SOLICITATION NOTICE
65 -- Stryker Camera & Coupler Maintenance - Equipment List
- Notice Date
- 4/22/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, Naval Medical Center San Diego, Bldg 1, 34800 Bob Wilson Drive, San Diego, California, 92134-5000, United States
- ZIP Code
- 92134-5000
- Solicitation Number
- N00259-15-T-0174
- Archive Date
- 6/5/2015
- Point of Contact
- Kevin W. Knapp, Phone: 619-532-5944
- E-Mail Address
-
kevin.w.knapp.civ@mail.mil
(kevin.w.knapp.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- Appendix A Equipment List This is a COMBINED SOLICITATION/SYNOPSIS for commercial services prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This solicitation has been prepared with the intent to award a Firm Fixed Price (FFP) contract, utilizing procedures under FAR part 13, for Commercial Items as described in the schedule below. The proposed contract action is for Stryker Corporation camera and coupler service maintenance with replacement option, which the Naval Medical Center San Diego intends to solicit this requirement on a sole source basis to Stryker Corporation; 5900 Optical Ct.; San Jose, CA, 95138; under the authority of Far 13.106-1(b)(1). Justification: Under the authority of FAR 13.106-1(b)1,Sole source justification is based on Stryker Corporation having proprietary ownership, and sole distributorship, of needed service. No other vendor can provide new one for one replacement within 24 hours. This announcement constitutes the only solicitation, quotations are being requested and a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The Request for Quotation (RFQ) number N00259-15-T-0174 is issued as a Request For Quotation (RFQ). This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-81. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address: http://farsite.hill.af.mil/VFFARa.htm. The North American Industry Classification System (NAICS) Code for this acquisition is 811219; Size: $20.5M. DELIVERY ADDRESS: Naval Medical Center San Diego; 34800 Bob Wilson Dr.; San Diego, CA, 92134 Electronic submission of Quotes: Quotations shall be submitted electronically by email to kevin.w.knapp.civ@mail.mil or by facsimile at 619-532-8100, Attention: Kevin W. Knapp. Email submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before 21 May 2015, 06:00AM Pacific Daylight Time to be considered responsive. CLIN 0001, Stryker Camera and Coupler Maintenance QTY: Twelve (12), Unit of Issue: Months As per the Statement of Work Equipment List attached Unit Price: $___________ Total CLIN Price: $___________ Statement of Work Service and Maintenance for Stryker Camera Heads and Camera Couplers 1. Scope: The contractor will provide all services, labor, parts, materials, and equipment necessary for the service and maintenance for the government-owned Stryker Camera Heads and Camera Couplers, per Appendix A., "Stryker Camera Heads and Camera Couplers - Naval Medical Center San Diego". "Service and maintenance" means (a) any modification, adjustment, minor repair, or replacement of the equipment that corrects a malfunction and effectively brings the equipment into material conformity with the technical specification for that equipment as designated by the original equipment manufacturer (OEM), (b) a procedure or routine that, when observed in the regular, proper operation of the equipment, avoids the material adverse effect of the applicable nonconformity, (c) any measures performed that assure the continued operation of the equipment or returns the equipment to its designed efficiency and capacity, (d) replacement of a piece of equipment on a one-for-one basis in order to provide a substitute of equal or greater value in lieu of a damaged or defective device for compensation, return, or refund of equipment. 2. Location: Places of performance will be: Biomedical Repair Department Building One, Ground Floor Naval Medical Center San Diego 34800 Bob Wilson Drive San Diego, CA 92134 and/or: Main Operating Room Building One, Fourth Floor Naval Medical Center San Diego 34800 Bob Wilson Drive San Diego, CA 92134 3. NMCSD Preventive Maintenance Requirements: 3.1. Perform preventive maintenance in accordance to OEM standards. 3.2. Ensure that only fully qualified field engineers and/or technicians who have gone through OEM service schools for the equipment shall be employed in the performance of any and all work performed under this contract. Upon request, contractor shall provide training certificates or bona fides to the Material Management Department BIOMED division for verification and proof of conformity to this requirement. 3.3. Perform services, as determined by inspection, tests, or disassembly, to ensure a functional system that will efficiently serve its intended purpose and the technical specification for that equipment as designated by the original equipment manufacturer. 3.4. Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included. 4. NMCSD Corrective Maintenance Requirements: 4.1. Immediately upon contract award, the contractor will provide Material Management Department BIOMED division (BIOMED) and emergency telephone number. Contractor will respond no later than two (2) hours after telephone notification from BIOMED, Monday-Friday, between the hours of 0800-1600. 4.2. Equipment improvements/modifications shall be made only upon BIOMED written approval and direction. 4.4. Notify BIOMED immediately upon receipt of OEM safety recall notices or upon receipt of recall notices pertaining to any parts or materials utilized by contractor on the equipment. 4.5. Ensure that the original design and functional capabilities will not be changed, modified, or altered without express written authorization from BIOMED. 4.6. Provide suitable OEM recommended equipment/tools required for the satisfactory execution of all services performed. 4.7. Furnish OEM approved lubricants or protective compounds and apply these to the equipment in accordance with OEM guidelines. 4.8. Replacement parts shall be covered by the contractor for the duration of the contract. Extend to the Government all commercial warranties on replacement parts. All replacement parts or units shall be new parts. 5. End-User Requirements: 5.1. Service will be performed on all devices included under contract, regardless of the nature of the cause warranting service/maintenance, or the condition of the equipment. Contractor will not refuse any device under this contract submitted for service. 5.2. Services will be unlimited for the devices under the contract for the term of the agreement. There shall be no cap or limit placed upon the number of repairs/replacements on any individual unit, or on the facility. 5.3. Contractor will provide a replacement device of the same model and manufacture in any case where the Contractor cannot make immediate (less than 12 hours) corrective repairs to the equipment. This replacement will be a new OEM unit of the same make and model of the unit submitted for service. The replacement will be swapped out one-for-one with the defective unit, and ownership of the defective unit will be transferred to the contractor, as-is, without any adjustment or additional compensation. Transfer will be done in accordance with the BUMED Equipment Manual (P-5132). 5.4. Replacement devices will be provided within one (1) business day from the official notification from NMCSD Biomedical Engineering. Loaner/Replacement devices will be delivered to the Medical Repair Branch for inclusion in the Command's equipment accountability system. Form DD1149 (REQUISITION AND INVOICE/SHIPPING DOCUMENT) will be completed and signed prior to transfer. Replacement units will be inspected to ensure acceptability. If a replacement is not acceptable, contractor will be notified and be required to provide an acceptable unit within 24 hours of notification. 5.5. In the case of a replacement device, replacement units will automatically take the place of the replaced device for purposes of the contract. The replacement device will be covered in full by this contract as if it were the item which it had replaced. 5.6. All replacements must be compatible with the government-owned Stryker iSuite Surgery System present at NMCSD. Devices which are not compatible with this line of products will not be acceptable. All replacements will be new OEM units. 6. General Response Time: 6.1. Contractor will use commercially reasonable efforts to respond by telephone to any report of a malfunction requiring service within two (2) hours of notification from NMCSD Biomed, Monday through Friday, 0800-1600. 6.2. Contractor will use commercially reasonable efforts to provide on-site support within one (1) business day of notification by NMCSD Biomed, unless previously specified otherwise in this Statement of Work. 7. Travel and Related Expenses: Contractor will be responsible for its service related trip expenses, including round trip travel, mileage, and overnight living expenses. 8. General Liability: The contractor will not be liable for any loss, damage, or delay due to any cause beyond reasonable control, including but not limited to fire, explosion, theft, flood, riot, civil commotion, war, malicious acts of mischief, or other circumstances outside of human control. NMCSD Employees will not perform maintenance or attempt repairs to equipment covered under this contract while such equipment is under the purview of this contract without express, written concurrence from contractor. 9. Utilities and Facilities: 9.1. The contractor may use Government utilities (e.g., electrical power, compressed air, water) that are available and required for any service performed under this contract while at Government facilities. The facilities engineer(s) must approve of any contractor equipment which would connect to these utilities in order to ensure compatibility with NMCSD utilities. 9.2. Any outages required in order to perform services must be approved by NMCSD Facilities Management prior to initiation of work and shall be performed per Facilities' instruction. Contractor may request Facilities assistance in performing these outages if required. 9.3. Ensure that all use, storage, transport of any materials regulated by OSHA as "hazardous", required for the performance of this contract, is in in compliance with all federal, state, and local regulations. Contractor will have available MSDS's for any such materials on-site. 10. Shipment: The contractor will not exceed two (2) business days for shipment of all equipment coming from and/or going to NMCSD Biomed, minus exceptions or conditions as previously noted in this Statement of Work. 11. Access to Equipment: Contractor will be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start/stop all primary equipment incidental to the operation of the maintained equipment after permission is received from on-duty personnel responsible for such equipment. 12. Labor: All compensation to Contractor for labor from the hours of 0600 to 1600 Pacific Standard Time, is provided for in this contract and included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If it becomes necessary to perform services after 1600 to 0600, NMCSD BIOMED shall be notified prior to performance. 13. Security Requirements: The contractor is required to submit/complete Naval Base San Diego RAPIDGate access to NMCSD. Contractor will contact the RAPIDgate program at 1-877-RAPIDGate or at www.RAPIDGate.com in order to obtain a RAPIDGate pass(es) as necessary in order to perform this contract. All costs for completing RAPIDGate access are the responsibility of the contractor. While awaiting RAPIDGate access, contractor will, at a minimum, contact NMCSD Biomed no later than 1400 on the day prior to a scheduled visit to submit the required information to complete the NMCSD Temporary Security Pass. In case of emergent repairs or service, the contractor will wait at the NMCSD Main Gate for escort. Contractor must contact Biomedical Repair for escort or must contact the NMCSD Main Operating Room at 619-532-9000. 14. Contractor Check-In/Check-Out: Contractor is required to report to Material Management Department, Biomedical Repair Division at Building One (1), Ground Floor, Room GD-18H1 at NMCSD prior to and upon completion of any services or repair work performed. 15. Field Service Reports: Contractor will furnish a written or electronic vendor supplied Field Service Report (FSR) to the Duty Staff at NMCSD Biomed. All FSR's shall be submitted within 72 hours of completion of service. The contractor or their representative shall complete the FSR to include, at a minimum, the following: 1. Contractor Name 2. Technician's printed name, telephone number, and signature 3. Date and Time of Arrival 4. ECN (to be provided by Navy) and/or Serial Number of Equipment 5. Serial Number of replacement item 5. Summary of services performed and accepted by End-User, with Government Representative's Printed name and Signature) Completed Field Service Reports are required prior to acceptance of any invoice. Failure to submit a Field Service Report to NMCSD Biomed will result in delay of payment or rejection of invoice from Government. It is highly recommended that the contractor attach a copy of the Field Service Report to their Wide Area Workflow Invoice in addition to the required submission to NMCSD Biomed in order to expedite invoicing process. 17. Invoicing: All invoicing shall be done in accordance with this statement of work and in accordance with contract. Failure to do so will delay or interfere with payment for services rendered. 18. NMCSD Points of Contact: For all matters concerning performance of this contract, the primary point of contact shall be: Biomedical Repair Division, Material Management Department Building One, Ground Floor, Room GD-18H1 Naval Medical Center San Diego 34800 Bob Wilson Drive San Diego, CA 92134 TEL: 619-532-8010 Fax: 619-532-8013 For administrative matters, the contractor may contact the contracting officer as designated in blocks 7.a, 7.b, 8, and 9 as found on the Standard Form 1449 issued for the contract, or may contact: Material Management Department Naval Medical Center San Diego 34800 Bob Wilson Drive San Diego, CA 92134 TEL: 619-532-8110 FAX: 619-532-5596 *End Statement of Work* Offeror must complete and submit with the quotations FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items (APR 2012). The provision can also be submitted at https://www.sam.gov. Contractor must be registered to the System for Award Management (SAM) prior to award. A nine digit Data Universal Numbering System (DUNS) number provided by Dun and Bradstreet is required to register. The website address for SAM registration is https://www.sam.gov This solicitation incorporates the following FAR and DFARS Clauses/Provisions: 52.204-7 Central Contractor Registration (FEB 2012) 52.204-13 Central Contractor Registration - Maintenance (JUL 2013) 52.212-1 Instruction to Offerors-Commercial Items (APR 2014) 52.212-2, Evaluation - Commercial Items (JAN 1999), The following factors shall be used to evaluate offers in descending order of importance: FACTOR 1: Technical Capability; defined as the ability of the products to meet the salient characteristics needed. FACTOR 2: Delivery Schedule; is defined as the lead time necessary to receive the product. FACTOR 3: Price; the government shall conduct a price evaluation of all technically acceptable offers with acceptable delivery schedules. Technical capability and delivery schedule, when combined, are significant evaluation factors that will be most advantageous to the Government. Contractors who do not meet both of the first two factors will not undergo a price evaluation. 52.212-3 Offeror Representations and Certifications-Commercial Items (MAR 2015) 52.212-4 Contract Terms and Conditions-Commercial Items (DEC 2014) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive orders-Commercial Items (MAR 2015) 52.219-1 Small Business Program Representations (Oct 2014) 52.233-3 Protest After Award (Aug 1996) (31 U.S.C. 3553) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) (Pub.L. 108-77, 108-78 (19 U.S.C. 3805 note) 52.237-1 Site Visit (Apr 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-3 Convict Labor (June 2003) (E.O. 11755) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (Mar 2007)) (E.O. 11246) 52.222-35 Equal Opportunity for Veterans (JUL 2014)(38U.S.C. 4212) 52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C 793) 52.222-37 Employment Reports on Veterans (July 2014) (38 U.S.C. 4212) 52.222-41 Service Contract Act of 1965 (May 2014) (41 U.S.C. chapter 67) 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C.) 52.223-18 Contractor Policy to Ban Text Messaging While Driving (Aug 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of Treasury) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (JUL 2013) (31U.S.C. 3332) 52.217-5 Evaluation of Options (JUL 1990) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/VFFARa.htm (End of provision) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/VFFARa.htm (End of clause) 252.225-7001 Buy American and Balance of Payment Program(DEC2012)(41U.S.C. chapter 83, E.O. 10582 252.225-7002 Qualifying Country Sources as Subcontractors (Apr 2003) 252.232-7003 Electronic Submission of Payment Requests and Receiving Report (MAR 2008)(10U.S.C. 2227 252.204-7012 SAFEGUARDING OF UNCLASSIFIED CONTROLLED TECHNICAL INFORMATION (NOV 2013) 252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (DEC 2013) 252.203-7998 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (DEVIATION 2015-O0010)(FEB 2015) 252.203-7999 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION 2015-O0010)(FEB 2015) NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS) PROGRAM IMPLEMENTATION INSTRUCTION (August 2011) (a) In accordance with CNICNOTE 5530 dated May 2, 2011, NCACS credentialing should be established in order to avoid unnecessary delay at military installation entry control points (ECP). (b) NCACS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: http://www.cnic.navy.mil/regions/cnrsw/installations/navbase_san_diego/om/force_protection/rapid_gate.html and popular links. For more information or to enroll in the NCACS Program call: 1.877.727.4342. For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653 (c) Vendors, contractors, suppliers and other service providers shall present their pass upon entry at ECP.
- Web Link
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FBO.gov Permalink
(https://www.fbo.gov/spg/DON/BUMED/N00259/N00259-15-T-0174/listing.html)
- Place of Performance
- Address: 34800 Bob Wilson Dr, San Diego, California, 92134, United States
- Zip Code: 92134
- Zip Code: 92134
- Record
- SN03707993-W 20150424/150422235408-9acf6ced8c5cb75165f75c952a165427 (fbodaily.com)
- Source
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