Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 02, 2015 FBO #4907
DOCUMENT

H -- VA248-15-AP-5639 Engineering Generator Load Bank Testing Annual Contract - Attachment

Notice Date

4/30/2015
 

Notice Type

Attachment
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 8 (248);Room 315, Bldg. 2;10,000 Bay Pines Blvd;Bay Pines FL 33744
 

ZIP Code

33744
 

Solicitation Number

VA24815Q1200
 

Response Due

5/8/2015
 

Archive Date

6/7/2015
 

Point of Contact

Dwayne Allen Tyree
 

E-Mail Address

8-6661
 

Small Business Set-Aside

N/A
 

Description

RFQ General Information Document Type: RFQ RFQ Number:VA248-15-Q-1200 Posted Date:4/29/2015 Response Date:05/08/2015 @ 4 PM EST Classification Code:J028 Set Aside:Small Business Set Aside NAICS Code:811310 Contracting Office Address NCO 8 ATTN: Dwyane Tyree 10000 Bay Pines Blvd, Bldg. 2 RM 319 Bay Pines, FL 33744 Description This is a RFQ prepared in accordance FAR 13.5. This announcement constitutes the only RFQ; quotations are being requested, and a formal written request for quote document will not be issued. This is a request for quotations (RFQ). The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-79 December 15, 2014. This RFQ is Unrestricted. The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $7,500,000.00 in Annual Receipts. The Network Contracting Office 8 is seeking a contractor that shall provide all the necessary labor, equipment, cables, transportation and supervision for the annual load banking of nine (9) generator units at CW Bill Young VA Medical Center. The load banking will be for two (2) continuous hours for each of the first two (2) years and four (4) hours every third year located at 10000 Bay Pines Blvd Bay Pines, FL 33744. All the work will be in accordance with the Statement of Work below. All questions regarding this RFQ must be in writing and may be sent by e?mail to dwyaneallen.tyree@va.gov Questions must be received no later than May 8, 2015 at 4:00 PM. No further questions will be accepted after that date and time. You are reminded that representatives from your company SHALL NOT contact any Bay Pines or Lee County VA Health Care System to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer. QUOTE FORMAT AND EVALUATION CRITERIA 1.Offerors shall complete the price table provided in the RFQ. Not completing the price table will result in disqualification. Price will be ranked based on the lowest price. 2.Offerors may provide up to three references of their performance providing the same or similar services matching the scope of this requirement within the last three years having the same magnitude and complexity as this requirement. The offeror's will provide the following information as a minimum: "Contract Number "Dollar Value "Dates of performance "Name of Contracting Agency/Hospital "Point of Contact at that Agency/Hospital "Point of Contact information (i.e. email address, telephone number, etc.) "A brief description of the work effort sufficient to demonstrate the relationship between the reference contract and the proposed effort. 3.Complete Attachment B: New Vendor Form, if contractor is not registered in Bay Pines VISTA. 4.The quotes will be evaluated on a lowest price technically acceptable, with past performance as part of the technical evaluation. 5.Quotes shall be responded to via e-mail. 6.All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM/ 7.Quotes must be received on/or before the 05/08, 2015, 4:00 PM to be considered for award. 8.Vendors shall provide a minimum quote acceptance period of 90 days after RFQ closing for offers 9.Award The offeror's initial quote should contain the offeror's best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the quote instructions. Offerors may be contacted to resolve minor or clerical errors and the Contracting Officer reserves the right to award without further conversations. Place of Performance "C.W. Bill Young VA Hospital, 10000 Bay Pines Blvd., Bay Pines, FL 33701. The Basic Period of Performance: The Base period of performance is expected to be June 10, 2015 through June 30, 2015. The government intends to award a contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items." The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting): The following RFQ provisions apply to this acquisition: 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a Firm Fixed Priced contract resulting from this RFQ. (End of Provision) 52.219-6 -- Notice of Total Small Business Set-Aside (Nov 2011) (a) Definition. "Small business concern," as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation. (b) Applicability. This clause applies only to-- (1) Contracts that have been totally set aside or reserved for small business concerns; and (2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).* (c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected. (2) Any award resulting from this solicitation will be made to a small business concern. (d) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts. (End of Clause) 52.233-2 Service of Protest (Sep 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Network Contracting Office 8 Steven Scharlow, 10000 Bay Pines Blvd. Bldg 2 RM 315 Bay Pines FL 33744. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) The following contract clauses apply to this acquisition: oFAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights oFAR 52.204-7, System for Award Management o52.204-13 System for Award Management Maintenance oFAR 52.212-1, Instruction to Offerors-Commercial Items oFAR 52.212-3, "Offerors Representations and Certifications-Commercial Items" APR 2012 oFAR 52.212-4, "Contract Terms and Conditions-Commercial Items" SEPT 2013 oFAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders" NOV 2013 oFAR 52.203-3 Gratuities, oFAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards o52.219-28 Post Award Small Business Program Representation, oFAR 52.222-3, Convict Labor oFAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies oFAR 52.222-21, Prohibition of Segregated Facilities, oFAR 52.222-26, Equal Opportunity oFAR 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era oFAR 52.222-36, Affirmative Action for Workers with Disabilities oFAR 52.222-37 -- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans oFAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving oFAR 52.225-13 Restrictions on Certain Foreign Purchases oFAR 52.232-33 Payment By Electronic Funds Transfer-System for Award Management oFAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors oFAR 52.252-2, Clauses Incorporated by Reference oFAR 52.222-41 -- Service Contract Act of 1965 oFAR 52.225-13 -- Restrictions on Certain Foreign Purchases oFAR 52.232-39 Unenforceability of Unauthorized Obligations oFAR 52.237-1, Site Visit oFAR 52.247-34, F.O.B. Destination 852.203-70Commercial Advertising (JAN 2008) 852.203-71Display of Department of Veterans Affairs Hotline Poster (DEC 1992) 852.211-70Service Data Manuals (NOV 1984) 852.237-70Contractor Responsibilities (APR 1984) 852.246-71Inspection (JAN 2008) 852.273-72Electronic Submission of Payment requests 52.246-4 -- Inspection of Services -- Fixed-Price (Aug. 1996) (a) Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services. (b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires. (c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work. (d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. (e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may -- (1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and (2) Reduce the contract price to reflect the reduced value of the services performed. (f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may -- (1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or (2) Terminate the contract for default. 52.228-5 Insurance -- Work on a Government Installation (Jan 1997) (a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract. (b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective -- (1) For such period as the laws of the State in which this contract is to be performed prescribe; or (2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. (c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request. (End of Clause) 52.233-1 Disputes. Disputes (July 2002) (a) This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). (b) Except as provided in the Act, all disputes arising under or relating to this contract shall be resolved under this clause. (c) "Claim," as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. However, a written demand or written assertion by the Contractor seeking the payment of money exceeding $100,000 is not a claim under the Act until certified. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a claim under the Act. The submission may be converted to a claim under the Act, by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time. (d)(1) A claim by the Contractor shall be made in writing and, unless otherwise stated in this contract, submitted within 6 years after accrual of the claim to the Contracting Officer for a written decision. A claim by the Government against the Contractor shall be subject to a written decision by the Contracting Officer. (2)(i) The Contractor shall provide the certification specified in paragraph (d)(2)(iii) of this clause when submitting any claim exceeding $100,000. (ii) The certification requirement does not apply to issues in controversy that have not been submitted as all or part of a claim. (iii) The certification shall state as follows: "I certify that the claim is made in good faith; that the supporting data are accurate and complete to the best of my knowledge and belief; that the amount requested accurately reflects the contract adjustment for which the Contractor believes the Government is liable; and that I am duly authorized to certify the claim on behalf of the Contractor." (3) The certification may be executed by any person duly authorized to bind the Contractor with respect to the claim. (e) For Contractor claims of $100,000 or less, the Contracting Officer must, if requested in writing by the Contractor, render a decision within 60 days of the request. For Contractor-certified claims over $100,000, the Contracting Officer must, within 60 days, decide the claim or notify the Contractor of the date by which the decision will be made. (f) The Contracting Officer's decision shall be final unless the Contractor appeals or files a suit as provided in the Act. (g) If the claim by the Contractor is submitted to the Contracting Officer or a claim by the Government is presented to the Contractor, the parties, by mutual consent, may agree to use alternative dispute resolution (ADR). If the Contractor refuses an offer for ADR, the Contractor shall inform the Contracting Officer, in writing, of the Contractor's specific reasons for rejecting the offer. (h) The Government shall pay interest on the amount found due and unpaid from (1) the date that the Contracting Officer receives the claim (certified, if required); or (2) the date that payment otherwise would be due, if that date is later, until the date of payment. With regard to claims having defective certifications, as defined in FAR 33.201, interest shall be paid from the date that the Contracting Officer initially receives the claim. Simple interest on claims shall be paid at the rate, fixed by the Secretary of the Treasury as provided in the Act, which is applicable to the period during which the Contracting Officer receives the claim and then at the rate applicable for each 6-month period as fixed by the Treasury Secretary during the pendency of the claim. (i) The Contractor shall proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the Contracting Officer. (End of clause) 52.237-2 -- Protection of Government Buildings, Equipment, and Vegetation (Apr 1984). The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price. (End of Clause) Points of Contact Contract Specialist Name: Dwyane Tyree Organization: NCO 8 Phone No.: 727-398-6661, Ext. 10554 E-Mail Address: Dwyaneallen.tyree@va.gov Contracting Officer Name: Dave Hess Organization: NCO 8 Phone No.: 727-398-6661, Ext. 13340 E-Mail Address: Dave.hess@va.gov Contractor Point of Contact: Contractor Legal Business Name: TO BE DETERMINED DUNS: CAGE CODE: Contractor POC: E-Mail Address: Phone Number: Fax Number: Statement of Work CW Bill Young VA Medical Center Generator Load Banking A. General The Department of Veteran Affairs is seeking "qualified" contractor with generator operations and load banking (see qualifications below) to perform comprehensive annual load banking of nine (9) generator units as identified in this Statement of Work (SOW). The location of this project is C.W. Bill Young VA Hospital, 10,000 Bay Pines Blvd, Bay Pines, Florida 33744. B. Scope of Work The contractor shall provide all the necessary labor, equipment, cables, transportation and supervision for the annual load banking of nine (9) generator units at CW Bill Young VA Medical Center. The load banking will be for two (2) continuous hours for each of the first two (2) years and four (4) hours every third year. GENERATORS The generators in this scope of work are: Bldg. 1, Marathon 600 kW, 902 amps, 277/480v Bldg. 19, Magnetek 100 kW, 347 amps, 120/208v Bldg. 24, Allis-Chalmers 100 kW, 347 amps, 120/208 Bldg. 37, Caterpillar 200 kW, 694 amps, 120/208v Bldg. 40, Caterpillar 105 kW, 364 amps, 120/208 Bldg. 46, Onan 350 kW, 527 amps, 277/480v Bldg. 101, Caterpillar 210 kW, 316 amps, 277/480v Bldg. 102, Cummins 180 kW, 271 amps, 277/480v Bldg. 106, Generac 600 kW, 902 amp, 277/480v GENERAL REQUIREMENTS The load banking shall meet the Joint Commission's requirements and are as follows: 25% of nameplate rating for 30 minutes, followed by 50% of nameplate rating for 30 minutes, followed by 75% of nameplate ratings for 60 minutes, for a total continuous run of 2 hours. This will be done once each year for 2015 and 2016. The third year of the contract, the load banking shall meet the NFPA 110 requirements and shall be as follows: 30% of nameplate rating for 3 hours, followed by 75% of nameplate ratings for 1 hour, for a total continuous run of 4 hours. This will be done for year 2017. A written record shall be kept of each generator run. At 15 minute intervals, the following readings will be recorded: Lube Oil Pressure Water Temperature Exhaust Temperature Amperes Volts Frequency Prior to starting the generators, the contractor shall perform a pre-run inspection to include checking the oil level, coolant level and a visual inspection of the motor/generator. The contractor will be required to furnish and make the necessary cable connections from the generator to the load bank. This may require parallel runs of cabling. In some locations, this may require barricades, safety cones or both. A site visit will be required to determine parking, pathways and proper connections to the generator units. Hours of work will be Monday through Friday, 6:00 AM - 4:00 PM. Government Holidays will not be worked. The target month for this work will be June. The work performed shall not interrupt any power to the buildings in this Scope of Work. QUALIFICATIONS OF CONTRACTORS The contractor shall contact the Supervisor of the Electric Shop, Greg Thomas, at (727) 410-4808 to schedule the load banking a minimum of two weeks in advance. The contractor shall have technical training and track records of proven experience with generator operations and load banking for a minimum of five (5) continuous years. The contractor shall have safety training - either on-the-job or class-room type in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S - Electrical and NFPA 70E - Standard of Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certificates are available, the contractor's employer shall certify that the service technician has met this requirement, and submit it to the VA Contracting Officer. SUMMARY OF WORK Provide a complete written report of the load banking for each generator. Information in the report shall have the following data: 1.Company's name, address, telephone number and fax number 2.Name and signature of contractors who performed the load bank. 3.VA purchase order number or Contract Number. 4. Date and time of work. 5.Generator building number. 6.Generator model, Engine model, Nameplate rating 7.The fifteen minute interval log that was that was recorded during the load bank. 8.Description of generator condition and any deficiencies, if any.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BPVAMC/VAMCCO80220/VA24815Q1200/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-15-Q-1200 VA248-15-Q-1200.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2018430&FileName=VA248-15-Q-1200-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2018430&FileName=VA248-15-Q-1200-000.docx

 

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Record

SN03716291-W 20150502/150430235831-67f8abc00bd0715f3f109a83ea65564c (fbodaily.com)
 

Source

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