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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 06, 2015 FBO #4911
DOCUMENT

71 -- ADMIN WORKSTATIONS - Attachment

Notice Date

5/4/2015
 

Notice Type

Attachment
 

NAICS

337214 — Office Furniture (except Wood) Manufacturing
 

Contracting Office

Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;109 Bee Street;Charleston SC 29403-5799
 

ZIP Code

29403-5799
 

Solicitation Number

VA24715Q0634
 

Response Due

5/11/2015
 

Archive Date

6/10/2015
 

Point of Contact

DARIUS CRANE
 

E-Mail Address

Darius.Crane@va.gov
(darius.crane@va.gov)
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Solicitation Number: VA247-15-Q-0634 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA247-15-Q-0634 and is issued as a Request For Quotation (RFQ) (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-52, November 2, 2011. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This solicitation is issued as a Service Disabled Veteran Owned set aside and only qualified vendors may submit bids. The associated North American Industry Classification System (NAICS) code for this procurement is 337214, with a small business size standard of 500 employees. (v) This requirement consists of the following brand name or equal item(s): ITEM NO. DESCRIPTION QUANTITY UNIT OR STOCK NO. RDMOT60N 1 Modesty Panel, 60"w, Finish: Bronze 3 EA RDMOT72N 2 TEKNION, PANEL, 72", FINISH: BRONZE; 1 EA RLSA60 3 TEKNION, UNIVERSAL LIGHT ADAPTER, 3 EA 60", FINISH: BRONZE, ROARDC60 4 TEKNION, ACCESSORY RAIL, 60", 3 EA FINISH: BRONZE, RPSC52 5 TEKNION, COLUMN, FINISH: BRONZE, 6 EA RTU200 6 TEKNION, UNIVERSAL LIGHT, 3 EA PAX90 7 TEKNION, SORTER, FINISH: BRONZE, 3 EA PAX93 8 TEKNION, PAPER TRAY, FINISH: BRONZE, 3 EA PAX95 9 TEKNION, BINDER BIN, FINISH: BRONZE, 3 EA RYEF3760 10 TEKNION, 1" FRAMED ELEMENT,60", 3 EA RDRRM2460 11 TEKNION, DESK, 24" X 60", LAM: LW STORM WHITE, FINISH: BRONZE, 3 EA RDRRM2472 12 TEKNION, DESK, 24" X 72", LAM: LW STORM WHITE, FINISH: BRONZE, 1 EA ROCCC1660 13 TEKNION, OVERHEAD CABINET, 60", FINISH: BRONZE, 6 EA RBLF243628 14 TEKNION, LATERAL FILE, 24"D X 36"W X 28"H, FINISH: BRONZE, 1 EA RBNSPM1828661 12 15 TEKNION, MOBILE PEDESTAL, METAL, 18"D X 28"H X BBF, FINISH: BRONZE, 4 EA RDMOT60N 16 TEKNION, PANEL, 60"W, FINISH: BRONZE, 1 EA RDMOT66N 17 TEKNION, PANEL, 66"W, FINISH: 1 EA BRONZE, RLSA66 18 TEKNION, SHELF ADAPTER, 66"W, FINISH: BRONZE, 1 EA ROARDC66 19 TEKNION, ACCESSORY RAIL, 66"W, FINISH: BRONZE, 1 EA RPSC52 20 TEKNION, COLUMN, 52"H, FINISH: BRONZE, 2 EA RTU200 21 TEKNION, UNIVERAL LIGHT, 1 EA PAX90 22 TEKNION, SORTER, FINISH: BRONZE, 1 EA PAX93 23 TEKNION, PAPER TRAY, FINISH: BRONZE, 1 EA PAX95 24 TEKNION, BINDER BIN, FINISH: BRONZE, 1 EA RYEF3766 25 TEKNION, 1: FRAMED ELEMENT, 66"W, 1 EA RDRRM2460 26 TEKNION, DESK, 24" X 60", LAM: LW STORM WHITE, FINISH: BRONZE, 1 EA RDRRM3066 27 TEKNION, DESK, 30"D X 66"W, LAM: LW STORM WHITE, 1 EA RBLF183653 28 TEKNION, LATERAL FILE, 18"D X 36"W X 53"H, 1 EA ROCCC1666 29 TEKNION, OVERHEAD CABINET, 16"D X 66"W, FINISH: BRONZE, 2 EA RBNSPS1828121 12 30 TEKNION, PEDESTAL, METAL, 18"D X 28"H X FF, FINISH: BRONZE, 2 EA RBNSPS2228661 12 31 TEKNION, PEDESTAL, METAL, 22"D X 28"H X BB, FINISH: BRONZE, 1 EA WT66A24 32 TEKNION, PANEL, 66", FINISH: BRONZE 4 EA WT81S230 33 TEKNION, PANEL POWER, 2 EA WT81S236 34 TEKNION, PANEL POWER, 6 EA CT22L 35 TEKNION, CANTILEVER PART, 3 EA CT22R 36 TEKNION, CANTILEVER PART, 3 EA KBC 37 TEKNION, CORNER BRACKET, 2 EA KWSC243624 38 TEKNION, CURVED CORNER WORKSURFACE, LAM: LW STORM WHITE, FINISH: BRONZE, 1 EA PAX90 39 TEKNION, LETTER SORTER, 2 EA PAX93 40 TEKNION, PAPER TRAY, FINISH: BRONZE, ROOM A152 2 EA PAX95 41 TEKNION, BINDER BIN, FINISH: BRONZE 2 EA KMA36 42 TEKNION, ACCESSORY RAIL, FINISH: BRONZE 2 EA LLF20L2030D1A A 43 TEKNION, LATERAL FILE, 20"D X 30"W X METAL, FINISH: BRONZE, 1 EA LLF20L2036D1A A 44 TEKNION, LATERAL FILE, 20"D X 36"W, METAL, FINISH: BRONZE, 1 EA KCCN6690 45 TEKNION, CONNECTOR, 66" 4 EA KCCN8190 46 TEKNION, CONNECTOR, 81" 1 EA KDWNBBF2215 47 TEKNION, MOBILE PEDESTAL, 22"D, BBF, FINISH: BRONZE, 1 EA KSF11430 48 TEKNION, OVERHEAD CABINET, 4 EA KSF11436 49 TEKNION, OVERHEAD CABINET, FINISH: BRONZE 10 EA KTE66 50 TEKNION, PANEL END TRIM, FINISH: BRONZE 4 EA KT115 51 TEKNION, INT. PANEL END TRIM, FINISH: BRONZE, 4 EA KDNBBF2215 52 TEKNION, PEDESTAL, BBF, 22"D, FINISH: BRONZE, 2 EA KWS2436 53 TEKNION, WORKSURFACE, 24' X 36", LAM: LW STORM WHITE, FINISH: BRONZE 2 EA KWS2466 54 TEKNION, WORKSURFACE, 24" X 66", LAM: LW STORM WHITE, FINISH: BRONZE 2 EA TYRQ24 55 TEKNION, UTILITY LIGHT, 24", 7 EA RDMOT60N 56 TEKNION, MODESTY PANEL, 60"W, FINISH: BRONZE 5 EA RLSA60 57 TEKNION, SHELF ADAPTER 5 EA ROARDC60 58 TEKNION, ACCESSORY RAIL, FINISH: BRONZE, 5 EA RPSC52 59 TEKNION, COLUMN, 52"H, FINISH: BRONZE, 10 EA RTU200 60 TEKNION, UNIVERSAL LIGHT, 5 EA PAX90 61 TEKNION, SORTER, FINISH: BRONZE, 5 EA PAX93 62 TEKNION, PAPER TRAY, FINISH: BRONZE 5 EA PAX95 63 TEKNION, BINDER BIN, FINISH: BRONZE 5 EA RYEF3760 64 TEKNION, 1" FRAMED ELEMENT, FINISH: BRONZE, 5 EA RDRRM2460 65 TEKNION, DESK, 24" X 60", LAM: LW STORM WHITE, FINISH: BRONZE, 5 EA ROCCC1660 66 TEKNION, OVERHEAD CABINET, 16" X 60", FINISH: BRONZE, 10 EA RBNSPM1828661 12 67 TEKNION, MOBILE PEDESTAL, 18"D X 28"H BBF, FINISH: BRONZE, 5 EA N/A 68 INSTALLATION 1 EA Specific features: BRAND NAME OR EQUAL New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Quotes MUST be good for 60 calendar days after close of solicitation. *Manufacturer and model number not intended to limit competition, but to accurately and fully describe required features. (vi) The items for this solicitation are to be delivered to: 1.DELIVER TO: Ralph H. Johnson VA Medical Center 109 Bee Street, Rooms A145, A145.A, A152, C407. Charleston, SC 29401 STATEMENT OF WORK A.GENERAL INFORMATION 2.Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. The work includes various furniture selections and installation that will furnish clinical administrative areas at the VAMC located at 109 Bee Street, Charleston, SC 29401, Rooms A145, A145A, A152 & C407 due to an emergent need. All furniture and details of project is specified on attached document 'Specifications'. 3.Background: The existing furniture will be removed and disposed of by the installer, and the space will be made ready by the VAMC staff in preparation for the installers to install new workstations. There will be no computers connected at the time of delivery and installation. Installer is to deliver all furniture. 4.Period of Performance: The installation is to start within 20 working days (4 weeks) of award/review and agreement per all parties and be completed within 24 hours (1 day) from onset of installation. The contractor will provide the specified furniture with delivery and installation during normal business hours between 7:30AM through 4PM, or as agreed by the contractor and the government. Shall the contractor propose an earlier completion date, and the government accepts the contractor's proposal, the contractor's proposed completion shall prevail. The contractor's work shall not take place at the government site on Federal Holidays and weekends unless directed by the CO. 5.Type of Contract:FIRM FIXED PRICE CONTRACT 6.Delivery Location: Ralph H. Johnson VA Medical Center 109 Bee Street, Rooms A145, A145.A, A152, C407. Charleston, SC 29401 B.CONTRACT AWARD MEETING 1.The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the contractor that a kick off meeting is waived. GENERAL REQUIREMENTS 1.For each manufacturer's delivery, the contractor shall provide in writing a delivery and installation schedule. 2.All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. 3.Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 3 calendar days from the date of receipt. The receipt of the Government's comments. C.SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW. The contractor shall install all furniture per specification and assemble before delivery. The COR is to be present onsite for guidance to installers. If there is any discrepancy during this project the 'specification' takes precedence over plans. Task One: The contractor shall provide a detailed work plan and briefing for the VA project team, which presents the contractor's plan for completing the task order. The contractor's plan shall be responsive with this SOW and describe, in further detail, the approach to be used for each aspect of the task order as defined in the technical proposal. Deliverable One: A detailed work plan and scheduling. Task Two: Contractor shall provide in writing any plan and schedule regarding any unforeseen back order delivery Deliverable Two: Proposal to be approved in writing by CO. D.SCHEDULE FOR DELIVERABLES 1.The contractor shall complete the date in section A.3 for each deliverable specified. 2.Unless otherwise specified, the number of draft copies and the number of final copies shall be the same. 3.If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations. E.CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. F.GOVERNMENT RESPONSIBILITIES The government will provide access facility. The installer will deliver to the specific rooms per service elevators. G.CONTRACTOR EXPERIENCE REQUIREMENTS 1.The contractor/installation company shall provide the name of the team leader. The contractor must notify VHA in advance and we will approve or reject proposed contractor key personnel for the performance of this contract. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons. a.The contractor must inform the VHA COR and Project Manager/Task Manager when personnel are removed from the contract for any reason. b.If a key person becomes unavailable to complete the SR, proposed Substitutions of key personnel shall be made only if approved by the COR and Project Manager. H.CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: 1.The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. 2.The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. 3.Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. I.CONTRACTOR PERSONNEL SECURITY REQUIREMENTS 1.Position Sensitivity - Not applicable to this contract. a.The furniture will be installed during after work hours where there are no connected computers. The COR or other EMS personal of authority will present at all times. The facility in question will be totally empty of staff, files and computer equipment at time of installation of the furniture. 2.Contractor Responsibilities a.Contractor installers will be required to have a Background Investigation and to take the TMS Contract Rules of Behavior, Privacy & HIPAA & VA Privacy Information Security Awareness training courses. Contractor is to provide Certificates of completion documents for each employee, to be kept in VA files. Contractor may access to TMS, Log-on to the VA Talent Management System (VA TMS) from any computer with Internet access at www.tms.va.gov. For training resources and other information, visit the VA TMS communicate own website, TMS Resources, at www.valu.va.gov/Home/TMSResources. 3.Government Responsibilities a.The VA Office of Security and Law Enforcement will provide the necessary forms to the contractor, or to the contractor's employees, after receiving a list of names and addresses. b.Upon receipt, the VA Office of Security and Law Enforcement will review completed forms for accuracy, and forward the forms to the office of Personnel Management (OPM) to conduct background investigations. c.The VA Office of Security and Law Enforcement will notify the CO, and contractor, of adjudication results received from OMB. d.Upon being notified about a favorable determination, the CO may issue a notice to proceed to the contractor. 4.Procedures for Access: Access requirements to VA information systems by contractors and contractor personnel shall meet or exceed those requirements established for personnel as described in VHA directives. A written and signed request for user access by VHA management, or designee(s), constitutes management approval (sponsorship) to initiate a request for access to any sensitive automated information system. Access shall be granted to non-VA users only if the purpose for access meets criteria of the Privacy Act and VA Confidentiality Regulations and Transfer. a.Contractor's Team Leader shall be required to sign-in before starting work under this contract and abide by the VA Computer Access Security Agreement and Confidentiality Agreement. b.In the performance of official duties, the contractor's personnel may have regular access to printed and electronic files containing sensitive information, which must be protected under the provisions of the Privacy Act of 1974, HIPAA and other applicable Federal laws and regulations. The employee is responsible for (1) protecting that information from unauthorized release or from loss, alternation or unauthorized deletion, and (2) following applicable regulations and instructions regarding access to computerized files, release of access codes, etc. as set out in a computer access agreement which the employee signs. L.SCHEDULE OF DELIVERABLES Winning bidder shall provide a tentative delivery schedule within 3 working days of the project review. M.SALIENT CHARACTERSITICS To apply to all office-series items: A.Metal desking B.Metal bookcases C.Mobile pedestals D.Lateral files E.Tables "On quickship program "Modular, single structure desking system with 1' leveling range to be installed with ¾ modesty panel to allow for wires to pass through for wall outlets. "18 gauge column mounted overhead, up to units high, without need for modesty panel for structural support, due to heavy gauge metal "22 gauge metal cases welded to 18 gauge steel structure "Full extension pedestal drawers with following load bearing capacity "Pedestal box drawer: 20lbs ea "Pedestal file drawer: 50lbs ea "36' lateral file drawer: 12lbs ea "Magnetic attachment overhead light To apply to ergonomic keyboard trays item: "Platform: banana board "Slide-out mouse-forward platform "To accommodate right or left -hand moussing without any removable device "Removable jel palm support "Removable mouse tray jel palm support "Arm: pinnacle 2, 22" ball bearing slide track length "Low profile design to maximize knee clearance " Independent height and angle control "Tilt range of -15 degree to +10 degrees "Height range from flush to below work surface "360 degree swivel for easy positioning and out of the way storage under work top "Exceed LEED requirements mr-4.2 (20% recycle content), 2 points Keyboard corner diagonal kbc series: "Converts 90 degree and curved corners to usable work area "Adjusts to fit 1" to 2.5" thick worksurfaces "Dimensions: 12" w x 1 ¾"h --END-- (vii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (viii) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. Submitted offers shall not exceed 15 single-sided pages and any pages beyond this amount will be removed and not evaluated. To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: 1.Documentation that confirms at least 3 years of satisfactory and relevant experience/past-performance providing the same type of required items and installation services. 2.Documentation that confirms the company/employees are manufacturer authorized resellers/distributors and installers of the quoted items. 3.If you are quoting/offering "or equal" items, the offeror must submit manufacturer product literature that confirms the item(s) meets all the salient characteristics for the specified items. The salient characteristics for the specified item(s) are contained in the applicable manufacturer's literature. 4.If you are quoting/offering "or equal" items, the offeror must clearly identify the exact make, model, manufacturer and item description for each line item to be considered. Quotes/offerors that do not provide an adequate description of how the "equal" product meets the salient characteristics will not be considered for award. This is not applicable to offerors that are quoting "EXACT MATCH" items. 5.Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM) located at https:// www.sam.gov (ix) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 with the faxed and written quote, a copy of the provision may be attained from http://www.arnet.gov/far; if not provided, the offer may not be considered for award. (x) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. (xi) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44 (xii) n/a (xii) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xiv) n/a (xv) QUESTIONS: All questions regarding this solicitation need to be electronically submitted no later than May 6, 2015, 3:00 PM EST to Darius Crane, NCO 7 Contract Specialist e-mail darius.crane@va.gov. The solicitation number must be identified on all submitted questions. No questions received after this date will be answered. (xvi) Site Visit: N/A (xviii) QUOTES/OFFERS ARE DUE May 11, 2015 at 8:00 AM EST. Only electronic offers will be accepted; submit quotation to - Darius Crane, NCO 7 Contract Specialist e-mail darius.crane@va.gov. Please place "ATTENTION: ADMIN WORKSTATIONS VA247-15-Q-0634" in the subject line of your email. All offers must include the solicitation number. Quotes/offers received after this date may not be considered for award. (xvii) Contact information Contracting Office Address: Network Contracting Office 7-SAO EAST Department of Veterans Affairs 325 Folly Road, Ste 300 Charleston, SC 29412 Primary Point of Contact: Darius Crane, Contract Specialist darius.crane@va.gov Phone: (843) 577-5011 Ext: 5451 Fax: 843-789-6406 A145 NURSE STATIONS A145.A A152
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ChaVAMC/VAMCCO80220/VA24715Q0634/listing.html)
 

Document(s)

Attachment
 

File Name: VA247-15-Q-0634 VA247-15-Q-0634.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2024714&FileName=VA247-15-Q-0634-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2024714&FileName=VA247-15-Q-0634-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: RALPH H. JOHNSON VA MEDICAL CENTER;109 BEE STREET;CHARLESTON, SC

Zip Code: 29401-5779
 

Record

SN03718888-W 20150506/150504234553-f7b6f79c2c859657cccdfa384007a1cf (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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