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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 07, 2015 FBO #4912
DOCUMENT

71 -- 497-15-3-5457-0095--VISN 21_ HumanScale Quickstand - Attachment

Notice Date

5/5/2015
 

Notice Type

Attachment
 

NAICS

337214 — Office Furniture (except Wood) Manufacturing
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Northern California HealthCare System;5342 Dudley Blvd. Bldg 98 (NCO 21);McClellan CA 95652-1012
 

ZIP Code

95652-1012
 

Solicitation Number

VA26115Q0596
 

Response Due

5/25/2015
 

Archive Date

6/24/2015
 

Point of Contact

Orville Landicho
 

Small Business Set-Aside

N/A
 

Description

THIS IS A SOURCES SOUGHT NOTICE (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued for the purpose of collecting information about the availability of equal products from different sources for the desired equipment listed in the "Price/Cost Schedule" that meets the corresponding salient characteristics and statement of work. (e) Contractors that feel they have an equal product are encouraged to provide a quote in response to this notice and/or email full information to Orville Landicho at Orville. Landicho@va.gov. "Contractors shall identify the NAICS code for the product being offered as well as their size status. "Contractors shall complete the "Price/Cost Schedule" for the purpose of market research. "Contractors shall furnish supporting documentation which demonstrates that the proposed "equal" products meet or exceed the salient characteristics. "Contractor shall install and retrofit (47) sit/stand work stations. "Period of Performance shall not exceed 60 days "Please respond no later than COB Monday May 25, 2015. ? A.1 Brand Name or Equal Salient Characteristic Brand Name Item: Humanscale QuickStand 1)Essential/significant physical, functional, or performance characteristics. The QuickStand height-adjustable workstation raises the bar for ease of use and stability among sit/stand products. QuickStand seamlessly transforms any fixed-height desk into an active one, promoting collaboration and well-being in the workplace. With weightless operation and a plug-and-play cable management system, QuickStand neatly attaches to the back of any work surface, placing the screen and keyboard in an ergonomically correct position for the user. a)Compatibility - NO b)Dimensions yes c)Weight- N/A d)Industry Standard - N/A e)Purpose - to allow for Sit/Stand Work f)Governing Body or Organization - Not Required. 2)Complete generic identification - ModuleDescription (Specification)Qty Humanscale QuickStand "Cable harness pre-installed for easy plug in and go "Fully integrated cable management "Two USB outlets for keyboard/mouse "18" (460 mm) platform height adjustment "5" (127 mm) single/dual monitor display adjustment "Work surface clamp has 6" (150 mm) of horizontal adjustment for a 24" (600 mm) up to 36" (900 mm) deep surface "Work surface clamp attaches to the back edge of a ½" (13 mm) up to 2 ¾" (70 mm) thick surface47 3)Applicable model/make/catalog number - Custom 4)Manufacturer name - Quick Stand A.2 Statement of Work Statement of Work: 497-15-3-5457-0095 4/3/15 VISN 21 Ergonomic Retrofit Upgrade Project locations Locations 1.Mare Island Office located at 201 Walnut Ave Mare Island, Vallejo California = 28 Work Stations Retrofit Upgrades 2.Reno Office located at 5370 Kietzke Lane, Suite 203 Reno Nevada = 5 Work Stations Retrofit Upgrades 3.McClellan Park Office located at 5342 Dudley Blvd McClellan Park California = 4 Work Station retrofit Upgrade 4.SFVISN Office 901 Market Street San Francisco California = 2 Work Stations Retrofit Upgrades 5.3801 Miranda Ave Palo Alto California = 3 Work Station Retrofit Upgrades 6.150 Muir Road Martinez California = 2 Work Station Retrofit Upgrades 7.SFVAMC is located at 4150 Clement Street San Francisco CA = 1 workstation retrofit upgrade 8.4951 Arroyo Road Livermore California = 1 Workstation retrofit Upgrade 9.10535 Hospital Way Mather California = 1 Workstation retrofit Objective: To provide, install and retrofit (47) sit/stand work stations retrofit kits on existing furniture to provide upgraded ergonomics that allow employees to sit/stand work. The vendor shall retrofit existing furniture with desk mounted sit/stand workstations which provide excellent ergonomics, and accommodate two monitors. The installation will be scheduled upon receipt of the product by the vendor. Furnish and install, receive, Warehouse, Assemble and Install furniture upgrades. The areas may be occupied. The buildings do not have access to a loading dock. They have no staging or storage area. The parking lot will accommodate a large truck with prior notification. VA POC: VISN Lead Engineer, Allan J Federman, 707 718 3074, allan.federman@va.gov Tasks/Requirements 1.1Vendor shall be familiar with the VA offices listed above, regulations, loading dock locations and hours of operations for the facility. 1.2Vendor must provide proof of insurance. 1.3The vendor must contact the VA POC and arrange a site visits before the product goes into production or is ordered for delivery. The product must not be put in to production without clearance from the VA POC. This provision will help prevent the need for prolonged storage of product due to renovation or construction delays where applicable. 1.4The bidding vendor must send a representative to field verify all the measurements of the space and to receive the installation at the installation site. The Vendor will note electrical and communication ports and ensures they will not be blocked by furniture. This visit will be conducted prior to going into production. 1.5The vendor must field verify every location to ensure the retrofitted desk mounted sit/stand workstation will fit and function properly. 1.6Vendor Storage Facility must meet all building requirements including but not limited to sprinklers, secure, safe, environmental controls so as not to void furniture warranties. Vendor must notify VA of specific location of any and all government owned furniture stored in their facility. 1.7Vendor shall have manufacturer trained personnel assemble and install furniture in this government order. 1.8Vendor shall provide a Project Manager from the bidding company, installer and service technician when servicing the SFVAMC during the installation. 1.9The vendor will provide a drawing based on the field verification visit and the product list to the VA POC and the install team. A project manager from the bidding vendor must be present. The install team must have the drawing and be capable of interpreting the drawing. 1.10The Vendor shall, in the case of systems furniture ensure that all parts and pieces needed to connect the systems furniture to the power and communications were ordered, and have been included and will be present at time of installation. 1.11Vendor shall provide all necessary materials, equipment, labor, supervision and management to: (A) coordinate delivery (B) load and unload product (c) place and install product in designated rooms/locations (D) assemble items as required and secure as designated and (F) properly dispose of all associated packing and crating materials, in an appropriate way, outside of the VA premises. 2. Protection of Property 2.1Vendor shall protect all items from damage. The Vendor shall take precaution against damage to the buildings, grounds and furnishings. The vendor shall repair or replace any items related to buildings or grounds damaged accidentally or on purpose due to actions by the vendor utilizing materials of the same quality, size, grade, and color to match existing work. 2.2The vendor shall perform an inspection of the buildings and grounds prior to commencing work, to ensure they shall be able to repair or replace any items, component, building, or grounds damaged due to actions taken by the vendor or their personnel. If the building is under renovation or construction, the source of all repairs beyond simple surface cleaning is performed by the facility contractor so that the building warranty is maintained. Concurrence of the POC is required before the vendor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work. 2.3In cases of renovation or new construction, the Contractor shall be responsible for security of the areas in which the work is being performed prior to completion. The vendor shall maintain accountability and control of any keys provided and shall return them to the POC upon completion of the work. 2.4The vendor shall provide floor protection while working in all SFCVAMC facilities. All material handling equipment shall have rubber wheels. 3.Delivery 3.1The vendor shall contact the POC at least 14 working days prior to their proposed installation date to ensure that the building or space is/will be ready for installation. 3.2In the event there is a delay in delivery, the vendor must notify the POC immediately. 3.3The Vendor shall provide the POC with scheduled time of the arrival of the delivery truck at the installation site at least 24 hours prior to the date of installation. 3.4Deliveries of any drop shipped items are only taken Monday through Friday 0830 am until 3:00 pm unless otherwise agreed upon by both parties in writing. 3.5The vendor must ensure the driver of the delivery vehicle has copies of the delivery order and shall not attempt to deliver any items before the scheduled delivery date. 4.Receive and Unload 4.1The vendor shall start assembling and installing items in rooms upon delivery between the hours of 8:00 am and 4:00 pm on the dates agreed upon with the VA POC. Other times may be approved by the VA POC. 4.2If the vendor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the vendor will be responsible for moving the items to a secure location until the next available workday. The vendor will be responsible for moving the items from the overnight storage location to the designated installation area to resume the installation. 4.3The vendor shall verify and inspect all items. Any and all deficiencies shall be brought to the attention of the VA POC to include damages, overages, or shortages. The vendor shall store damaged items in the location designated by the POC. The vendor shall maintain a complete punch list of any findings concerning deficiencies found. A copy shall be provided to the VA POC with proposed corrective action annotated to include estimated completion dates of punch list items. 4.4The vendor shall repair or coordinate for replacement of all damaged, defective, or missing items. 5.Assembly and Installation 5.1The vendor shall uncrate (if applicable) all items received and perform all required assembly in accordance with the manufacturers' instructions. 5.2The vendor shall place items in building(s) as identified in the contract and rooms in accordance with the design drawings. 5.3All furniture, equipment and accessories shall be level, plumb, square and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable. The vendor will provide light bulbs, and plug in lights to ensure all fixtures are working properly. Any keys for furniture should be left in the appropriate key cores. 5.4Vendor shall include all labor including disconnecting and reconnecting monitor screens, keyboards and other computer accessories 5.5The vendor shall complete installation of furnishings under this statement of work in the time period specified (8:30 am - 4:00 pm). Any change to the plans must be approved by the VA POC. 5.6The vendor shall inspect to ensure that the furniture is free of surface dirt, clean, polished and free of defects and that the installation is complete and ready for use. 5.7The vendor shall adhere to the manufacturer's specifications in regard to the proper installation of furniture and not connect to a different manufacturer's product or do anything that will nullify the warranty of the purchased product. 5.8The vendor shall do a final walk through with the VA POC and provide a punch list before releasing the installation crew for the day. 6.Clean Up 6.1The vendor will be responsible for the removal and disposal of all trash and debris connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance from the POC will not occur until all debris connected with the furniture installation is removed from the VA site. 6.2Recyclable cardboard products shall be disposed of in accordance with applicable statutes in appropriate containers at a site at the vendor's discretion off of VA property. 6.3Packing materials will not be stored in the buildings for any period exceeding 24 hours. 6.4Personal trash (food wrappers, drink containers, etc.) shall be removed from the site on a daily basis by the Vendor. 7.Excess Items 7.1Once equipment is installed as shown on the furniture layout, the Vendor shall coordinate with the VA POC as to where any excess items are to be stored. 8.Contact Hours 8.1The VA POC work hours will be the business hours of 8:00 am to 4:30pm except on weekends and Federal Holidays. The Government has the option to modify the normal work week, days and hours, as necessary for the accomplishment of VANCHCS mission. A.3 Price/Cost Schedule Item Information ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 1Provide, install and retrofit 47 sit/stand work stations retrofit kits on existing furniture to provide upgraded ergonomics that allow employees to sit/stand work. Manufacturer: Quick Stand Offering On/Description: Catalog #: Contract #: Manufacturer:47.00EA____________________________________ A.4 Delivery Schedule ITEM NUMBERDELIVERY LOCATIONDELIVERY DATE ALLSee Statement of WorkWithin 60 Days ARO
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCHCS/VANCHCS/VA26115Q0596/listing.html)
 

Document(s)

Attachment
 

File Name: VA261-15-Q-0596 VA261-15-Q-0596.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2026996&FileName=VA261-15-Q-0596-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2026996&FileName=VA261-15-Q-0596-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03720412-W 20150507/150505235228-e00f4dae64eba5ff123e36e37af946ea (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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