SOLICITATION NOTICE
Q -- PHYSICIAN SERVICES - FAR provision 52.212-3
- Notice Date
- 5/8/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 621111
— Offices of Physicians (except Mental Health Specialists)
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Billings Area Office, 2900 4th Avenue North, PO Box 36600, Billings, Montana, 59107
- ZIP Code
- 59107
- Solicitation Number
- RFQ-10-15-030-REL
- Archive Date
- 6/6/2015
- Point of Contact
- Rita E Langager, Phone: 406.247.7293
- E-Mail Address
-
rita.langager@ihs.gov
(rita.langager@ihs.gov)
- Small Business Set-Aside
- N/A
- Description
- Federal Acquisition Regulation (FAR) 52.212-3, Offeror Representations and Certifications - Commercial Items (MAR 2015), that must be completed and submitted with the offer. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The procurement is conducted using Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, Test Program for Certain Commercial Items (10 U.S.C. 2304(g) and 2305 and 41 U.S.C. 253(g) and 253a and 253b); FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)); and FAR 37.104, Personal Services Contracts (Public Law 103-332, Department of the Interior and Related Agencies Appropriation Act, Title II, September 30, 1994, 108 Stat. 2530 as implemented by 25 U.S.C. 1638c). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Billings Area Indian Health Service (IHS) intends to award a fixed-price commercial item contract in response to Request for Quotation (RFQ)-10-15-030-REL. The solicitation is issued on an unrestricted basis. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-82. The associated North American Industry Classification System code is 621111 and the small business size standard is $11.0 million. PRICE SCHEDULE: PHYSICIAN SERVICES: 800 hours @ $_______________ per hour = $____________________. PERIOD OF PERFORMANCE: July 1, 2015, through December 31, 2015. PURPOSE OF THE CONTRACT: The purpose of this acquisition is to acquire a Physician with Outpatient and Emergency Room (ER) experience. The physician will work primarily in the Outpatient Department at the Fort Belknap Service Unit, PHS Indian Health Center, 669 Agency Main Street, Harlem, Montana but may provide ER and Inpatient care when necessary. The work schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday. STATEMENT OF WORK: Examines and diagnoses health related conditions of individuals presenting for care at the Fort Belknap Health Center. Refers individuals for consultation when appropriate; prescribes and carries out therapy in conformance with approved clinical privileges and Fort Belknap Medical Staff bylaws, policies and procedures. The physician makes necessary arrangements, in concert with an active medical staff physician, for admission of patients to referral hospitals. Keeps the Chief Executive Officer or designee; and Clinical Director informed of Purchase Referred Care (PRC) (formerly known as Contract Health Service (CHS)) admissions. Records patient-provider encounters in the Electronic Health Record (EHR) for use between providers and for ordering diagnostic tests and referrals, H&P's, and chart notes; and for the business office staff and data entry/Health Information personnel for billing purposes. Maintains health summary and problem lists to ensure accurate patient data is recorded timely. Must complete documentation of notes and encounters prior to shift change. All patient charts must be completed before payment is made. The physician will not be paid during lunch hours unless patients are scheduled during that time or the provider is covering in the Emergency Room. Must be able to work under complex situations in the Outpatient Clinic and if necessary, the Emergency Room and Inpatient Departments. KNOWLEDGE AND EXPERIENCE REQUIRED: Thorough knowledge of the major primary care medical fields, such as family medicine, internal medicine, obstetrics and gynecology, general radiology and general surgery. Skill in diagnosing and treating patients of all ages with a wide variety of complex illnesses and severe injuries. Comprehensive knowledge of Quality Assurance concepts and skill in application of QA practices and procedures as they relate to general practice within an ER or outpatient setting. Must comply with all requirements for appointment and maintain status as a courtesy member of the medical staff, follow privileges as approved by Chief Medical Officer, and participate in administrative functions and meetings as needed. QUALIFICATIONS: Doctor of Medicine degree or Doctor of Osteopathy degree from an approved school of medicine or osteopathy. The physician must be currently licensed to practice medicine in a State, the District of Columbia, or Puerto Rico. The physician must possess current BLS, ACLS and ATLS certifications. SUPERVISORY CONTROLS: The Clinical Director provides administrative supervision in terms of objectives to be met, with little or no technical supervision. Work accomplished by the physician is considered technically authoritative and usually accepted without review. The work is evaluated through the Quality Assurance Program, Governing Body and Medical Staff of the Service Unit. Guidance is provided by contract consultants, in the specialty areas of medicine, when no other Medical Officers at the Service Unit are trained in the particular area of specialization. SUPERVISOR: Clinical Director GUIDELINES: The contractor shall follow all available guidelines including Department of Health and Human Service, Indian Health Service, Billings Area, Service Unit, and Medical Staff regulations, policies, procedures and by-laws. Traditional and currently accepted medical practices are also available in the form of specialty consultation, medical journals, and textbooks. In nearly all cases; however, the physician's judgment is the key factor in determining whether guidelines are to be adhere to, or deviated, or whether new guides need to be developed to protect the interests of the patient. The physician must comply with all JCAHO, CMS, and HIPAA regulations. All hospital safety procedures and infection control policies must be adhered to by the physician. COMPLEXITY: The work involves diagnosis and treatment of ER/inpatient/outpatients with an extremely wide variety of physical and emotional health problems. In addition to practicing within the general practice scope, the physician performs other broad functions of medicine that includes education, prevention, cure and rehabilitation. Assignments are characterized by treatment of severe physical injuries and a wide variety of illnesses, some of which are so complex that other expert specialists are consulted. The work requires the simultaneous application of multiple knowledge, skills and abilities in traumatic life or death situations in the care of one or more patients. The work is often difficult and further complicated by the fear and skepticism of patients, undefined or ill-defined problems presented in advanced stages, and conflicting health data. The work requires continued efforts to establish health promotion - disease prevention programs to resolve chronic, community wide medical problems. In the ER Department the work consist of a broad practice of emergency and general medicine, involving diagnosis and treatment of patients with an extremely wider variety of physical and emotional problems. Cases may be critical and require immediate decisions and/or are complicated because patients may be unconscious, intoxicated, unable or unwilling to respond. SCOPE AND EFFECT: Provide medical care and treatment to patients that register at the clinic and/or ER Department during the weekdays/weeknights and/or on weekends. PERSONAL CONTACTS: Contacts include Clinical Director, Administrative Officer, Chief Executive Officer, patients, family members, hospital employees and/or law enforcement personnel. PURPOSE OF CONTACTS: Immediate supervisor and contacts are needed for chain of command to ensure proper procedures are followed for both staff and patients. Communication with family members on patient specific care given and medical attention provided. Necessary follow up if required. Directives for pharmaceuticals, patient treatment plans et cetera. PHYSICIAL DEMANDS: Working environmental may be demanding on physician with patient flow and administrative and scheduled tour of duty hours. WORK ENVIRONMENT: Will be working in the Outpatient Clinic and/or Emergency Department. The work is performed in clinic and ER settings, with continued exposure to patients having a variety of illnesses and communicable diseases. The physician may be subjected to adverse weather and hostile patients and/or their families. GOVERNMENT FURNISHED PROPERTY: The IHS shall provide all necessary equipment and supplies. The Fort Belknap Service Unit will be responsible for getting the Contractor access and clearance to all computer services necessary to carry out his/her duties. COMPUTER SECURITY: Pursuant to the Federal Information Security Management Act of 2002 (FISMA), the contractor will be required to complete a course in Computer Security Awareness Training (CSAT). This training must be completed annually by all employees including all contractors, volunteers, students, and summer externs. The Contractor will be required to comply with the Federal Information Processing Standards Publication (FIPS PUB) Number 201, "Personal Identity Verification of Federal Employees and Contractors" and the associated Office of Management and Budget (OMB) implementation guidance for personal identity verification for all affected contractor and subcontractor personnel. Access/clearance to all pertinent computer systems, including completing the Security Checklist, Rules of Behavior form, Security training; and if necessary, a Business Partner Interconnection Security Agreement (BPISA), should be coordinated with the Service Unit. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. CONTRACTING OFFICER'S REPRESENTATIVE (COR): The Contracting Officer's Representative (COR) shall be responsible for: (1) Monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoices to the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107, with a courtesy copy to the Clinical Director. The Contractor agrees to include the following information on each invoice: (1) Contractor's name and address; (2) Contact name, title, and telephone number; (3) Contract Number; (4) Invoice number and date; (5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; (6) Remit to Address; (7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and (8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided. CHILD CARE NATIONAL AGENCY CHECK AND INVESTIGATION (CNACI). A CNACI must be completed for all Indian Health Service (IHS) contractor personnel within the Billings Area. Public Law (P.L.) 101-630, Indian Child Protection and Family Violence Prevention Act and P.L. 101-647, Crime Control Act of 1990, require the IHS to conduct a character and criminal history background investigation on all contractors performing services in facilities. The character and background investigations will be conducted by the Fort Belknap Service Unit. Fingerprints must also be taken as part of the pre-employment process and must be completed before the physician is allowed to work. SPECIAL CONTRACT REQUIREMENTS: Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross-cultural and language differences. The Privacy Act of 1974 mandates that the Contractor maintain complete confidentiality of all administrative, medical and personnel records, and all other pertinent information that comes to his/her attention or knowledge. The Privacy Act carries both civil and criminal penalties for unlawful disclosure of records. Violation of such confidentiality shall be cause for adverse action. All IHS regulations and policies applicable to these Acts shall be enforced. The Contractor shall comply with IHS facility infection control and safety procedures, practices, and standards. Federal Tort Claims Act coverage for medical related claims is extended to the individual providing the services. However, the services must have been performed within the scope of the personal services contract. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1 Instructions to Offerors Commercial Items; and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The provision at 52.212-2 applies to this acquisition and is provided in full text. FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: CURRENT, UNRESTRICTED STATE LICENSE = 35 POINTS. Potential contractors must submit a copy of State license with the price quote; (2) RESUME/CURRICULUM VITAE = 35 POINTS. Potential contractors must submit a copy of resume/curriculum vitae with the price quote. Resumes must include information relating to: (a) Professional Education; (b) Certifications; and (c) Previous jobs; and (4) PAST PERFORMANCE = 30 POINTS. The offeror must demonstrate its record of successful performance in past contracts and/or jobs, Government and/or commercial. Each offeror will be evaluated on its performance under existing and prior contracts/jobs. The offeror must list at least three contracts/jobs and include the following information. (1) Name of Government agency/Company; (2) Contract number, if applicable; (3) Dates of Service/Employment; (4) Total contract value/Hourly wage; (5) Description of contract work/Job duties; (6) Contracting Officer/Company Manager and telephone number; (7) Program Manager and telephone number, if applicable. Technical and past performance, when combined, are considered approximately equal to cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable: 52.204-4, 52.204-7, 52.204-9, 52.204-13, 52.204-16, 52.204-17, 52.204-18, 52.204-19, 52.212-4, 52.212-5, 52.215-5, 52.217-8, 52.223-5, 52.223-6, 52.224-1, 52.224-2, 52.225-25, 52.227-14, 52.227-17, 52.228-5, 52.232-3, 52.232-18, 52.232-39, 52.237-2, 52.237-3, 52.242-15, 52.242-17, 52.244-6, 52.245-1, 52.249-12, 352.201-70, 352.202-1, 352.203-70, 352.215-1, 352.215-70, 352.222-70, 352.223-70, 352.224-70, 352.227-70, 352.231-71, 352.237-70, 352.237-71, 352.237-72, 352.239-72, 352.239-73, 352.242-71, 352.242-72, 352.242-73, 352.270-2 and 352.270-3. The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.204-10, 52.209-6, 52.219-8, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-18, 52.225-13 and 52.232-33. Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at https://www.acquisition.gov/ and http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3524d214210697effd2fd5c77848a806&rgn=div5&view=text&node=48:4.0.1.8.33&idno=48. PROPOSAL SUBMISSION INSTRUCTIONS: The Contractor shall provide evidence of, or submit a written response to, the technical evaluation factors in FAR 52.212-2. In addition, the Contractor shall submit a completed copy of FAR 52.212-3 with its offer. Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense's Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 304, Billings, Montana 59101, no later than 5:00 p.m. on May 22, 2015. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your name and address. Offers will also be accepted by e-mail at Rita.Langager@ihs.gov or by fax at (406) 247-7108. ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-BILLINGS/RFQ-10-15-030-REL/listing.html)
- Place of Performance
- Address: Fort Belknap Service Unit, PHS Indian Health Center, 669 Agency Main Street, Harlem, Montana, 59526, United States
- Zip Code: 59526
- Zip Code: 59526
- Record
- SN03724923-W 20150510/150508234619-9733030cfab42912027958cf11fc4c19 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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