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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 17, 2015 FBO #4922
DOCUMENT

Q -- New England Dermatopathology Consultative Services - Attachment

Notice Date

5/15/2015
 

Notice Type

Attachment
 

NAICS

621511 — Medical Laboratories
 

Contracting Office

Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301
 

ZIP Code

02301
 

Solicitation Number

VA24115Q0509
 

Response Due

6/12/2015
 

Archive Date

6/27/2015
 

Point of Contact

Heather L Simpson
 

E-Mail Address

4-2599<br
 

Small Business Set-Aside

N/A
 

Description

Department of Veterans Affairs Veterans Health Administration Sources Sought Notice - Dermatopathology Consultation Services This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA's understanding of your company's offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Sources Sought. This Sources Sought notice provides an opportunity for respondents to submit their notice of ability, and their available products in response to the requirement described below. Vendors are being invited to submit information relative to their potential of fulfilling the requirement below, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. The Veterans Health Administration (VHA) is seeking a vendor to provide Dermatopathology Consultation Services. Refer to the General Requirements section below for the requested service description. This Sources Sought is to facilitate the Contracting Officer's review of the market base, for acquisition planning, size determination, and procurement strategy. GENERAL REQUIREMENTS The contractor shall provide Dermatopathology Consultation services, to include; as needed courier transportation of these specimens. Contractor shall provide professional and technical services to include materials, supplies, equipment and qualified supervision specified herein. All dermatopathology consultation services shall be performed at the Contractor's facility. The contractor must provide the following services: 1.Shall perform consultation services entirely upon their premises. 2.Transport of slides via courier and/or FedEx between sites. 3.Shall carry out its functions hereunder in full compliance with all local, state, and federal laws or regulations. 4.Provide consultation report that includes the laboratory's name that performed the consultation, laboratory specific accession number, the date and time a specimen was collected, received by the laboratory and completed, and the dermatopathologist's signature. 5.Provide faxed test results as well as hard copy to the requesting VA laboratory within 48 hours of receipt. 6.The contracting laboratory shall not release patient's records that include test results, without the specific written consent to release such information as provided by the patient, to any person other than the ordering healthcare provider or designee. All member records shall be treated as confidential so as to comply with all state and federal laws regarding the confidentiality of patient's records. This provision shall survive termination of the resulting contract award. 7.Shall certify and ensure that all employees, officers, or agents do not use Protected Health Information received from any VAMC site that would constitute a violation of any applicable provision in standards set forth in the Health Insurance Portability and Accountability Act (HIPAA). VA Sites: "VA Boston, 1400 VFW Parkway, West Roxbury, MA 02132 "VA Togus, 1 VA Center, Augusta Me, 04330 If you have coverage for this specific requirement for any other New England Medical Centers, please provide the facility in your capability statement. "VA Manchester, 718 Smyth Road, Manchester, NH 03104 "VA Connecticut, 950 Campbell Ave., West Haven, CT 06516 "VA Togus, 1 VA Center, Augusta, ME 04330 "VA Manchester, 718 Smyth Rd., Manchester, NH 03104 "VA White River Junction, 215 No. Main St., White River Junction, VT 05009 "VA Providence, 830 Chalkstone Ave., Providence, RI 02908 LICENSING AND ACCREDITATION: 1.Shall have all licenses, permits, accreditation certificates required by law. 2.Shall be accredited by the College of American Pathologists (CAP), or CLIA and AABB certified. 3.Medical Director must be licensed Physician with suitable qualifications and experience to direct a laboratory providing consultation services under this contract according to CLIA and CAP standards. 4.Must comply with the regulatory requirements of Health and Human Services Health Care Financing Administration, Centers for Medicare and Medicaid (CMS). 5.Provide consultation report that includes the laboratory's name that performed the consultation, laboratory specific accession number, the date and time a specimen was collected, received by the laboratory and completed, and the pathologists signature and technologist initials where appropriate. 6.Shall certify and ensure that all employees, officers, or agents do not use Protected Health Information received from any VISN 1 site that would constitute a violation of any applicable provision in standards set forth in the Health Insurance Portability and Accountability Act (HIPAA). Consultation Required for the following tests: "Consultative Services CPT 88321 "Direct Immunoflour Study (per ab) CPT 88346 "In-Situ Hybridization CPT 33365 "Immunoperoxidase CPT 88342 "C-Special Stains CPT 88312 "C-Special Stains CPT 88313 "Consultative-ext Services CPT 88323 Quality Control: The contractor must operate a successful quality control program as required by CLIA and CAP. Services are to be performed in accordance with this PWS. The quality control program must include procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which the contracting laboratory assures that work complies with the requirement of the contract. A quality control program will be submitted as part of an offer and put into place upon final contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer's acceptance in writing of any proposed change to his QC system. Quality Assurance: The Contractor shall comply with all applicable OSHA, Federal and State laws, the Joint commission and regulations required as required for performing the type of services required. The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). RESPONSE COMMITMENT I.NOTES: A.All questions, comments or concerns should be directed to Heather.Simpson@va.gov B.Submittals furnished will not be returned to the sender. No debriefs will be conducted. Eligibility in participating in a future acquisition does not depend upon a response to this notice. C.Proprietary information is neither requested nor desired. If such information is submitted, it must clearly be marked "proprietary" on every sheet containing such information, and the proprietary information must be segregated to the maximum extent practicable from other portions of the response (e.g., use an attachment or exhibit). II.TIMELINE : A.This request will close on stated date within the FBO site. III.Requested information: Interested parties shall provide the following information in addition to your capability response: A.Format: 1.MS Word or pdf format (please ensure email is under 5 mb) 2.Page limit - 2-4 pages (please make the response as brief and concise as possible) 3.Company name and Sources Sought number listed on each page B.Specifics: 1.In your response, please provide the following information based on the requirement. a.Your company's capability of fulfilling this requirement as it is described. 2.Please also provide name of company, company address, a contact person's name, telephone number, fax number and email address. 3.DUNS number, and indicate if actively registered on System for award management (SAM) 4.Contractual vehicles the company holds, such as NAC or GSA schedules. 5.Socio-economic Status & NAICS Code: State the size of your company [e.g., 8(a) (including graduation date), HUBZone-certified small business, Service-Disabled Veteran-Owned small business, small business, large business, etc.]. Notes: 1. This Sources Sought is for planning purposes only, and does not constitute a commitment, implied or otherwise, that a procurement action will follow. The Department of Veterans Affairs will use the information submitted in response to this notice at its discretion and will not provide comments to any submission; however, The Department of Veterans Affairs reserves the right to contact any respondent to this notice for the sole purpose of enhancing The Department of Veteran Affairs understanding of the notice submission. 2. The content of any responses to this notice may be reflected in any subsequent solicitation, except for content marked or designated as business confidential or proprietary which will be fully protected from release outside the government. The Department of Veteran Affairs Contracting Office Point of Contact: Heather Simpson Contract Specialist Email: Heather.Simpson@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BoVAMC/VAMCCO80220/VA24115Q0509/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-15-Q-0509 VA241-15-Q-0509.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2048412&FileName=VA241-15-Q-0509-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2048412&FileName=VA241-15-Q-0509-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03733637-W 20150517/150515235717-38298518d6f461c26ca67b56b77f66f0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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