SOLICITATION NOTICE
R -- Contracting Officer's Representative (COR) - OF-612
- Notice Date
- 4/2/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- Department of State, Bureau of International Narcotics and Law Enforcement Affairs, Grants, Acquisitions, Procurement and Policy Division (INL/RM/GAPP), SA-4 Navy Hill, South Building, 2430 E Street, N.W., Washington, District of Columbia, 20037, United States
- ZIP Code
- 20037
- Solicitation Number
- PSC-15-034-INL
- Archive Date
- 5/16/2015
- Point of Contact
- Janette R. Dull,
- E-Mail Address
-
DullJR@state.gov
(DullJR@state.gov)
- Small Business Set-Aside
- N/A
- Description
- To be considered responsive to the solicitation, you must submit a completed and signed OF-612. Otherwise, your submission is considered non-responsive and will not be considered. You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application. INL Contracting Officer's Representative (COR) Roswell, New Mexico (USA) Issuance Date: 04/02/2015 Closing Date: 05/01/2015 SOLICITATION NUMBER: PSC-15-034-INL SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL) The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation. HOW TO APPLY Offeror's proposals shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. Proposals must include the following: 1)Form OF-612 (Completed and signed) 2)Resume 3)Three letters of reference or three references, including contact information Submit all proposals via e-mail to the attention of: INL/Janette Dull E-mail: DullJR@state.gov Direct questions regarding this solicitation to: INL/Janette Dull E-mail: DullJR@state.gov INL will not accept late proposals unless it can be determined DOS mishandled the proposal. 1.SOLICITATION NUMBER: PSC-15-034-INL 2.ISSUANCE DATE: 04/02/2015 3.CLOSING DATE: 05/01/2015 4.TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 12:00PM; EST 5.POSITION TITLE: INL Contracting Officer's Representative (COR) 6.MARKET VALUE: $73,378 - $118,069 (GS-12/13 Equivalent) 7.PERIOD OF PERFORMANCE: One year from date of award and four option years 8.PLACE OF PERFORMANCE: Roswell, New Mexico 9.JOB DESCRIPTION: See below GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR: The Bureau of International Narcotics and Law Enforcement Affairs (INL) is responsible for the development, supervision, coordination, and implementation of international narcotics control assistance activities and international criminal justice issues for the U.S. Department of State (DOS). As the foreign assistance funds have grown, INL has had to dramatically expand its oversight capabilities and staff to properly administer these foreign assistance programs in the areas of counter narcotics, rule of law, mentoring, commodity transfers, and infrastructure improvements. To date, these programs have built useful relationships and positive results across each country. PURPOSE: The purpose of the personal service contract (PSC) is to provide a Contracting Officer's Representative (COR) to support contracts necessary to the ILEA's mission in Roswell, New Mexico. The COR's actions, decisions and recommendations are reviewed on the basis of demonstrated professional judgment, results achieved and conformance with appropriate laws and regulations. LOCATION: The COR will be based at the International Law Enforcement Academy (ILEA) in Roswell, New Mexico. RELATIONSHIP: The COR carries out duties on behalf of the Contracting Officer (CO), but reports to the INL ILEA Team Leader in Washington D.C.. The COR will coordinate closely with the ILEA Roswell Director, who oversees the training and course delivery, to ensure the seamless operation of the ILEA in pursuit of program objectives. GENERAL REQUIREMENTS: •Oversees the daily operation of the ILEA facility through management of the logistics support contract, including both student and instructor support. •Participate in strategic discussions with ILEA Director and INL/C to assess program performance and to plan future program activities. •Coordinates all contractor services to ensure seamless support for course delivery at the ILEA. •Coordinate with the INL Program Office to ensure uninterrupted support for the ILEA facility, through timely execution of contract options or solicitations. •Identify any gaps in support of program requirements and make recommendations on solutions. •Works closely with INL program office to analyze program needs for contractor support, as well as to define and document scopes of work, plans, schedules, site-specific considerations, work requirements, milestones, and operational activities for a variety of support contracts. Advises program managers in developing clear, accurate, and detailed contractual requirements. •Represents INL interests and priorities when coordinating contract administration efforts among multiple federal agencies and organizations both internal and external to DOS that are involved with, supported, or affected by INL contracts. Facilitates the flow of accurate and timely information among stakeholders, including organizing, hosting, and documenting project meetings. •Coordinates with program/project officers and designated contractor representatives on all technical matters that arise in the administration of the assigned contracts and task orders. Provides clarifications with regard to contract technical requirements, including inspection, testing, and acceptance procedures. •Monitors contractors' progress and performance to assure compliance with all contract terms and conditions. Provides leadership and direction to program/project officers to ensure that rigorous surveillance of contractor activities is being exercised. Reviews, evaluates, and documents contractor performance in relation to contract requirements, including conducting progress reviews and providing appropriate approvals. Prepares progress reports in conjunction with contract milestones and updates plans and schedules as needed. Ensures that the results of all projects administered by INL support the achievement of the bureaus goals and objectives. •Secures/Recommends approval, if required, for deviations from approved budgets, plans, schedules, and scopes of work, and documents the changes accordingly. Identifies areas for program cost savings and makes appropriate recommendations. •Reviews and approves contractor invoices for assigned contracts and task orders. Conducts analyses of spending trends in order to ensure compliance with spending plans and to anticipate potential funding issues. Initiates action to promptly resolve funding issues. •Approves contractor procurement requests within the authority delegated by the CO. Serves as property administrator for the assigned contracts. •Identifies and recommends solutions or corrective action to resolve any problems that interfere with contract progress and with the completion of projects according to contract requirements. In those cases where problems cannot be resolved within the COR's scope of authority, makes recommendations to INL management and the CO on appropriate corrective actions and implements those actions upon approval. •Develops, implements and ensures compliance with contract administration processes, including invoice submission/review, payment authorization, verification of receiving reports, quality assurance/surveillance, deliverables receipt and acceptance, project file and COR contract document maintenance. •Oversees the development and implementation of a series of contractor reports that ensure a regular flow of management information regarding contract activities among all concerned parties, including contractors, program offices/officers, and INL's senior management team. Serves as a technical advisor to INL on contract terms and conditions and performance requirements. Provides assessments of contractor progress as requested. •Performs other related duties as assigned. •Travel at least twice during a calendar year, domestic or international. COMPLEXITY: The programs implemented by INL are generally highly complex multi-year development and capacity-building programs. The programs often require the ability to resolve critical problems and achieve difficult goals that may impact on other programs. Programs are also characterized by large obligations of USG funds, a potentially high-risk security environment, a geographically broad operating platform, demanding program schedules, frequently-changing requirements, politically sensitive outcomes, multiple interagency and international actors, multiple contractor and sub-contractor relationships, and intense audit/oversight scrutiny. Detailed plans, goals, objectives and evaluation criteria are required for the long-range implementation and administration of the programs. Decisions concerning planning and organizing the programs are complicated by the intricacy of the contracts and the need to deal with multilayered concepts. Problems can arise that require intuition - the ability to tell when something is wrong or is likely to go wrong; inductive reasoning - the ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events); and deductive reasoning - the ability to apply general rules to specific problems to produce answers that make sense. DUTIES & RESPONSIBILITIES: COR position duties and responsibilities shall include the following: •Coordinate with the Contractor on all technical matters which may arise in the administration of this contract. •Give technical clarification as to the meaning of the specifications, including inspection, testing, and acceptance procedures. •Monitor and inspect the Contractor's technical progress and performance and the expenditures of resources to assure compliance with the contract terms and conditions. •Inspect and accept deliverables (supplies, services, and/or reports) on behalf of the Government. •Verify satisfactory delivery of contract items and prepare receiving reports and/or approve invoices for payment. •Verify efficient and satisfactory performance of work by the Contractor. •Authorize payments. •Notify the Contracting Officer and Contractor in writing of any deficiencies in workmanship or materials immediately, and monitor response and repair items as stipulated in the contract. •Notify the CO in writing, of any performance or schedule failure by the Contractor. •Verify contractor receiving, inspection, and acceptance reports. •Maintain constant cognizance with respect to technical compliance with contract terms on the part of the Contractor. •Resolve technical issues arising under the contract which fall within the scope of the COR's authority, and refer to the CO any issues which cannot be resolved without additional cost or time. •Inform the CO and the Program Office in writing of any needed changes in the Scope of Work or specifications. •Ensuring the Government meets its contractual obligations to the Contractor, e.g., providing Government furnished equipment and services and timely Government review and approval of documents if such reviews are required by the contract. •Know and understand the terms and provisions of the contract. •Know the scope and limitations of COR authority. •Protect privileged and sensitive procurement information. •Routinely visit the Contractor's workplace to check on the work of the contractor to ensure contract compliance. •Serve as the designated property administrator for the contract. •Serve as the primary liaison between the Contractor and the CO. •Ensure consistency among multiple GTMs under a single contract when providing guidance to the Contractor and evaluating the Contractor's performance. •Perform all acceptance tests required by the contract. •Establish and maintain adequate COR files. •Prepare statements of satisfactory performance or deviations, shortages or deficiencies. •Monitor the Contractor's use of key personnel and notify the CO of any changes in key personnel proposed by the contractor. •Review and approve the Contractor's vouchers or invoices. MINIMUM QUALIFICATIONS: •U.S. citizen, obtain/maintain Department of State Secret security, Medical (if applicable) and Ethics clearance. •A Bachelor's Degree from an accredited institution, and Ten (10) years' professional work experience, of which five years should be directly related to performing functions in program management and/or contractor oversight for INL programs. •Complete the Contracting Officer Representative (COR) distance-learning course (PA296) through Foreign Service Institute (FSI). Able to obtain a Federal Acquisition Certification-Contracting Officer's Representative (FAC-COR) Level III Certification within 60 days of assignment. (see http://www.fai.gov for details). •Comprehensive understanding and demonstrated experience in contract execution including drafting Requests for Information, Requests for Proposals, Independent Government Cost Estimates, and evaluating responses related to INL police programs. •Demonstrated experience in contract management, including the drafting and modification of Statements of Work, contract modifications, verifying expenditures and exercising contract options for INL police programs. •Previous experience in working in a law enforcement environment with a demonstrated working knowledge of law enforcement principles and concepts. •Demonstrated knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. •Demonstrated knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. •Superior writing and communication skills. •Demonstrated ability to engage with senior government and industry officials. ETHICAL REQUIREMENTS: •In performance of this contract, the contractor shall be subject to the ethics rules applicable to Department of State employees under 5 CFR Part 2635 (Standards of ethical conduct for employees of the Executive Branch), 2 FAM 700 (Ethics), and 3 FAM 8610 (Domestic Staff Employment) and 4170 (Official Clearance of Speaking, Writing and Teaching). Contractor shall also be subject to five CFR Part 2637 (regulations concerning post-employment conflicts of interest). •Conditions for Contracting Prior to Receipt of Ethics Clearance: The Contractor may commence work prior to the completion of the ethics clearance. The Contractor shall not perform Contracting Officer Representative functions until clearance received. Further, if Contractor does not obtain ethics clearance within 30 days of commencing work, this contract may be terminated in accordance with paragraph (a) (2) of General Provision 16 of this contract. EVALUATION FACTORS: FACTOR 1:Program Management(25 points) Experience in providing contractor oversight on high dollar contracts, ensuring contractor requirements are being fulfilled per the Statement of Work and other deliverables; evaluating and documenting contractor performance, especially through a well-developed Quality Assurance Surveillance Plan (QASP). FACTOR 2:Federal Acquisition(25 points) Comprehensive understanding of contract administration principles, policies, regulations and procedures, including U.S. Federal Acquisition Regulations (FAR). FACTOR 3:Department of State(25 points) Knowledge of Department of State INL programs and experience working programs or projects in a law enforcement environment. FACTOR 4:Past Performance (25 points) Past performance evaluation of applicant's ability to perform under a contract. In conducting the evaluation, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources. Pre-Award Ethical Responsibilities of PSC (JUN 2011) This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award. VETERAN'S PREFERANCE Veteran's Preference is not applicable to this position. COMPENSATION For award, INL will negotiate for this contract based on the following: •Entry-level salary is at Step 1 of the grade range assigned to solicitation •Consideration given for experience relevant specifically to the solicitation requirements •Level and extent of experience dictates the salary level within the grade range BENEFITS & ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES BENEFITS - IF APPLICABLE •Employee's FICA Contribution •Contribution toward Health and Life Insurance •Pay Comparability Adjustment •Annual Increase •Eligibility for Worker's Compensation •Annual & Sick Leave •401K Plan ALLOWANCES - IF APPLICABLE •Temporary Quarters Subsistence Allowance •Living Quarters Allowance •Post Allowance •Supplemental Post Allowance •Separate Maintenance Allowance •Education Allowance •Education Travel •Post Differential •Payments during Evacuation/Authorized Departure •Danger Pay
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/INL/INL-RM-MS/PSC-15-034-INL/listing.html)
- Place of Performance
- Address: International Law Enforcement Academy (ILEA), Roswell, New Mexico, United States
- Record
- SN03687373-W 20150404/150403000050-a08263f77adff573b9dc276e84c14da8 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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