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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 06, 2015 FBO #4911
DOCUMENT

70 -- Enterprise Contract for Fingerprinting Devices - Attachment

Notice Date

5/4/2015
 

Notice Type

Attachment
 

NAICS

334111 — Electronic Computer Manufacturing
 

Contracting Office

Department of Veterans Affairs;Technology Acquisition Center;23 Christopher Way;Eatontown NJ 07724
 

ZIP Code

07724
 

Solicitation Number

VA11815N0061
 

Response Due

5/15/2015
 

Archive Date

6/14/2015
 

Point of Contact

JaeSun Riley
 

E-Mail Address

.riley@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

PRODUCT DESCRIPTION DEPARTMENT OF VETERANS AFFAIRS Office of Information & Technology Enterprise Contract for Fingerprint Devices Date: 04/28/2015 TAC-15-21466 Product Description Version Number: 1.0 ? 1.BACKGROUND: As a response to the August 27, 2004 President Bush signed Homeland Security Presidential Directive-12 (HSPD-12), the Department of Veterans Affairs (VA) established the VA Personal Identity Verification (PIV) Program and began issuing PIV cards at the VA Central Office (VACO) in October 2006. The HSPD-12 Presidential Directive requires executive branch agencies to adhere to common technical standards and business processes to improve the security posture within individual agencies and departments while increasing the protection of identity information more broadly across the Federal Government. In March 2009, the Department of Veterans Affairs (VA) designated the Office of Operations, Security, and Preparedness (OSP) as the overall VA Business Sponsor to provide policy, guidance, and oversight for the HSPD-12 Program. VA then established a Program Management Office (PMO) in October 2009. Growth in the number of facilities supporting veteran activities and the expanding number of personnel supporting the agency's business operations has led to the requirement for enterprise-wide vehicle to acquire additional fingerprint scanning assets to expedite personnel related efforts. 2.REQUIREMENTS: The following items and their required functionality/performance are specified below: 1.Fingerprint Device (Brand Name or Equal) Salient characteristics are as follows: 1)Must be Fingerprint live scan capture system that is FBI Appendix F-certified and FIPS 201 compliant for capturing Type-4 prints which consist of 10 Rolled Impressions; 1 Plain Left and Right Simultaneous Four Finger Impressions; 1 Plain Left and right Thumb Impression. A full set of fingerprints used to perform law enforcement checks for VA background investigation through Office of Personnel Management (OPM). 2)The fingerprint live scan capture system must be able to connect and transmit the electronic fingerprint files to the OPM Fingerprint Transmission System. 3)With Membrane at 500ppi or better 4)Bundled system laptop workstation, for FIREWIRE, IEEE1394 10 Print LIVESCAN. EPEAT, Energy Star, FEMP, Section 508 compliant 5)USB 2.0/3.0 6)Windows 7, 8 compatible 7)Operational Software 8)Integrated Automated Fingerprint Information System (IAFIS) website listed, 9)Hardware and Software Licenses 10)12 month manufacturer's warranty -parts and labor. Will commence from day of installation for one year. 11) Onsite installation to include successful testing with OPM. 12) 1 day onsite training for each device. 13) Optional Post Warranty Support (will be ordered at the delivery order level). Price separately by each year. a.Annual Hardware Maintenance - cover hardware In the event of component failure, unserviceable components must be replaced and operational within 2 business days. Price per year, up to 5 years. b. Annual Software Maintenance - The annual software maintenance shall include, at a minimum, updating devices with operating system patches and other necessary software upgrades. Software license fees, if any. Security patches shall be installed within three business days of vendor issuance and testing validation. Price per year, up to 5 years. 14) Optional Shipping Case that will hold one entire system. Table 1.1 The following table contains the Crossmatch brand name product that would meet the above salient characteristics. For RFI purposes, if the vendors should respond with an "or equal" product, they must demonstrate that it meets the above salient characteristics. DescriptionBrand NameManf Part Number SHIPPING ASSEMBLY, GUARDIAN, WITH SILICONE PAD KIT, WITH ROLLS, US POWER CABLECrossmatch920183-002US CMT ADVANTAGE MAINT, YR 1, HW, CMT DEVICE ONLY, CONUS930157 CMT ADVANTAGE MAINT, SUBSEQUENT YR, 12 MONTHS HW, CMT DEVICE ONLY, CONUS930157-12 BUNDLED SYSTEM LAPTOP WORKSTATION, FOR FIREWIRE, IEEE1394 10 PRINT LIVESCAN SOFTWARE, SUBMISSION, OPM, SEAT LICENSE850181-119 SOFTWARE, LSMS CONFIGURATION, OFFICE OF PERSONNEL MANAGEMENT - OPM850391-019 CMT ADVANTAGE MAINT, YR 1, STANDARD CMT SW950076 CMT ADVANTAGE MAINT, SUBSEQUENT YR, 12 MONTHS, STANDARD CMT SW IMPLEMENTATION, LSMS, FIRST DAY ON-SITE930100-01 2. Anticipated quantities for RFI purposes are 300 - 500 over the life of the contract. 3.0 PERFORMANCE DETAILSThis is a single award IDIQ Contract from which Firm Fixed Priced DOs shall be competed and issued, unless an exception to fair opportunity is otherwise justified. DOs may be issued by any VA Contracting Officer. 3.1. PERFORMANCE PERIOD The Period of Performance (PoP), also known as ordering period, shall be for 36-months. However, because performance of each DO awarded prior to ordering period expiration may require delivery of products outside of the contract PoP, or continued warranty services, performance may be required beyond the PoP ordering period. 3. 2 PLACE OF PERFORMANCE The products will be delivered and installed at VA locations throughout the fifty (50) states; San Juan, Puerto Rico; and/or Manila, Philippines. Incidental services, such as warranty services, required under any resulting DO(s) may be performed at any VA facility throughout these locations. A listing of specific VA locations, for informational purposes, only, may be found at http://www1.va.gov/directory/guide/home.asp?isFlash=1. 3.3 TRAVEL The Government anticipates that travel will be required for performance of Installation and Warranty services where indicated in the individual DO, and shall be captured in the Offeror's Firm Fixed Price for Warranty services. POP/Delivery locations will be specified in the individual DOs 4.0 REPORTING REQUIREMENTS The Contractor shall provide the COR with Monthly Progress Reports in electronic form in Microsoft Office formats. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding month. The Monthly Progress Reports shall cover all DOs issued and completed during the reporting period and delivery orders planned, to the extent known, for the subsequent reporting period. The report shall track the cumulative contract ceiling. The Monthly Progress Reports shall also provide a summary report for all delivery orders placed to include: 1.Electronic Contract Management System (eCMS) Contract/ Order Number 2.Date of Award 3.CO Name, Telephone Number, Location 4.COR Name, Telephone Number, Location 5.Integrated Funds Distribution Control Point Activity Accounting & Procurement (IFCAP) Purchase Order Number 6.Total Dollars Obligated 7.VA Delivery Site Code (if applicable) 8.VA Delivery Site Mailing Address 9.Equipment Model Listing and Quantities by Delivery Date 10.Equipment Status up to and including delivery confirmation 11.Warranty Information - to include POP 12.Toll Free Telephone number and Website described in Section 5.3 The Monthly Progress Report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including its plan and timeframe for resolving the issue. It is expected that the Contractor will keep in timely communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues. The Contractor shall deliver documentation in electronic format, unless otherwise directed in Section B of the solicitation/contract. Acceptable electronic media include: MS Word 2000/2003/2007/2010, MS Excel 2000/2003/2007/2010, MS PowerPoint 2000/2003/2007/2010, MS Project 2000/2003/2007/2010, MS Access 2000/2003/2007/2010, MS Visio 2000/2002/2003/2007/2010, AutoCAD 2002/2004/2007/2010, and Adobe Postscript Data Format (PDF). 5.0 Delivery Information The Contractor shall maintain an electronic list of all delivered equipment by serial number, noting delivery location, Order number, and POC that signs for the equipment. Delivery location shall include the following: a. Region number b. VISN number c. Station number d. Street address, city and state The electronic list shall be provided in a file with one serial number per line in a standard format such as excel, or quote and comma delimited format. The Contractor shall provide the list via electronic mail after receipt of the equipment by the site. The list shall be sent to the site POC and additional VA staff identified at the time the order is placed. 5.1 Delivery Coordination The Contractors shall coordinate deliveries with Site POCs before shipment to ensure sites have adequate storage space. Prior to shipping, the Contractor (prime) shall notify the Delivery Date Coordinator and the respective Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. VA Project Manager, Implementation Manager, and COR shall be copied on all email communication to sites. Contractor cannot make any changes to the delivery quantities or schedule at the request of Site POC other than the ability of the site to ask that their shipments be broken up into no more than three partial deliveries. 5.2 Shipping and Packing Information All shipments, either single or multiple container deliveries, will bear the VA Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA order number will indicate total number of containers for the complete shipment (ex. "Package 1 of 2"), clearly readable on manifests and external shipping labels. Packing Slips/Labels and Lists shall include the following: IFCAP PO # 116-E00000 (replace E00000 with the correct IFCAP purchase order) Total number of Containers: Package ___ of ___. (i.e., Package 1 of 3) The unit price shall include the removal of all packing materials to include pallets and shipping containers. 6. REMOVABLE MEDIA For items that include a hard drive or removable media, if there is a need to remove the equipment or components for any reason during the warranty period, the hard drive(s) or removable media shall be removed by the Contractor and delivered to VA site POC for destruction or retention.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/3879b2b0ed48219d66d6ddc6ec556832)
 

Document(s)

Attachment
 

File Name: VA118-15-N-0061 VA118-15-N-0061.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2023501&FileName=VA118-15-N-0061-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2023501&FileName=VA118-15-N-0061-000.docx

 

File Name: VA118-15-N-0061 DRAFT PD - Fingerprint Devices 02.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2023502&FileName=VA118-15-N-0061-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2023502&FileName=VA118-15-N-0061-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03719461-W 20150506/150504235125-3879b2b0ed48219d66d6ddc6ec556832 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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