SOURCES SOUGHT
R -- Program and System Support for Enterprise Human Resources Information Systems (EHRIS)
- Notice Date
- 5/8/2015
- Notice Type
- Sources Sought
- NAICS
- 541511
— Custom Computer Programming Services
- Contracting Office
- Other Defense Agencies, Defense Human Resources Activity, Procurement Support Office, 4800 Mark Center Dr, STE 07G12, Alexandria, Virginia, 22350-1300, United States
- ZIP Code
- 22350-1300
- Solicitation Number
- DHRA05082015BL01
- Archive Date
- 5/15/2015
- Point of Contact
- BARBARA LA FALCE,
- E-Mail Address
-
barbara.j.lafalce.civ@mail.mil
(barbara.j.lafalce.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for market research information to identify potential sources that are interested in, and capable of, performing the work described in this RFI. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service. The Department of Human Resources Activity (DHRA) is not seeking proposals and will not accept unsolicited proposals. DESCRIPTION: The Defense Civilian Personnel Advisory Services (DCPAS) Enterprise Human Resources Information Systems (EHRIS) Directorate requires a bridge contract with the Center for Organizational Excellence (COE) to sustain current level of program support for the systems and applications development performed in the Human Resources Applications and Development Division. The intent of the bridge is to provide the time needed for a competitive follow-on requirement of these services during the transition of the work and personnel from DCPAS to the Defense Manpower Data Activity (DMDC) - see Background below. Performance of the program support service continuation includes: • Program and system support for eight EHRIS enterprise-wide systems: Case Management Tracking System (CMTS), Defense Competency Assessment Tool (DCAT), Defense Talent Management System (DTMS), Executive Performance Appraisal Tool (EPAT), Defense Injury and Unemployment Compensation (DIUCS), Investigations and Resolutions Case Management System (IRCMS); and two internal EHRIS tools, WAGE and Non-Appropriated Fund (NAF) WAGE Tool to include: Business assessment/analysis support; Project management support for systems-related activities; Governance support to the Change Control Board (CCB) process; Coordination of testing events for newly developed functionality; and Software configuration in coordination with developers • Preparing documentation of HR information systems that are required to comply with various DoD directives include documenting HR information systems compliance with various DoD directives (such as governance of system development lifecycle phases, configuration management, Change Control Board (CCB) process, Authorization to Operate (ATO), Privacy Impact Assessment (PIA)/System of Records Notice (SORN) and Problem Statements and Milestones) and Plan of Action and Milestones (POA&M) documentation. • Development, implementation, sustainment, management and troubleshooting of internal, external, and public websites to include installing patches and performing testing on changes and enhancements; updating PIA/SORN; server/application remediation required by cybersecurity requirements; documenting development of new applications on the internal and external EHRIS websites; assisting with the development of requirements for emerging technologies to existing capabilities, processes and systems; and customer support and training. BACKGROUND: EHRIS is currently obtaining the required services via a competitive task order (TO) OPM1912C0046 O0003 awarded by the Office of Personnel Management (OPM) Training and Management Assistance Program, TMA Solutions (TMAS). This TO expires May 19, 2015. EHRIS began working with OPM on the competitive TO that would replace TO OPM1912C0046 O0003 in November 2014. However, in late March 2015, after working in tandem with OPM on the follow-on requirement to accommodate a human capital framework necessary for use of the TMAS vehicle, OPM informed EHRIS that they would no longer be able to accommodate the work under their TMAS contract vehicle. This notification left EHRIS without the time or resources necessary to solicit and award a competitive contract without a service lapse which would result in a significant and negative impact to mission accomplishment across the HR function in the Department. Therefore a bridge contract is being sought to maintain the current service level and allow time for development and award of the follow-on requirement on a competitive basis. SECURITY REQUIREMENTS: The contractor shall Establish appropriate administrative, technical, and physical safeguards to protect any and all nonpublic Government data to ensure the confidentiality, integrity, and availability of government data. The Contractor and all Contractor personnel with access to or responsibility for nonpublic Government data under this contract shall: • Comply with DoD Instruction (DoDI) 8500.1, Cybersecurity; the Privacy Act (5 U.S.C. 552a); DoD 5400.11-R, and DoD Directive 5400.11,DoD Privacy Program; DoD 6025.18-R, DoD Health Information Privacy Regulation; DoD 5200.2-R, Personnel Security Program; HSPD-12, Homeland Security Presidential Directive. • Comply with HSPD-12 Personal Identity Verification (PIV) issuance requirements, known as the Common Access Card (CAC) for DMDC and be citizens of the United States; maintain favorable FBI National Criminal History checks and ensure completion and successful adjudication of a NACLAC as required for Federal employment; be responsible for obtaining CAC or PIV ready status prior to reporting for work. At a minimum, all Contractor personnel must obtain/maintain a favorable FBI National Criminal History Check (fingerprint check), two forms of identity proofed identification (I-9 document), and submit a National Agency Check and Law Credit (NACLAC) vetting package for processing. If at any time, any Contractor personnel requiring a CAC is unable to obtain/maintain an adjudicated NACLAC, immediately notify the DMDC Information Systems Security Group (DISSG) and remove such person from work under this contract. Perform offsite work with Personally Identifiable Information (PII) only on systems and platform information technology systems (PIT) that meet Risk Management Framework (RMF) (formerly Defense Information Assurance Certification and Accreditation Process (DIACAP)) for DoD Information Technology (IT) requirements. Systems previously certified under DIACAP must be current but cannot exceed an authority to operate (ATO) date later than October 2016. Such information systems and PIT systems will be updated on an on-going basis to continue to meet applicable RMF requirements. Systems must have and maintain an Authority to Operate (ATO) or, if acceptable to the Government under DIACAP, an Interim Authority to Operate (IATO) not to exceed the October 2016 time frame. Contractor systems and information networks that receive, transmit, store, or process nonpublic Government data must be accredited according to DoDI 8510.01 "Risk Management Framework for DoD IT" (RMF) (formally DIACAP) and comply with annual Federal Information Security Management Act (FISMA) security control testing. All systems subject to RMF must present evidence of authorization in the security plan, Security Assessment Report (SAR) Plan of Action and Milestones (POA&M) and authorization decision document or show that the system has successfully gone through the Risk Management Framework Process in order to integrate information security and risk management activities into the system's life cycle. The RMF decision must be current and cannot exceed a 3 year timeframe. Evidence of FISMA compliance must be presented in the form of a POA&M. The Contractor will be responsible for the cost of RMF processes and FISMA testing required for any Contractor owned and operated network, facility and/or application processing DoD information. SUBMISSION INFORMATION: All potential sources are invited to submit a written capability statement that includes information that demonstrates the vendor's ability to provide the services/supplies described in this RFI. Responses shall also include a cover sheet that identifies the following information: 1. Company Name & Address 2. Point of Contact Name/Telephone/Email 3. North American Industry Classification System (NAICS) code. Identify the NAICS code under which your company would provide the supplies/services described in this RFI. 4. Business Size/Status. From the list below, identify all of the business sizes applicable to your company under the NAICS code identified at item three above. Small Business Veteran-Owned Small Business Service-Disabled Veteran-Owned Small Business Small Disadvantaged Business Woman-Owned Small Business Large Business 8(a) Certified HUBZone Small Business 5. Data Universal Numbering System (DUNS) Number 6. Commercial and Government Entity (CAGE) Code. 7. If you have a GSA or other contract vehicle that covers these services, provide the contract number. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party's expense. All information received in response to this RFI that is clearly marked Proprietary will be handled accordingly. Acknowledgement of receipt of responses will not be made and RFI submissions will not be returned. Not responding to this RFI does not preclude participation in any future RFP, if issued. The information provided in this RFI is subject to change and is not binding on the Government. RESPONSE DUE DATE: Responses are due by 11 AM Eastern, May 14, 2015. All responses shall be submitted electronically to the DHRA Procurement Support Office point of contact: Ms. Barbara La Falce, Contracting Officer, barbara.j.lafalce.civ@mail.mil.
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