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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 03, 2015 FBO #4908
DOCUMENT

Y -- A/E for Construct New LinAcc Addition REQUEST FOR SF-330s - Attachment

Notice Date

5/1/2015
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Chief, A&MM (90C/NLR);Central Arkansas Veterans HCS;2200 Fort Roots Drive, Bldg 41, Room 200;North Little Rock AR 72114 1706
 

Solicitation Number

VA25615R0561
 

Response Due

5/10/2015
 

Archive Date

7/9/2015
 

Point of Contact

Brad Martin
 

E-Mail Address

7-1168501-257-1168<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Synopsis: 1. CONTRACT INFORMATION: General. This A-E Services contract is being procured in accordance with the Brooks Act (Public Law 92- 582) and implemented in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The three firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The magnitude for construction (not design) of this project is 4 million. The estimated start date for design is July 2015 with an estimated completion date of December 2015. The estimated start date for construction is June 2017. A.a. Contract Award Procedure: Before a Service-Disabled Veteran-Owned Small Business (SDVOSB) is proposed as a potential contractor, they must be certified by VETbiz and registered in the System For Award Management (SAM) database. Register via the SAM internet site at www.sam.gov. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. b. Nature of Work: Provide Architectural / Engineering services to provide new building space to support a VA-provided linear accelerator (LinAcc), ancillary staff office and necessary functional support systems. The existing Radiation Therapy area on the 1st floor (which is located immediately adjacent to the new area provided by this project) will be minimally repurposed as necessary to facilitate optimal space function. B. 2. PROJECT INFORMATION: This project will provide new building space to support a VA-provided linear accelerator (LinAcc), ancillary staff office and necessary functional support systems. The existing Radiation Therapy area on the 1st floor (which is located immediately adjacent to the new area provided by this project) will be minimally repurposed as necessary to facilitate optimal space function. Necessary support functions include: relocating an existing CT scanner and control room from the basement, providing an elevator shaft for a bed/stretcher elevator (construction option), office, work and storage space modifications & additions as detailed below, and other items as determined through interviews between the staff, A/E and VA COR. Space for growth is limited. Construction budget is limited at $4M. The project is located on the 1st floor, northwest corner of the G.V. (Sonny) Montgomery VA Medical Center, adjacent to the water tower. The new, VA-provided LinAcc is composed of a Varian Trilogy True Beam and BrainLab radiosurgery device; i.e. radiotherapy- and radiosurgery-enabled. Space configuration design support is available through Varian and BrainLab. C.The contract documents will include all disciplines associated with the renovation of the project. D.The Architect/Engineer (A/E) shall provide an Internet-/Cloud-based means for sharing and storing project documents between all (including non-VA) members of the design team. E.Under VHA Directive 1129, the Suggested State Regulations (SSR) issued by the Mississippi Department of Health's Conference of Radiation Control Program Directors (CRCPD) applies to VA Facilities. F.The A/E shall provide 3rd party design and commissioning services for radiological shielding. The shielding design consultant shall be by a Certified Medical Physicist with significant, documented, successful vault design experience. The selected Certified Medical Physicist shall be approved by VA prior to beginning work on this project. The design shall comply with the National Council on Radiation Protection and Measurements (NCRP) Report # 151, Structural Shielding Design & Evaluation for Megavoltage X-Ray and Gamma Ray RadioTherapy Facilities. The design should consider use of the existing adjacent shielded structures as a cost-saving measure. a.The LinAcc is required to be acceptance tested and certified by 3D Oncology Solutions (under separate contract with the VHA National Radiation Oncology Service) prior to use on patients. b.The VA National Health Physics Program (NHPP) must formally review, approve and permit the design of the new LinAcc installation PRIOR to construction. NHPP uses the NCRP Report #151 as their criteria. c.At the conclusion of construction, a survey of the shielding design must be completed with the RSO's participation with the results submitted to the VHA NHPP for approval or recommendations. This report has to be accepted by the NHPP prior to use on patients. d.Contact Mike Smith, Radiation Safety Officer (RSO) with questions regarding these requirements at (601) 364-1417, mike.smith7@va.gov.) G.The A/E shall provide complete, 3rd party, (Association of Energy Engineers) AEE-accredited Certified Building Commissioning Professional (CBCP) mechanical system design and construction energy commissioning (Cx) services. The CBCP shall prepare a Cx plan in close collaboration with the A/E team that coordinates all Cx and TAB activities. Deliverables include: 1) an issues log detailing all deficiencies discovered during the entire Cx process, 2) intermediate and final Cx reports describing all operational sequences and 3) comprehensive onsite operator training & telephone/Internet-based support for one year after the facility is completed. Selected Cx agent must have proven track record and provide history of quantified energy improvements savings through new and existing health care facility Cx efforts. Prior (VISN 16) healthcare facility experience is preferred. Estimated cost: 0.8% of construction budget. H.The A/E shall provide comprehensive 3rd party water & air testing and balancing services for all systems. I.The A/E shall provide a 3rd party licensed Fire Protection engineer for documented project review. J.All 3rd party consultant qualifications are to be submitted to the VA for review and approval. K.Results of all reports are to be submitted to the VA for review and approval. L.Architectural - New facility shall match the existing to the extent practicable. 3. SELECTION CRITERIA: Selection criteria for this acquisition are listed below in descending order of importance. (a) Professional qualifications necessary for the satisfactory performance of required services; provide key personnel, it is expected that the individuals identified as key personnel will be performing tasks under the resulting contract. Include resumes for key personnel of proposed sub-consultants for all engineering disciplines: electrical, data communication, mechanical, civil, structural, environmental, interior design, LEED, commissioning and cost estimating. (b) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (c) Specialized experience with healthcare related designs in a hospital setting (d) Capacity to accomplish the work in the required time; maintaining project schedules and project budgets. Cost control effectiveness and estimating accuracy. (e) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; be sure to include all past performance Department of Veterans' Affairs (include knowledge of VA design standards, technical manuals, and specifications)(provide no more than five (5) recent projects). (f) Describe in detail how your firm will conduct constructability reviews of construction documents; include interdisciplinary and specification versus drawings, details versus floor plan review process. (g) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (h) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (i) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 4. SUBMITTAL REQUIREMENT: This project is a 100% set aside for SDVOSB concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service-disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns. (a) Firms interested in being considered for this project are to submit their completed SF 330 (copy attached) electronically to Bradley Martin at Bradley.Martin@va.gov no later than 10:00 A.M. CST on May 10, 2015. The email size is limited to 5MB. Only one email per firm will be accepted. The government will only consider the first email received by the interested firm. Late proposal rules found in FAR 15.208 will be followed for late submittals. Responding firms must submit a copy of the originally signed, or current (signed within the past 12 months), and accurate SF 330, Part II for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work even if an SF 330, Part II is already on file. SF 330, Part II shall be provided for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work. All Part IIs shall be signed with original signature or facsimile of the original signature (signed within the past 3 years is required) and dated. A copy of a signed/dated Part II is acceptable. Although firms are encouraged to update their SF 330 Part II at least annually, older ones (up to 3 years old in accordance with FAR 36.603(d)(5)) will still be considered by the board. However, a firm may be recommended as not qualified or ranked low if missing, confusing, conflicting, obsolete or obscure information prevents a board from reasonably determining that a firm demonstrates certain required qualifications. Indicate in Block 5b of each Part II if the firm is a Large Business, Small Business, HubZone, Service Disabled Veteran-Owned Small Business, Veteran-Owned Small Business, or Woman-Owned Small Business. Submit only one SF 330, Part I from the Prime for the design team, completed in accordance with the SF 330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime, and consultants) proposed for the contract. (b) The A-E shall not include company literature with the SF 330. (c) In block No. 4 Part II provide the Data Universal Numbering System (DUNS) number issued by Dun and Bradstreet Information System (1/866-705-5711) for the prime A-E or Joint Venture. The DUNS number must be for the firm or joint venture performing the work (i.e. not the parent DUNS number, but a DUNS number specifically for the office performing the work). (d) In Section C of the SF 330, Part I, identify the discipline/service to be supplied by the Prime, Prime Branch offices as applicable, and each consultant. Provide brief resumes in Section E of the on-staff or consultant employees anticipated to perform the work. Resumes shall be submitted for each employee required to meet the minimums stated above in paragraph 3b. Resumes shall not exceed one page. (e) In Section F, a maximum of five (5) projects for the total proposed Team (including the prime and consultants) shall be provided. Use no more than one project per page. (f) In Section G, block 26, include the name and their associated firm and office location. The names of all individuals included in the resumes in Section E shall be listed in Block G-26 along with their firm location and their roles even if example project experience in Block G-28 is not applicable. Also include Team Project Organization Chart in Part I, Section D indicating how each firm on the proposed team (prime, applicable prime branch offices, and each subcontractor as identified in Part I, Section C) integrates into the composite team. (g) In Section H, of the SF 330, Part I, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3, Selection Criteria, of this announcement. (h) In Section H, Part I, SF 330, firms must show their last 12 months of Medical facility contract awards stated in dollars (see 3(e) above), provide an itemized summary of awards to include Agency Contract Number/Task Order No. awards shall be shown in an itemized summary including Agency, Contract Number/Task Order No., Project Title, and Award Amount dollars. Include a total of all listed awards. Note that award of Indefinite Delivery Contracts should not be counted as award amounts; only actual Task Orders and any modifications thereto should be included in the amounts. When addressing Team capabilities, clarify planned capability, existing capability, and prior experiences, if any. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in Section 3. (i) In Section H, Part I, SF 330 Generally, describe the firm's Design Quality Management Plan (DQMP). A project-specific detailed DQMP must be prepared and approved by the Government as a condition of contract award, but is not required with this submission. Indicate the estimated percentage involvement of each firm on the proposed team. Do not exceed ten pages for Section H. Front and back side use of a single page will count as 2 pages, and use no smaller than 11 font type using Times New Roman. Pages in excess of the maximums list will be discarded and not used in evaluation of the selection criteria. Foldouts are not allowed and shall not be considered. (j) Personal visits and phone calls to the facility to discuss this announcement will not be allowed. 5. THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. A solicitation will only be issued to the most highly qualified vendor.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VACAHCS598/VACAHCS598/VA25615R0561/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-15-R-0561 VA256-15-R-0561_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2020224&FileName=VA256-15-R-0561-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2020224&FileName=VA256-15-R-0561-000.docx

 

File Name: VA256-15-R-0561 sf330.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2020225&FileName=VA256-15-R-0561-001.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2020225&FileName=VA256-15-R-0561-001.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: G.V. Montgomery VAMC;1500 E. Woodrow Wilson Drive;Jackson, MS 39216

Zip Code: 39216
 

Record

SN03718167-W 20150503/150501235436-e0848231af401630cd7dec280ee68c50 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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