiv) 52.212-2 -- Evaluation -- Commercial Items (Jan 1999). (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. 1. The awardee shall be selected with the use of Lowest Price Technically Acceptable Source Selection Process. 2. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. 3. Tradeoffs are not permitted. 4. Quotes are evaluated for acceptability but not ranked using the non-cost/price factors. 5. Exchanges may occur. 6. Non-cost factors: The non-cost factors are Plan for Processing the Documents and Past Performance a. Plan for Processing the Documents will evaluate contractor's plan 1) conformance to the 30 April 2015 end date, pick ups and deliveries between 8:00 am and 4:00 pm ; 2) Plan for securing PII; 3) Plan for destroying registrar documents and 4) shredder and /or burn bag service. b. Past Performance will be reviewed to determine relevancy. After a relevancy determination is made, the performance will be evaluated for acceptability. The evaluation ratings will be acceptable or unacceptable. 7. Acceptability Standards: a. The offered plan reflects an adequate understanding of the equipment, supplies and personnel necessary to meet the Government's needs. b. Available on the required days c. Past performance: Performance on submitted examples is acceptable. 8. Cost: All proposed prices will be factored into the overall total to be evaluated. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (xv)Provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition (offers are to include a completed copy.) The contractor shall be registered in the Online Representations and Certifications Application ORCA at http://orca.bpn.gov/. (xvi)Clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition Addendum to FAR 52.212-4. (xvii)1. Invoicing WIDE AREA WORK FLOW (WAWF): All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the WAWF System at https://wawf.eb.mil/. The Government will be using WAWF to accept/approve invoices and receiving reports. Payment will not be made unless and until both the contractor and the Government WAWF submissions are submitted and processed correctly. Contractor invoices must reflect the contract line times (CLINs) contained in the contract. Proper invoices also must reflect the prices stipulated in the contract and the service or supply must be delivered, inspected and accepted. WAWF Instructions an interactive self-paced training module is available for both contractor and Government personnel at http://wawftraining.com to learn how to use WAWF. WAWF also offers customer support and/or assistance at 1-866-618-5988. THE FOLLOWING CODES AND INFORMATION WILL BE REQUIRED TO ASSURE SUCCESSFUL FLOW OF WAWF DOCUMENTS. CONTRACT NUMBER: To be determined at time of award DUNS CODE: To be determined at time of award ISSUE BY DODAAC: HQ0013 ADMIN BY DODAAC: HQ0013 INSPECT BY DODAAC: HQ0013 ACCEPT BY DODAAC: HQ0013 LOCAL PROCESSING OFFICE DODAAC: HQ0013 PAYMENT OFFICE DODAAC: HQ0347 PAYMENT OFFICE FISCAL STATION CODE: DFAS INDIANAPOLIS (xviii) Clause at FAR 52.212-5(Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. Applicable clauses under FAR 52.212-5 are as follows (available at http://farsite.hill.af.mil). 52.203-6 ALT1, Restrictions on Subcontracting Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations;52.219.4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns; 52.219-28, Post Award small Business Program Representation; 52.222-3, Convict Labor; 52.222-19, Child Labor Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 523222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-50, Combating Trafficking in persons; 52.223-18, Contractor Policy to Ban Text Messaging while Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration. Any resulting contract will be paid using the Wide Area Work Flow (WAWF) system at https://wawf.eb.mil/; 52.233-3, Protest after Award; 52.246-4, Inspection of Services-Fixed Price; 52.252-2, Clauses Incorporated by Full Text (website provided by http://farsite.hill.af.mil). (xix) The following DFAR clauses apply to this acquisition: DFARS 252.203-7002, Requirement to inform Employee's of Whistleblower Rights; DFARS 252.203-7003, Control of Government Personnel Work Product; DFARS 252.204-7004, Alternate A System for Award Management; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items ;252.225-7002, Qualifying Country Sources as Subcontractors; 252.243-7001, Pricing of Contract Modifications; 252.243-7002, Request for Equitable Adjustment. Applicable additional clauses under DFARS 252.212-7001 are as follows: 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; 252.225-7001, Buy American Act and Balance of Payments Program; 252.225-7012, Preference for Certain Domestic Commodities; Gratuities; DFARS 252.232-7003, Electronic Submissions of Payment Requests; 252.247-7023,Transportation of Supplies by Sea. (xx) Other clauses that apply. 52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-13 Contractor Code of Business Ethics and Conduct APR 2010 52.204-3 Taxpayer Identification OCT 1998 52.204-7 System for Award Management JUL 2013 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations MAY 2012 52.212-4 Contract Terms and Conditions--Commercial Items SEP 2013 52.217-5 Evaluation Of Options JUL 1990 52.232-23 Assignment Of Claims JAN 1986 52.242-13 Bankruptcy JUL 1995 (xxi)The point of contact (POC) for this acquisition is Woodrow Bell. Woodrow can be reached via email at woodrow.bell@dsca.mil or telephone at (703) 602-1464. (xxii)A detailed requirement description is attached.
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-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DSCA/DBC/HQ0013-15-X-0001/listing.html)
- Place of Performance
- Address: Contractor Site, United States
- Record
- SN03682328-W 20150329/150327235642-9762972cf03c624e60e69ca33e937c3f (fbodaily.com)
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