SOLICITATION NOTICE
X -- Meeting Room Space, AV, and Freight Handling Services in Baltimore, MD
- Notice Date
- 5/14/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 531120
— Lessors of Nonresidential Buildings (except Miniwarehouses)
- Contracting Office
- Department of Labor, Office of the Assistant Secretary for Administration and Management, Office of Procurement Services, 200 Constitution Avenue, NW, S-4307, Washington, District of Columbia, 20210-0001, United States
- ZIP Code
- 20210-0001
- Solicitation Number
- DOL-OPS-15-Q-00072
- Archive Date
- 6/4/2015
- Point of Contact
- Roxanne Yorgason, Phone: 2026934570
- E-Mail Address
-
yorgason.roxanne.a@dol.gov
(yorgason.roxanne.a@dol.gov)
- Small Business Set-Aside
- N/A
- Description
- COMBINED SYNOPSIS/SOLICITATION i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. ii. This solicitation document is issued as a request for quote (RFQ). Submit quotes in reference to DOL-OPS-15-Q-00072. iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-81; April 10, 2015. iv. This procurement is open to all interested parties, regardless of business size. v. Contract Line Item Numbers (CLINS) 0001 Meeting Space (General Session, QTY 1) 0002 Meeting Space (Breakout Rooms, QTY 7) 0003 Meeting Space (Office Space, QTY 1) 0004 AV Services (Package) 0005 Freight Handling Services (Package) vi. This combined solicitation/synopsis is for the acquisition of Meeting Room Space, AV, and Freight/Moving Services in Baltimore, MD, according to the Statement of Work below. Similar work has been performed for the Government previously, on an as needed basis in different areas of the United States. STATEMENT OF WORK U.S. Department of Labor (DOL Wage and Hour Division (WHD) Prevailing Wage Seminar BALTIMORE, MD August 24-27, 2015 PART 1 GENERAL INFORMATION 1. GENERAL INFORMATION The Wage and Hour Division (WHD) is responsible for enforcing some of our nation's most comprehensive federal labor laws, including the minimum wage, overtime pay, recordkeeping, youth employment and special employment, family and medical leave, migrant workers, lie detector tests, worker protections in certain temporary worker programs, and prevailing wages for government service and construction contracts. The Wage and Hour Division (WHD) Prevailing Wage Seminars (Prevailing Wage Seminars) are three-day compliance trainings designed for community stakeholders. The compliance trainings cover topics on Non-Displacement, the Davis-Bacon Act and McNamara O'Hara Service Contract Act, the process of obtaining wage determination and adding classification, the process for appealing wage rates, coverage, and compliance determinations. Prevailing Wage Seminars are emblematic of WHD's enhanced commitment to prevailing wage enforcement. These highly acclaimed seminars have significantly enhanced communications and collaboration with some of our most important stakeholders, such as the building trades labor organizations. Our increased enforcement has also significantly elevated interest and attendance by government contractors and contracting agency representatives at our Prevailing Wage Seminars. Previous seminars have averaged more than 300 attendees and are a valuable tool in promoting and enhancing WHD's government contracts prevailing wage and enforcement programs. In addition, Prevailing Wage Seminars are a mission critical component of WHD's overall enforcement strategy. WHD believes that providing contractors and contracting agency staff with compliance assistance training prior to contract award significantly reduces unintentional errors and permits WHD to target its limited enforcement resources on the egregious violators. 1.1 OBJECTIVES The WHD Government Contracts Branch requires a conference facility for the 3-day Prevailing Wage Seminar. WHD will require meeting space to accommodate at least five hundred (500) participants in one large general session room and medium-size rooms for breakout sessions that can accommodate 80 people. 1.2 SCOPE The scope of this purchase will encompass the reservation of meeting rooms, audio-visual equipment, and miscellaneous services. 1.2.1 Meeting Room Requirements • General Session Room Number required: 1 Dates required: 08/24/2015, 08/25/2015 -24-hour hold o Large meeting space, approximately 3,000 square feet o Must be spacious and able to accommodate 500 attendees seated classroom style o Room must be ready for A/V set up • Break-out Session Rooms Number required: 7 Dates required: 08/25/2015, 08/26/2015, 08/27/2015- 24-hour hold o Medium meeting space, approximately 800 - 1,500 square feet o Must be able to accommodate 80 people per room seated classroom style with 6' rectangular instructor table at front of room and podium o Rooms must be ready for A/V set up • Office Suite/Storage Room Number required: 1 Dates required: 08/24/2015, 08/25/2015, 8/26/2015, 08/27/2015-24-hour hold o Small meeting space, approximately 400 - 800 square feet o Must be able to accommodate 5 people seated at a conference table and have space for boxes of materials o Rooms must be ready for A/V set up o Rooms must be wireless internet capable • Mezzanine/Registration Space o Small/Medium open space, approximately 500-1,000 square feet 1.2.2 Audio-Visual Requirements, Freight Handling Services, and Miscellaneous Services GENERAL SESSION • Projection Screen, AV cart, & PC audio patch [customer will bring own LCD projector] o Quantity: 1 o Dates Required 08/24/2015, 08/25/2015 • Stage, podium, 6' rectangular table with 4 chairs, & American flag o Quantity: 1 o Dates Required: 08/24/2015, 08/25/2015 • Handheld Mic for General Session o Quantity: 1 o Dates Required: 08/24/2015, 08/25/2015 • Lavaliere Mic for General Session o Quantity: 1 o Dates Required: 08/24/2015, 08/25/2015 • PC audio patch into house audio system for General Session o Dates Required: 08/24/2015, 08/25/2015 • Handling Service for Receiving Boxes (25lbs each) o Quantity: unlimited number of boxes received o Dates Required: 08/21/2015 - 08/27/2015 • Handling Service for Shipping Boxes (25lbs each) o Quantity: unlimited number of boxes shipped o Dates Required: 08/21/2015 - 08/27/2015 BREAKOUT SESSIONS • Projection Screen, AV cart, podium, & PC audio patch [customer will bring own LCD projector] o Quantity: 7 o Dates Required: 08/25/2015, 08/26/2015, 08/27/2015 • PC audio patch into house audio system for Break-out Sessions o Dates Required: 08/25/2015, 08/26/2015, 08/27/2015 • Handheld Mic for Break Out Rooms o Quantity: 7 o Dates Required: 08/25/2015, 08/26/2015, 08/27/2015 • Flip Chart Easels for Break Out Sessions (1 per meeting room) (no paper required) o Quantity: 7 o Dates Required: 08/25/2015, 08/26/2015, 08/27/2015 1.3 PERIOD OF PERFORMANCE The period of performance will be determined upon award. 1.4 PLACE OF PERFORMANCE The meeting space to be provided under this contract will be at the contractor's location in the following area: 5 mile radius of city center/downtown Baltimore MD 1.5 TYPE OF CONTRACT The government anticipates award of a Fixed Price Purchase Order. 1.6. SECURITY The Contractor will be responsible for ensuring compliance by its employees with the security regulations of Contractor facilities where work is performed under this Contract. 1.6.1 PRIVACY Contractor shall take all necessary steps to protect the privacy of DOL employees and Conference attendees. Portions of information disclosed during the performance of this task are protected by the provisions of the Privacy Act of 1974; therefore, all personnel assigned to this Contract are required to take proper precautions to protect the information from disclosure. 1.6.2 COMMITMENT TO PROTECT SENSITIVE INFORMATION The Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records) PART 2 DEFINITIONS & ACRONYMS CO - Contracting Officer COR - Contracting Officer's Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor DEFECTIVE SERVICE - A service output that does not meet the standard of performance associated with it in the Statement of Work. DOL - Department of Labor OASAM - Office of the Assistant Secretary for Administration and Management OMB - Office of Management and Budget PIV - Personal Identity Verification POP - Period of Performance SOW - Statement of Work PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 3. GOVERNMENT FURNISHED ITEMS AND SERVICES The Government shall provide LCD projectors, easel paper, surge protectors and other assorted supplies and instructional materials. 3.1 LOGISTICS POINT OF CONTACT Upon award of this purchase order, WHD will provide a knowledgeable Point of Contact from the Government Contracts Branch who will work with the designated Event Manager from the conference facility to take care of all the logistical details of the event. PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES • Meeting space • Meeting space furniture including but not limited to tables, chairs, linens (if requested), etc. o Podium o Stage o American flag • All AV equipment and services such as o LCD service package (Carts & screens) o Lavaliere & hand held mic o PC audio patch PART 5 SPECIFIC TASKS 5. TASKS 5.1.1 Ensure that guests with disabilities are properly accommodated under the requirements of the American with Disabilities Act. 5.1.2 Ensure facilities are clean. 5.1.3 Ensure all meeting space and corresponding furniture, AV equipment, and services are provided as outlined in the SOW. 5.1.4 Provide a designated Event Manager to serve as the main Point of Contact for the conference facility. This Event Manager must maintain open and clear lines of communication with the WHD Government Contracts Branch Point of Contact. vii. Schedule: August 21, 2015 - August 27, 2015 viii. The provision at FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. (See at http://farsite.hill.af.mil/vffara.htm) ix. FAR 52.212-2 Evaluation-Commercial Items (OCT 2014): The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, Lowest Price Technically Acceptable. Technical acceptability is based on the Contractor being able to accommodate the above number of participants for the desired dates. x. FAR Offeror Representations and Certifications-Commercial Items (MAR 2015): The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. xi. FAR 52.212-4, Contract Terms and Conditions - Commercial Items (DEC 2014) applies to this acquisition. (See at http://farsite.hill.af.mil/vffara.htm) xii. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (APR 2015) applies to this acquisition. xiii. Additional contract requirement(s) or terms and conditions that apply to this contract: a. FAR 52.217-8, Option to Extend Services (Nov 1999) b. DOLAR 2952.201-70, Contracting Officer's Technical Representative (COTR) (MAY 2004), applies to this acquisition (http://farsite.hill.af.mil/reghtml/regs/other/dolar/2952.htm) c. To be eligible for award under this solicitation, the offeror must propose a facility that: i. Is compliant with the requirements of the Americans with Disabilities Act, ii. Is registered on the System for Award Management (www.sam.gov). iii. Meets all of the requirements of this solicitation. d. The proposed venue must accept Government purchase orders. This solicitation is for a venue to host the event; event-planning services are neither requested nor required. e. The contractor must meet the requirements of the Statement of Work and have a current collective bargained agreement with the venue's workforce. f. Indicate in proposal if subcontractors will be utilized for AV or freight handling services g. The Government intends to award a firm-fixed-price purchase order resulting from this combined synopsis/solicitation. h. ELECTRONIC SUBMISSION OF PAYMENT REQUESTS CLAUSE (FEBRUARY 2014) (a) Definitions. As used in this clause- (1) Contract financing payment has the meaning given in FAR 32.001. (2) Invoice payment has the meaning given in FAR 32.001. (3) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic Payment Requests. Except as provided in paragraph (f) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this clause, and therefore no additional electronic invoice submission is required. (c) Data Transmission. A contractor must ensure that the data transmission method and format comply with the following provisions: An original invoice shall be prepared and submitted to the Department of Labor (DOL) by email to: DOL-NO-WH@quickpay.dol.gov (1) The contractor shall: a. Address the invoice to the appropriate e-mail address specified in the contract. b. Submit the invoice via attachment in PDF or TIFF format. c. Submit only one invoice per electronic submittal. d. Enter specific information in the subject line of the e-mail in the following format: <Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount> Example: ABC Co, OASAM, DOL00-00-X0000/X0000, Invoice Number AB-1298433, $15,000.00. e. Submit a copy of the email with the attached invoice to the contracting officer's representative (COR) at the COR email address specified in the contract. f. Before sending another e-mail with the same invoice attachment, confirm whether DOL has already responded and/or whether you have received a success or failure response to your submission. (2) The contractor MUST NOT: a. Submit an invoice that exceeds the size limit of 16 megabytes (approximately 400-500 pages). However, if the invoice exceed this limit, a summary invoice attachment of less than 16 megabytes should be e-mailed to the payment e-mail address above; while the detailed invoice, including any supplemental information, shall be sent to the COR or other representative at the address. b. Submit an invoice that is heavy in shading or color. 1. An e-mailed PDF image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible. 2. An emailed TIFF image must be black and white. c. Submit more than one attachment, as subsequent attachments will not be recognized. d. Submit more than one invoice in a single attachment. e. Attempt to use the "Recall or Resend" email message feature. (d) General Information. Payment due dates will be calculated only from the date that invoices are received in the electronic invoicing e-mail box and determined to be proper invoices. Inquiries regarding invoices should be e-mailed to OCFOInvoiceInquiries@dol.gov. The relevant invoice must be attached to the inquiry e-mail and the subject line of the e-mail must state "INQUIRY," followed by the information described in paragraph (1) d. above. Example: INQUIRY: <Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount> Do NOT use the electronic invoicing e-mail address for inquiries about the invoice. (e) Invoice requirements. Invoices shall comply with FAR 32.905. (f) Exceptions. Paper invoices should only be faxed or mailed through U.S. mail when electronic mail cannot be accomplished. When invoices must be faxed due to e-mail size limitations, fax them to: Fax: 202-693-0637 When paper invoices must be mailed due to e-mail size limitations, mail them to the following address: U.S. Department of Labor Office of Financial Management Operations Room S-5526 Attn: Jada McCray 200 Constitution Avenue, N.W Washington, DC 20210 (End of clause) xiv. (Intentionally left blank) xv. Offers are due to the Contract Specialist no later than 5:00 PM EST on May 20, 2015. All quotes must be emailed to Roxanne Yorgason at Yorgason.roxanne.a@dol.gov. xvi. Any questions regarding this solicitation should be emailed to Roxanne Yorgason at Yorgason.roxanne.a@dol.gov. Questions are due no later than May 18, 2015 at 10:00 AM EST.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOL/OASAM/WashingtonDC/DOL-OPS-15-Q-00072/listing.html)
- Place of Performance
- Address: At the contractor's location within a 5 mile radius of city center/downtown Baltimore, Baltimore, Maryland, United States
- Record
- SN03731719-W 20150516/150514235552-bc8d24854e8086fbe2b381db3892976e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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