SOLICITATION NOTICE
S -- Hoods and Ducts Cleaning Services for Kunsan Air Base Korea.
- Notice Date
- 5/5/2015
- Notice Type
- Presolicitation
- NAICS
- 562991
— Septic Tank and Related Services
- Contracting Office
- 411th CSB (PARC Korea), Unit #15289, APO, AP 96205-5289
- ZIP Code
- 96205-5289
- Solicitation Number
- HOODNDUCTKUNSANAB
- Response Due
- 5/15/2015
- Archive Date
- 7/4/2015
- Point of Contact
- Han, Chin Ok, 822-7914-6560
- E-Mail Address
-
411th CSB (PARC Korea)
(chinok.han.ln@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- Performance Work Statement (PWS) Hoods and Ducts Cleaning for Kunsan Air Base l. GENERAL: 1.1. SCOPE OF WORK: The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, expendable materials, and other items and services necessary to clean kitchen hoods and ducts as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The contractor shall be responsible to perform the requirements and services of this PWS to the levels and standards in strict accordance with all of the terms and conditions of this contract hereinafter specified and ROK Government Laws and Regulations. The estimated quantities of work are outlined in Technical Exhibit's (T.E.'s), Workload Estimates. 1.2. CONTRACTOR'S QUALIFICATION AND PERSONNEL: 1.2.1. Qualification of Contractor: The Contractor shall be licensed and registered by the City of Kunsan to remove, transport, dispose of all Hoods and Ducts waste and other waste under this contract. The Contractor shall, throughout the contract period, obtain and maintain all required licenses by the ROK Authorities to do the work specified hereinafter. The Contractor shall notify the Government immediately of any changes relating to the status of the license. 1.2.2. Past Performance: The contractor shall have a minimum of two (2) years experience in cleaning kitchen hood and ducts. 1.2.3. CONTRACT MANAGER: The contractor shall designate the Contract Manager (CM), and alternate, who shall act for the contractor while the CM is absent, and in writing to the Contracting Officer (KO), through the Contracting Officer's Representative (COR), prior to the pre-performance conference. 1.2.3.1. The CM and alternate shall be capable of reading, writing, conversing and comprehending English. The CM and alternate shall also fully understand the requirements of the work to be performed under this contract. The CM or alternate shall be on site at all times while work is being performed to coordinate work schedules and supervise the performance of work being performed under this contract. 1.2.3.2. The CM or alternate shall report to the COR each workday between the hours of 0800 to 0830. During this time the CM or alternate and COR shall discuss the daily requirements of the contractor's work schedule. The CM or alternate shall perform no services under this contract prior to reporting to the COR. The CM shall report any problems that are encountered in any work location. The CM shall receive any pertinent information as to any activities that may affect the performance of work under this contract. 1.2.4. CONTRACTOR EMPLOYEES: The contractor shall employ only personnel who can understand the performance requirements of this contract and who are physically capable of performing these requirements. 1.2.4.1. The contractor's personnel shall present a neat appearance and be easily recognized. This shall be accomplished by wearing appropriate badges that contain the company name and the employee's name. Such badges shall be furnished and controlled by the contractor. The contractor shall require each employee to display an approved identification badge at all times during performance of work under this contract. The CM shall submit a sample badge to the COR for approval prior to use. 1.2.4.2. The contractor shall provide the COR with a complete list of all employees, by name and ROK ID number, who shall be performing the requirements of this contract. This list shall be provided to the COR before the contractor performs any contract requirements. When changes of personnel occur, the contractor shall provide updates as required. 1.2.4.3. The contractor shall exercise full control over all of his employees at all times. The contractor shall ensure that all contractor employees shall perform this contract's work in accordance with and pursuant to instructions from their own management and supervision, and shall not accept from any Government personnel additional tasking or changes in tasking. 1.2.4.4. The contractor's employees shall report any special request for services to the CM who shall immediately report these requests to the COR. The CM shall provide the COR with the facility number, the name of the individual and the nature of the special request. 1.2.4.5. The contractor shall not employ any person for work on this contract if such employee is identified to the CM by the KO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population. The CM shall ensure all employees have adequate knowledge of the proper procedures for using chemicals, tools, and equipment necessary to complete assigned tasks. 1.2.4.6. The contractor shall ensure employees have current and valid driver's licenses before allowing the employees to operate contractor-owned vehicles on Kunsan Air Base. 1.2.4.7. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the appropriate ethics regulations. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106. 1.2.4.8. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform however, their absence at any time shall not constitute an excuse for nonperformance under this contract. 1.2.4.9. SECURITY REQUIREMENTS: The contractor and his employees shall comply with all security requirements imposed by the local installation commander at all times while performing the requirements of this contract on this military installation. 1.2.5.1. BASE PASSES: The contractor shall obtain all base passes and vehicle permits required for entry onto this installation. The contractor shall obtain the necessary base passes and vehicle permits prior to performing any portion of this contract work. The temporary base pass takes at least two (2) weeks to process and is issued for only three (3) months. The permanent base pass requires two (2) months to process. The COR will not be responsible for providing escorts for the contractor's employees. 1.2.5.1.1. Individual base passes for the contractor's employees shall be issued for the work hours of 0700 to 0030, Monday through Friday Only with COR written approval will individual base pass, for the CM, alternate CM, or the contractor's employees be issued for weekend work during the term of this contract. The COR will be responsible to provide the contractor with the necessary escorts for any emergency night time or weekend work. 1.2.5.2. ESCORT PRIVILEGES: Contractor employees who are issued individual base passes shall not be authorized escort privileges. Escort privileges shall be authorized for the CM or alternate with a limit of three (3) persons per base pass. The contractor shall ensure that the escorting employee has full control over all escorted individuals at all times. Any individual found on this installation unescorted shall be removed from the installation and the escorting employee's escorting privileges shall be withdrawn. Any individual removed from this installation for an escort violation shall not be authorized further access to this installation. 1.2.5.3. VEHICLE PASSES: The contractor shall ensure that all contractor vehicles used in the performance of work under this contract are registered, operated, and maintained in accordance with applicable paragraphs of USFK Regulation 190-1 when such motor vehicles are operated on a U.S. Government installation. All contractor personnel operating a motor vehicle on this installation shall be aware of current driving policies and abide by these policies. Any contractor traffic violations may result in the denial of further driving privileges on this installation by the offending contractor employee. 1.2.5.4. MILITARY RESTRICTED AREAS: In the event that services to be performed entail continuing access to restricted areas, all contractor personnel requiring such access shall be required to have a background investigation, DD Form 254. The contractor shall submit to the COR or KO, fourteen (14) days prior to the contract start date, a list of employees that will require a background investigation in accordance with this provision. 1.3. QUALITY CONTROL: 1.3.1. The contractor shall establish, implement, and maintain a complete Quality Control Plan (QCP) to ensure the requirements of this contract are provided as specified. The contractor shall submit the QCP to the KO not less than ten (10) working days prior to performing the work and revisions shall be submitted one (1) week prior to implementation. The contractor shall not perform any portion of this contract without an accepted QCP. The QCP shall be written in English. 1.3.2. The CM shall ensure that contractor personnel are trained in proper and specific work methods and procedures required to perform the requirements of this SOW. The CM or alternate shall direct, schedule, and coordinate all septic kitchen hood and duct cleaning and emergency services requirements to completely accomplish the work as required by the contract and as specified in Sections C-5 of this SOW. 1.3.2.1. The CM or alternate shall provide direct, continuous inspections and supervision of the work for not less than the eight (8) hour period of time within which the greatest amount of cleaning services are performed in any one (1) twenty-four (24) hour period of time. 1.3.3. Services that are incomplete, defective or not accomplished as scheduled will be reported to the contractor by the COR for immediate corrective action. The contractor shall correct all deficiencies no later than twenty-four (24) hours after receiving notification from the COR. 1.3.3.1. Failure to satisfactorily complete, or timely correct deficiencies in any scheduled services shall be subject to application of FAR clause 52.249-8 Default - Fixed Price Supply and Service Contracts. 1.3.3. THE QUALITY CONTROL PLAN SHALL INCLUDE: 1.3.3.1. A description of the inspection system to cover all services listed on the performance requirements summary (PRS). The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, submission of monthly QC schedule, the title and organizational placement of the inspectors, and procedures for contacting the inspector(s). Additionally, control procedures for any government provided keys or lock combinations shall be included. 1.3.3.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed. 1.3.3.3. A description of the records to be kept to document inspections and corrective or preventive actions taken. 1.3.3.4. Include a customer complaint feedback system for correction of complaints. All Customer Complaint Records shall be answered, all necessary corrective actions taken, and the completed answers returned to the COR within one workday. 1.3.4. The records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. 1.3.5. The Quality Control Plan shall be used by the contractor to collect data, evaluate and document performance against standards associated with each specific requirement. Performance is measured by assessing the required workload quantity in terms of quality and timeliness. The contractor shall use the format below to measure each line item in the PRS table. See Example Below. ObjectivePerformance StandardPerformance ThresholdMonitoring MethodRemedy PRS#1 Monthly Hood and Duct Cleaning PWS para 5.5 All hoods, devices, fans, ducts and other appurtenances shall be cleaned to bare metal. Exception : waved/curved/ inaccessible/disassemble area or parts. unstable/unsafe working situation due to narrow space.95%Visual surveillance by the COR before/during/after contractor's performance and Validated Customer Complaints received by the CORRe-performance within mutually acceptable time frame to the COR, Customers PRS#2 Quality Control Plan PWS1.3The contractor shall provide a copy of QCP within 30 days after contract award to the KO and COR.0% defect100% InspectionContract Discrepancy Report to the KO more than 10 days delay 1.4 QUALITY ASSURANCE: 1.4.l. The Government will evaluate the contractor's performance under this contract using the Inspection of Services Clause. The Government will record all surveillance observations. When an observation indicates defective performance by the contractor, the COR will request the contractor's representative to initial the Government's observation report. l.4.2. PERFORMANCE EVALUATION MEETINGS: The CM may be required to meet at least weekly with the COR and/or KO during the first month of this contract. Meetings will be as often as necessary thereafter as determined by the KO. However, if the contractor requests, a meeting will be held whenever a Contract Discrepancy Report (CDR) is issued to the contractor. The written minutes of these meetings shall be signed by the KO, CM, and COR. Should the contractor not concur with these minutes, the contractor shall so state any areas of nonoccurrence, in writing, to the KO within five (5) calendar days after receipt of these signed minutes. 1.5. PHYSICAL SECURITY: The contractor shall safeguard all government property provided for contractor use. At the end of each work period, the contractor shall secure all government facilities, equipment and materials. Contractor shall immediately notify Security Police if a facility is found unsecured. 1.6. HOURS OF OPERATION: 1.6.1. WORKING HOURS: The contractor shall perform normal cleaning operations between the hours of 0700 - 0030. The contractor shall not perform cleaning operations outside of these hours without prior approval of the COR as outlined in Section 1.6.2. These normal work hours do not apply to request for emergency services. 1.6.2. EMERGENCY SERVICES: The contractor shall perform normal cleaning services on Saturdays, Sundays, or holidays only upon receiving written approval from the COR. The contractor shall submit a request, in writing, to the COR, not less than three (3) calendar days in advance, stating the reasons for this request. The COR shall evaluate the contractor's request and inform the contractor within two (2) calendar days if approval is granted. 1.6.3. RECOGNIZED HOLIDAYS: The contractor is not expected to perform normal cleaning services on the holidays listed below. The contractor shall be notified in accordance with Section C-5, for requests for emergency cleaning or unscheduled/unlisted cleanings. The contractor shall not receive any compensation from the Government for work performed on a Saturday, Sunday, or holiday, unless the Contracting Officer issued a prior written request for that work. U.S. federal holidays New Year's Day - 1 January Martin Luther King Day - 3rd Monday in January Washington's Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran's Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December K.N. holidays New Year's Day - 1, 2 January Lunar New Year - 3 days Independence Movement Day - 1st March Labor Day - 1st May Children's Day - 5th May Buddha's Birthday - 12th May Memorial Day - 6th June Liberation Day - 15th August Chu Sok - 3 days National Foundation Day - 3rd Oct Christmas - 25th December 1.7. CONSERVATION OF UTILITIES: 1.7.1. The contractor shall instruct all employees in utility conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which shall include: turn off lights when not in use, and turn off water faucets or valves when not in use. 1.7.2. All reasonable quantities of water and electricity shall be furnished at no charge to the contractor for, work performed on this installation. The contractor shall coordinate with the COR for the locations of water and electrical supply points. The contractor shall make and remove temporary connections at the contractor's own expense, regardless of distance or accessibility of existing service. The contractor shall ensure that all connections are made and removed by experienced craftsmen and shall coordinate all such activities with the COR. The contractor shall pay for costs for repair of utility systems damaged by the contractor. Utilities required for work performed at off-base locations shall be obtained at the expense of the contractor. 1.8. SAFETY 1.8.1. The contractor shall comply with the general safety requirements of AFVA 91-209, with applicable attachments, figures, and tables in all activities pertaining to work performed under this contract. 1.8.2. FIRE PROTECTION: The contractor shall comply with the provisions of the Base Fire Protection Program, 8th FWI 32-2001(JUL 08). The contractor shall provide suitable fire extinguishers as necessary in the performance of work performed under this contract. 1.8.3. The contractor shall ensure that all work performed under this contract is accomplished in a safe and proper manner. 1.8.3.1. The contractor shall ensure that all contractor equipment is equipped with proper safety and noise limiting devices and in a safe operating condition at all times. All contractor equipment shall be subject to safety inspections and/or a functional check at any time by the COR. 1.8.3.2. The contractor shall instruct all contractor employees on accident prevention and safety, placing special emphasis on the safe operation of equipment and proper working conditions. The contractor shall train all employees on appropriate safety measures obligation to obey all existing installation safety regulations. 1.8.3.3. The contractor shall hold weekly safety briefings that apply to the requirements of this contract. The contractor shall maintain a record of these safety briefings and make this record available to the Government at any time throughout the term of this contract. 1.9. ENVIRONMENTAL CONTROLS: 1.9.1. COMPLIANCE WITH LAWS AND REGULATIONS: The contractor shall be knowledgeable of and comply with all applicable Korean and U.S. Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of this contract, the contractor shall comply with such law/regulation as changed. If there is an increase or decrease in cost as a result of the change, the contractor shall immediately inform the Contracting Officer for possible modification of the contract. 1.9.2. NOTIFICATION OF ENVIRONMENTAL SPILLS: If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the COR. The contractor shall be liable for the spill or release of such substances. 1.9.3. MATERIAL STORAGE AND USE: The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials. 1.9.4. The contractor shall advise employees of all Environmental and Hazardous Materials Handling and shall maintain Material Safety Data Sheets (MSDS) on all materials that are required by State and Federal Laws and/or Regulations. (Reference AFI 91-302 and OSHA requirements). 1.10. RECORDS: The contractor shall create, maintain, and dispose of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in section C-7, Applicable Publications and Forms. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five (5) working days of receipt of the request. 1.11. WORK SCHEDULES: 1.11.1. The contractor shall provide the COR with a monthly work schedule no later than the twentieth (20th) day of the month prior to the scheduled services. This schedule shall describe what type of service is being performed; kitchen hood and duct cleaning, the facility number, the desired day of service, and morning or afternoon (A.M. or P.M.) cleaning. 1.11.1.1. The COR will approve or disapprove the contractor's requested work schedule no later than the last duty day of each month and return the schedule to the contractor. If there is a conflict in the contractor's proposed or approved work schedule, the COR shall immediately notify the contractor and reschedule this service. In the event the contractor cannot meet this schedule, the COR shall be notified of he change(s). 1.11.1.2 Summit to COR Work Completion Report within 48 hours of work load completion, format by contractor, with signatures of Facility Managers for each completed work location. 1.12. INCLEMENT WEATHER: 1.12.1. The contractor shall provide scheduled services during periods of inclement weather unless directed not to perform the services by the K.O. In the case of severe inclement weather, heavy rains, winds, etc., the contractor shall be authorized to alter regularly scheduled services with approval from the KO. The contractor shall immediately notify and coordinate any schedule changes with the KO prior to actually changing the approved schedule. 1.12.2. The contractor shall make up all missed services within 48 hours after the severe inclement weather has ended. The contractor shall submit a revised work schedule to the COR for approval. Rescheduling scheduled services shall not be a basis for a claim by the contractor for additional compensation or permission to neglect other regularly scheduled services. 1.13. DAMAGE TO GOVERNMENT FURNISHINGS OR EQUIPMENT: 1.13.1. If, during contract performance, the contractor soils or damages Government furnishings or equipment, or the personal possessions of any Government employees, the contractor shall clean, repair, ore replace such property, or restore it to a condition no less than the existing immediately prior to damage. The contractor shall perform these remedial actions at no cost to the Government. A contractor's employee's intentional misuse or abuse of such property shall be grounds for the Government to terminate the contractor for default Solicitation No.: W91QVN-15-T-0073
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- Place of Performance
- Address: 411th CSB (PARC Korea) Unit #15289, APO AP
- Zip Code: 96205-5289
- Zip Code: 96205-5289
- Record
- SN03719806-W 20150507/150505234641-44d696d5f3e8ad70191e239d5aa2898f (fbodaily.com)
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