SOLICITATION NOTICE
D -- Integrated Resource Information System (IRIS) Sustainment
- Notice Date
- 4/10/2015
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 541511
— Custom Computer Programming Services
- Contracting Office
- Defense Information Systems Agency, Procurement Directorate, DITCO-Scott, 2300 East Dr., Building 3600, Scott AFB, Illinois, 62225-5406, United States
- ZIP Code
- 62225-5406
- Archive Date
- 5/10/2015
- Point of Contact
- Tina M. Voss, Phone: 6182299266
- E-Mail Address
-
tina.m.voss.civ@mail.mil
(tina.m.voss.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Award Number
- HC1028-09-F-2709
- Award Date
- 9/21/2009
- Description
- LIMITED SOURCE JUSTIFICATION & APPROVAL FAR PART 8 ACQUISITIONS Multiple Award Schedule (MAS)/Multiple Award Contract (MAC) Orders under MAS/General Service Schedules (GSA)/Federal Supply Schedules (FSS) FAR 8.405-6 Purchase Request Number: DIDMZ50039 Contract Number: GS-35F-0892N Task Order Number: HC1028-09-F-2709 Procurement Title: Integrated Resource Information System (IRIS) Sustainment Contracting Office: Defense Information Systems Agency (DISA)/Defense Information Technology Contracting Organization (DITCO)/PL8311 Estimated Value: $1,229,742 with all options Limited Source Authority: FAR 8.405-6(a)(1)(i)(B) LIMITED SOURCE JUSTIFICATION Number: JA15-050 Upon the basis of the following justification, I, as Procuring Activity Competition Advocate, hereby approve this limited source justification in accordance with FAR 8.405-6(a)(1)(i)(B). The acquisition referenced herein is conducted under the authority of the MAS Program. JUSTIFICATION 1. REQUIRING AGENCY AND CONTRACTING OFFICE: Requesting Agency: DISA, Development and Business Center Services Development Directorate P.O. Box 549 Ft. Meade, MD 20755-0549 Contracting Activity: DISA/DITCO-PL8311 2300 East Drive Scott Air Force Base, IL 62225-5406 2. NATURE/DESCRIPTION OF ACTION(S): The nature of this action is to procure one 3- month firm-fixed-price option period plus three 1-month firm-fixed-price option periods to extend the period of performance (POP) for contract HC1028-09-F-2709. The POP for the current contract ends March 29, 2015. This extension will extend the POP by 6 months if all options are exercised. The POP of the extension will be March 30, 2015 - September 30, 2015. This extension will ensure continued support under the IRIS contract during the follow-on recompete evaluation. The IRIS Sustainment extension effort actively supports the sustainment, maintenance, and multi-browser interoperability of the IRIS application that is currently being used in the DISA Development and Business Center. Fiscal year 2015 operation and maintenance funds will be used for this acquisition. 3. DESCRIPTION OF SUPPLIES/SERVICES: Continuity of services is required for support to DISA. IRIS is a web-based tool that provides support for the following mission areas: budgeting and reporting, planning and resource control, acquisition management, financial management, and contracts management. The requirements definition for the re-compete follow-on package was delayed until senior management could make decisions regarding the long-term usage of IRIS in DISA. It was decided that the IRIS application would be used for budgeting and reporting, planning and resource control, acquisition management, financial management, and contracts management until the Enterprise Financial System is stood up, projected to be some time after October 2016. The duration of the upper management discussions that led to this decision, in addition to an already tight recompete schedule, caused a delay in the recompete package approvals and a resultant need for a bridge contract until the recompete contract is awarded. The IRIS requirement is currently in the recompete process with a projected award date of June 30, 2015. The recompete package will provide continuous sustainment and maintenance, optional value-added capabilities, optional user base expansion (initial and sustainment support), and retirement transition support for the IRIS application until the transition to the Enterprise Financial System. The IRIS application is planned to be sunsetted when the Enterprise Financial System is ready to perform IRIS-equivalent functions, projected to be some time after October 2016. The estimated cost of support for this extension is $1,229,742, which includes up to 12,000 hours labor utilizing the labor categories included on the current contract, HC1028-09-F-2709 for a 3- month base period and three 1-month option periods: Base Period: March 30, 2015 - June 29, 2015 $614,871 Option Month 1: June 30, 2015 - July 29, 2015 $204,957 Option Month 2: July 30, 2015 - August 29, 2015 $204,957 Option Month 3: August 30, 2015 - September 29, 2015 $204,957 4. IDENTIFICATION OF LIMITED SOURCE AUTHORITY AND DEMONSTRATION OF CONTRACTOR'S UNIQUE QUALIFICATIONS: (a) Circumstances Justifying Limiting the Source. Pursuant to FAR 8.405-6 (a)(1)(i)(B), only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. (b) Description of the Justification. The incumbent contractor is the only source capable of providing the services required in an efficient and effective manner. Delta Resources has been supporting the IRIS application since 2005 and has intimate, proven knowledge of the application's architecture, programming code and capabilities. For example, due to the recent DISA-wide reorganization; program element codes, organization codes, task mappings, and new approval chains will have to be developed and implemented. A different contractor would require at least one month to become familiar enough with the application to even start this process. The new contractor would not have the depth of knowledge to efficiently perform the tasks required in the short period of time (3 to 6 months) between the end of the current contract and the award of the re-compete effort. If a break in service would occur, the application would be unsupported. This application supports budget execution, funds and program management, and contract management functions. If the application failed for any reason, these important tasks would have to revert to paper processing, potentially causing staff disruption, inefficiency, errors, and contract management issues. Any lapse in application bug fixes, role/user maintenance, or application recoding requirements would cause a major disruption to the mission. (c) Justification. (1) Minimum Government Requirements. In order for existing IRIS user communities to continue their budget management, acquisition tracking, package processing and contract management processes in the most efficient and effective way possible, the current contractor is needed to sustain and maintain the application until the contract recompete action is completed. The application is an essential business system for approximately 200 users who process funding packages, manage budgets and acquisitions, and manage contracts using this tool. Additionally, there is a current requirement to expand the user base temporarily until a new enterprise-level tool can be developed. The Government needs this temporary expansion to be started within the next few months. This could only reasonably be accomplished by the incumbent. (2) Proposed sole source contractor. Delta Resources, Inc., has been supporting the development of IRIS since 2005 through two competitive awards. The current task order, HC1028- 09-F-2709, has a POP from September 30, 2009, through March 29, 2015, in accordance with FAR 52.217-8. Delta Resources has unique knowledge of the existing code base that goes back 9 years and is currently completing the code base update to the new Hyper Text Markup Language (HTML) 5 architecture. The contractor will start multi-browser interoperability when testing this HTML5 upgrade in March 2015. A new contractor would not have the depth of knowledge to efficiently perform the tasks required in the short period of time (3 to 6 months) between the current contract and the re-compete effort. If a break in service would occur, the application would be unsupported. (3) Discussion regarding cause of the limited source situation. The sole source situation was caused by changing Government requirements at the highest levels of DISA. Over the past 10 years, there have been several business units that had an immediate requirement for efficient ways to process and manage budgets, acquisitions, and contracts; IRIS was one of those systems. During this time there have also been high- level discussions regarding the Enterprise Financial System deployment. This fiscal year, a far-reaching business process reengineering effort team is gathering the requirements served by these internally developed systems. The original IRIS re- compete PWS had a requirement for DISA-wide expansion. After much discussion, those expansion plans were changed. DISA management decided in December 2014 that IRIS would be retired when an agency-wide tool is available. The length of these discussions, added to an already tight recompete schedule, caused the need for a sole source bridge to ensure that the IRIS application is fully functional and available during the source selection process. (4) Demonstration of limited source. Delta Resources has unique knowledge of the existing code base that goes back 9 years and is currently completing the code base update to the new Hyper Text Markup Language (HTML) 5 architecture. The contractor will start multi-browser interoperability when testing this HTML5 upgrade in March 2015. It would cost the Government approximately $1M in initial duplicative implementation support as well as 6-9 months for the new contractor to acquire the knowledge and skills to effectively and efficiently support an application that is new to them on all levels. (5) Procurement Discussion. The follow-on contract recompete effort is well underway. The initial quotes were received February 3, 2015, with an expected award date of June 30, 2015. This sole source award will ensure that the IRIS user community can continue to complete their mission activities in the interim. (6) Impact. The IRIS user community relies on the application to complete their mission on a day-to-day basis; many users have the application open and are actively using it most of the day. The main user base historically processed an average of 1,300 procurement packages per year. These activities would take, at the very least, twice the amount of time as they do now with a paper-based system. Without the procurement package processing capabilities, there is continued inefficiency and greater potential for error. In addition, there is increasing upper management emphasis on efficient procurement actions; these priority implementation actions would be delayed. 5. BEST VALUE DETERMINATION: A review of all pricing options has been examined, and it has been determined that the contract extension represents the best value IAW FAR 8.404(d). By extending the current task order using the procedures in Part 8, the ordering activity has concluded that the order represents the best value (as defined in FAR 2.101) and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government's needs. Services offered on the schedule are priced at hourly rates. GSA has already determined the prices of supplies, fixed-price services, and rates for services offered at hourly rates to be fair and reasonable. Additionally, the contracting officer will evaluate the labor mix, labor categories, and labor hours proposed by Delta Resources in comparison to the level of effort and complexity of the requirement outlined in the PWS and will compare rates for similar services to determine whether the prices are fair and reasonable. Based on the current contract costs and published labor categories and rates for similar services, the contracting officer has adequate information to ensure that the costs to the Government will be fair and reasonable. The contracting officer will determine whether the order represents the best value to the Government by conducting both a technical review and fair and reasonable price determination. A price reduction will be sought in accordance with FAR 8.405-4. 6. MARKET RESEARCH: Because the IRIS sustainment contract is being recompeted as mentioned above, a Sources Sought was published on November 25, 2013 which sought responses from small business contractors. Responses were received from 22 contractors. Six of the 22 companies were initially found to be technically capable of performing the anticipated re-compete work. Targeted market research was sent via email on March 21, 2014 to six vendors who had specifically indicated an interest in future IRIS contract competitions. As a result of that targeted market research, it was confirmed that two or more small businesses were found with the experience to support Department of Defense Government acquisition processing systems, and therefore, a small business set-aside is planned. This market research described above validates the limited availability of contractors who may be able to create a Technical Data Package (TDP) and training materials after 6 to 9 months of working with the IRIS application. Because Delta Resources is the only contractor who has ever supported the IRIS application since it was created in 2005, they are the only contractor who can perform this work in an efficient and effective manner, without an expensive lag time of 6 to 9 months. 7. ANY OTHER SUPPORTING FACTS: None. 8. ACTIONS THE AGENCY MAY TAKE TO REMOVE BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION: (a) Procurement history. Delta Resources, Inc. has been supporting the development of IRIS since 2005 through two competitive awards. The current order, HC1028-09-F-2709, has a POP from September 30, 2009 through March 29, 2014 and has a value of $11M. (b) The recompete for IRIS is a GSA small business set-aside acquisition on the General Services Administration Information Technology Schedule IT-70 (GSA IT-70). The request for quotes was released on December 22, 2014, and quotes were received February 3, 2015. This recompete effort is in the initial proposal evaluation stage. The projected date of award is June 30, 2015. 9. REFERENCE TO THE APPROVED ACQUISITION PLAN (AP): This requirement is below regulatory thresholds for an AP. TECHNICAL CERTIFICATION: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief. NAME: Barbara Biebl SIGNATURE: See PDF TITLE/ORGANIZATION: Program Manager, DB/SD21 PHONE: 301-225-8811 DATE: REQUIREMENTS CERTIFICATION: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief. NAME: Charles Hamilton SIGNATURE: See PDF TITLE/ORGANIZATION: PHONE: DATE: CONTRACTING OFFICER CERTIFICATION: I certify that this justification is accurate and complete to the best of my knowledge and belief. NAME: ANNE K. KELLER SIGNATURE: _See PDF TITLE/ORGANIZATION: DISA/DITCO PL8311 PHONE: 618-229-9504 DATE: PROCURING ACTIVITY COMPETITION ADVOCATE APPROVAL: I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Since this justification does not exceed $12.5M, this review serves as approval. NAME: Gay Arnold SIGNATURE: TITLE/ORGANIZATION: PACA/DISA/DITCO PHONE: 618-229-9517 DATE: March 17, 2015 ALL QUESTIONS REGARDING THIS JUSTIFICATION ARE TO BE REFERRED TO Tina Voss, Contract Specialist, 618-229-9266, tina.m.voss.civ@mail.mil
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- Place of Performance
- Address: Ft. Meade, Maryland, 20755, United States
- Zip Code: 20755
- Zip Code: 20755
- Record
- SN03696208-W 20150412/150410234614-7893f64ca532dcad2b97e0db0f19b122 (fbodaily.com)
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