SOLICITATION NOTICE
R -- Womens Basketball Head Coach - Attachment
- Notice Date
- 4/29/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 611620
— Sports and Recreation Instruction
- Contracting Office
- BIA SPRO 00003 100 NORTH RIVERSIDE DRIVE Contracting Office Anadarko OK 73005-0368 US
- ZIP Code
- 00000
- Solicitation Number
- A15PS00464
- Response Due
- 5/19/2015
- Archive Date
- 6/3/2015
- Point of Contact
- BEGAY, JANICE
- Small Business Set-Aside
- Total Small Business
- Description
- A15PS00464 WOMENS BASKETBALL HEAD COACH This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Bureau of Indian Education (BIE), Haskell Indian Nations University Athletic Office intends to award a firm-fixed price contract in response to this Request for Proposals (RFP) for the Women's Basketball Head Coach in Lawrence, KS. The solicitation number for this procurement is A15PS00464 and is issued as a Request for Proposals (RFP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 05-74 dated November 1, 2014. This solicitation is a Buy Indian Small Business set-aside. The associated North American Industry Classification System code is 611620 and the small business size standard is $7.0 Mil. NOTE: THIS IS A SHORT LEAD-TIME DUE TO URGENT NEED. PRICE SCHEDULE: the proposed pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this contract. Please complete the following pricing schedule utilizing your most competitive and reasonable rate: 1. Services Base year 5/2015 - 04/30/2016 Women's Basketball Head Coach services x $_________________ per month = $___________________ 2. Option Year One (05/01/2016 - 04/30/2017) Women's Basketball Head Coach services x $_________________ per month = $___________________ 3. Option Year Two (05/01/2017 - 04/30/2018) Women's Basketball Head Coach services x $_________________ per month = $___________________ 4. Option Year Three (05/01/2018 - 04/30/2019) Women's Basketball Head Coach services x $_________________ per month = $___________________ PURPOSE: Haskell Indian Nations University, Department of Athletic, is seeking a contractor to serve as an Women's Basketball Head Coach Services beginning on May 2015 through April 30, 2016 with the possibility of three option years. The position exercises responsibility for planning, organizing, coordinating and controlling operations for a successful and competitive National Association of Intercollegiate Athletes (NAIA) varsity sport program. General functions include: - Compliance in accordance to university, NAIA and Midlands Collegiate Athletic Conference (MCAC) legislative policy - Academic advisement and advancement - Scouting and recruitment of talented student-athletes - Offensive and defensive systems of play - Scheduling of practices and games - Pre-game and game day management - Fundraising and general budget management - Facilities and sport specific equipment operations - Instruction relevant to the sport Masters degree preferred, but not required. Baccalaureate degree required. Degrees are preferred to be in discipline and/or sub-discipline of health, sport and exercise science or education (higher education, education administration, secondary physical education, etc.), but are not required. Contractor must have prior intercollegiate playing experience in Division I basketball. Contractor must have head coaching experience at the intercollegiate level, Division I level and demonstrate success as associate head coach or assistant coach in accordance with duties assigned; National Junior College Athletic Association. Demonstrated success is determined on winning percentage, successful recruiting class, athletic and academic honors of student-athletes, etc. Contractor must have valid driver's license. Contractor must successfully pass an extensive Federal background investigation. Contractor must submit: - a cost proposal - academic credentialing - resume or curriculum vitae - Three letters of support from previous/current employers and/or clients. Objectives The goal of the contract is to secure an academically prepared, and a field-experienced coach dedicated in leading a team of intercollegiate female student-athletes to achieve success in the sport of basketball. The objectives include: - successful instruction of the fundamentals of the sport: technical and tactical strategies for various systems of play - compliance of legislative policies in accordance to the university, conference, and national governing body - character development in concert with the NAIA Champions of Character Initiative - athletic fitness development as a component of injury prevention, and the promotion of a successful sports performance - leadership development and modeling for the student-athletes, athletic staff, university, and surrounding community - administration of a successful sport program from a fiscal, operating, and university perspective - create the capacity in the student-athlete to be successful in on and off the court through advisement, mentoring, knowledge building, and experiential learning opportunities The result in contracting an experienced coach, who possesses the skill, knowledge, and ability in the sport of basketball will create the following results: - post-season opportunities for competition - recruitment of prospective talented student-athletes - a highly competitive schedule (power ranked institutions) - fundraising opportunities for the sport and athletic department - successful media relations for the student-athletes, sport, and university - the creation of future coaching pool for sport Scope Haskell Indian Nations University, under the governance of the Bureau of Indian Education expects the contacted yield a successful candidate for the position. The candidate will act in accordance to Federal regulations in representing the institution and the government in a positive manner. The contract is not to exceed a defined amount determined by the Government. Benefits, tax, and a high cost of living allocation is not available. Travel allocations will also cover expenses associated with recruitment of prospective student-athletes, and travel expected by the Athletic Department. The contract proposal will be evaluated on adherence to the noted requirements, as well as past experience and performance. Prospective contractors will be ranked accordingly and a determination will be made as to which contractor has demonstrated the greatest value to the Federal Government as well as the Department of Athletics at Haskell Indian Nations University. The factor of proposal bid amount (price or cost) will not be considered as significant in comparison to fulfillment of requirements, experience and performance. Tasks In addition to outlined functions and objectives, the contractor is expected to demonstrate successful completion of the following tasks: - provide completed athletic eligibility short-list to Faculty Athletic Representative (FAR) in a timely manner (at least one week prior to first competition) - submit appropriate travel requests and authorizations in accordance with university policy (ten days prior to travel) - submit appropriate requisitions for purchase of supplies and/or equipment in accordance with university policy (two weeks prior to date of service/product need) - complete sport schedule for the upcoming season within two weeks if the release if the conference schedule - submit sport schedule to the Director of Athletics prior to the end of the spring academic semester - fulfill NAIA compliance as it relates to timely distribution of game film to visiting coaches, and as determined by the conference with distribution of scouting film - complete NAIA eligibility short-list of prospective student-athletes for the upcoming season prior to the beginning of the fall academic semester Contractor will be evaluated on fulfillment of outlined functions, successful demonstration of objectives, and timely completion of the aforementioned tasks. Security Contractor is expected to successfully pass the Federal background clearance for a position designation of ¿non-sensitive low risk. ¿ Contractor will have contact with children, as well as to Federal IT systems and facilities. Travel Contractor is expected to secure travel arrangements (i.e. mode of transportation, lodging, meals, etc.) in accordance to Federal policy for the student-athletes, and self. Contractor is expected to travel with the team, and serve as the primary point of contact for the institution while the team is in travel status. Additionally, the contractor is expected to provide supervision and guidance of the team while on travel status, and respond accordingly when general concerns and/or emergencies present themselves. Special Material Requirements Contractor is expected to possess certification in basic first aid and cardiopulmonary resuscitation (CPR). Contractor is expected to complete the NAIA Character Driven Coaching Course prior to the start of the season. Contractor is expected to obtain Federal Identification in accordance with university standards at a time determined by Human Resources. Place of Performance The campus of Haskell Indian Nations University in Lawrence, Kansas will serve as the primary place of performance; with team and individual travel duties determined by the contract. Period of Performance The Contractor shall start work on May 2015 through April 30, 2016 if the Background Investigation is favorable For each option year, the contractor shall perform services from May 1st through April 30th with three (3) option years. Subject to FAR Clause 52.232-19, Availability of Funds for the Next Fiscal Year. PERFORMANCE EVALUATION: The Haskell Indian Nations University Athletic Director (AD) for this project will evaluate work performance of Assistant Athletic Trainer Services. PHYSICAL LOCATION: Work will be performed on the Haskell campus will serves as the primary place of performance; with team and individual travel duties determined by the contract. SECURITY: Contractor is expected to successfully pass the Federal background clearance for a position designated of "non-sensitive low risk." Contractor will have contact with children, as well as to Federal IT systems and facilities. SPECIAL MATERIAL REQUIREMENTS: Contractor is expected to obtain Federal Identification in accordance with university standards at a time determined by Human Resources. FAR Provision 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. FAR Provision 52.212-2, Evaluation - Commercial -- The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Capability, Past Performance and Price. Technical and Past Performance, when combined, are more important than price. Offerors must include a completed copy of FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. The clauses cited within the clause as indicated below are applicable: FAR clauses 52.217-8, 52.217-9, 52.219-6, 52.219-8, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.223-15, 52.223-18, 52.225-1, 52.225-3, 52.225-13, 52.232-16, 52.232-33, 52.233-4, 52.243-1 and 52.244-6. 1452.226-70 Indian Preference ¿ Department of the Interior (Apr 1984) 1452.226-71 Indian Preference Program ¿ Department of the Interior (Apr 1984) Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS This clause implements the temporary policy provided by OMB Policy Memorandum M-12-16, Providing Prompt Payment to Small Business Subcontractors, dated July 11, 2012. (a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor. (b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns. (c) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. Award can only be made to contractors actively registered in SAM. Proposals are due 28 May 2015 at 12:00pm (CST). Proposals may be accepted by email at janice.begay@bie.edu or by fax to (785) 830-2760. For information concerning this solicitation, please contact Janice Begay at 785-749-8419 or use the above email address. Offerors should check the FedBizOpps/FedConnect websites often for new solicitation amendments.
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- Record
- SN03714013-W 20150501/150429234835-7d372beeff948e382d496cd668536edd (fbodaily.com)
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