SOLICITATION NOTICE
G -- Roman Catholic Priest Service Flexible hours - Attachments
- Notice Date
- 5/19/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 813110
— Religious Organizations
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, Naval Medical Center San Diego, Bldg 1, 34800 Bob Wilson Drive, San Diego, California, 92134-5000, United States
- ZIP Code
- 92134-5000
- Solicitation Number
- N00259-15-T-0204
- Point of Contact
- Christopher J. Jennen, Phone: 6195328100
- E-Mail Address
-
Christopher.J.Jennen.CIV@mail.mil
(Christopher.J.Jennen.CIV@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- Solicitation Statement of Work NOTICE TO CONTRACTOR This is a COMBINED SOLICITATION/SYNOPSIS for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This solicitation has been prepared with the intent to negotiate a Firm Fixed Price (FFP) contract, utilizing procedures under FAR part 13, for Commercial Items as described in the schedule below. The requirement calls for performance to begin by 01 JUN 2015 to 31 May 2016. This announcement constitutes the only solicitation, quotations are being requested and a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The Request for Quotation (RFQ) number N00259-15-T-0204 is issued as a Request For Quotation (RFQ). The closing date is 26 MAY 2015 at 06:00AM Pacific Standard Time. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-82. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acq.osd.mil/dpap/dars/dfars/index; www.acquisition.gov. The North American Industry Classification System (NAICS) Code for this acquisition is 813110; Size:$7.5 Million. This opportunity is a 100% Small Business Set-Aside. Naval Medical Center San Diego requests responses from qualified sources capable of providing the following services and a firm-fixed price contract shall be awarded to the contractor whose response represents the Lowest Price Technically Acceptable offer in accordance with the following schedule: BASE YEAR (01 JUN 2015 to 31 May 2016) CLIN 0001 - Catholic Priest for SUNDAY mass service: Flexible **** IAW Statement of Work: Performance Date: 01 JUN 2015 to 31 May 2016 Unit of Issue: 300 HOURS Unit Price: CLIN 0002 - Catholic Priest for NIGHT TIME mass service: Flexible LAST 16 DAYS OF THE MONTH **** IAW Statement of Work: Performance Date: 01 JUN 2015 to 31 May 2016 Unit of Issue: 420 HOURS Unit Price: CLIN 0003 - Option Quantity for additional hours. Catholic Priest **** IAW Statement of Work: Performance Date: 01 JUN 2015 to 31 May 2016 Unit of Issue: 100 HOURS Unit Price: OPTION YEAR 1 (01 JUN 2016 to 31 May 2017) CLIN 1001 - Catholic Priest for SUNDAY mass service: Flexible **** IAW Statement of Work: Performance Date: 01 JUN 2015 to 31 May 2016 Unit of Issue: 300 HOURS Unit Price: - Catholic Priest for NIGHT TIME mass service: Flexible LAST 16 DAYS OF THE MONTH **** IAW Statement of Work: Performance Date: 01 JUN 2015 to 31 May 2016 Unit of Issue: 420 HOURS Unit Price: CLIN 1003 - Option Quantity for additional hours. Catholic Priest **** IAW Statement of Work: Performance Date: 01 JUN 2015 to 31 May 2016 Unit of Issue: 100 HOURS Unit Price: YEAR 2 (01 JUN 2017 to 31 May 2018) CLIN 2001 - Catholic Priest for SUNDAY mass service: Flexible **** IAW Statement of Work: Performance Date: 01 JUN 2015 to 31 May 2016 Unit of Issue: 300 HOURS Unit Price: CLIN 2002 - Catholic Priest for NIGHT TIME mass service: Flexible LAST 16 DAYS OF THE MONTH **** IAW Statement of Work: Performance Date: 01 JUN 2015 to 31 May 2016 Unit of Issue: 420 HOURS Unit Price: CLIN 2003 - Option Quantity for additional hours. Catholic Priest **** IAW Statement of Work: Performance Date: 01 JUN 2015 to 31 May 2016 Unit of Issue: 100 HOURS Unit Price: The Government will only consider firm fixed price quotations. Offeror must complete and submit with the quotations FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items and 52.222-48 Exemption from Application of Service Contract Act Provisions-Contractor Certification. The provision can also be submitted at https://www.sam.gov Contractor must be registered to the System for Award Management (SAM) prior to award. A nine digit Data Universal Numbering System (DUNS) number provided by Dun and Bradstreet is required to register. Electronic submission of Quotes: Quotations shall be submitted electronically by email to christopher.jennen@med.navy.mil. Email submissions are limited to 2MB. The submitter should confirm receipt of email submissions by phone at 619-532-8100. This solicitation incorporates the following FAR and DFARS Clauses/Provisions: 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JULY 2013) 52.204-13 SYSTEM FOR AWARD MANAGEMENT (JULY 2013) 52.212-1 Instruction to Offerors-Commercial Items (APR 2014) 52.212-3 Offeror Representations and Certifications-Commercial Items (MAR 2015) 52.212-4 Contract Terms and Conditions-Commercial Items (DEC 2014) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive orders-Commercial Items (MAR 2015) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014) 52.233-3 Protest After Award (Aug 1996) (31 U.S.C. 3553) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) (Pub.L. 108-77, 108-78 (19 U.S.C. 3805 note)) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-3 Convict Labor (June 2003) (E.O. 11755) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (Mar 2007)) (E.O. 11246) 52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C 793) 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C.) 52.223-18 Contractor Policy to Ban Text Messaging While Driving (Aug 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of Treasury) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (JUL 2013) (31U.S.C. 3332) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.252-2 Clauses Incorporated By Reference (FEB 1998) www.acquisition.gov/far www.acq.osd.mil/ 52.217-5 Evaluation of Options 52.217-6 OPTION FOR INCREASED QTY 52.217-8 Option to Extend Services 52-217-9 Option to Extend the Term of the Contract 52.237-2 Protection of Government Buildings, Equipment, and Vegetation --- (service On-Site) 252.225-7001 Buy American and Balance of Payment Program(DEC2012)(41U.S.C. chapter 83, E.O. 10582 252.225-7002 Qualifying Country Sources as Subcontractors (Apr 2003) 252.232-7003 Electronic Submission of Payment Requests and Receiving Report (MAR 2008)(10U.S.C. 2227 252.204-7012 SAFEGUARDING OF UNCLASSIFIED CONTROLLED TECHNICAL INFORMATION (NOV 2013) 252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (DEC 2013) 252.203-7998 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (DEVIATION 2015-O0010)(FEB 2015) 252.203-7999 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION 2015-O0010)(FEB 2015) NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS) PROGRAM IMPLEMENTATION INSTRUCTION (August 2011) (a) In accordance with CNICNOTE 5530 dated May 2, 2011, NCACS credentialing should be established in order to avoid unnecessary delay at military installation entry control points (ECP). (b) NCACS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: http://www.cnic.navy.mil/regions/cnrsw/installations/navbase_san_diego/om/force_protection/rapid_gate.html and popular links. For more information or to enroll in the NCACS Program call: 1.877.727.4342. For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653 (c) Vendors, contractors, suppliers and other service providers shall present their pass upon entry at ECP. STATEMENT OF WORK ROMAN CATHOLIC PRIEST SERVICE DAY TIME/ FLEX HOURS 1. SCOPE a. The Roman Catholic faith is a significant cross section of patients and staff requiring religious support at NMCSD. Approximately 30% of the hospital nature of pastoral care to Roman Catholics is sacramental in nature. The celebration and administration of sacraments requires the presence of a Catholic Priest. Therefore, it is essential that Catholic Priests are available to provide pastoral care and sacraments to Roman Catholic patients and staff at NMCSD and support deployments of Catholic priests in the civilian community has developed. This shortage is now reflected in the decreased availability of Catholic Chaplains in the naval sea services everywhere. The decreased availability of Catholic Chaplains has created a situation in which adequate Catholic coverage is not available at NMCSD. Therefore, we need to diverse and implement new strategies to meet the spiritual and religious needs of Roman Catholics. This requires us to use Roman Catholic assets as efficiently as possible. There is also a need to identify new and additional sources for Catholic sacramental ministry. b. Although there are efforts being made to recruit Government Service Roman Catholic priests at the GS-12 level, there are borders that prevent a priest from being absent from their designated parishes for a sustained period of time. Additionally, there is a current governing instruction by the Chief of Chaplains that will not allow recruitment under the GS program. c. As a result of the above issues, requirement exists to contract for the non-personal services of a Roman Catholic priest to assist the Catholic chaplain to provide for the pastoral and sacramental needs of Roman Catholics at NMCSD. The civilian priest would be an independent contractor of the Pastoral Care Service chaplain team, administering sacraments, offering spiritual care and counsel, celebrating daily Mass, and responding to other Catholic religious needs as the may arise. 2. DUTIES and RESPONSIBILITIES a. Place of Performance. Work shall be performed at Naval Medical Center San Diego. Meetings between the contactor and the Department Head of Pastoral Care Service, or his representative, shall be performed at Naval Medical Center San Diego. b. The contractor shall work 50 Sunday Masses per year administering appropriate sacraments and prayers to Catholic patients and staff. Flex hours may be employed at the consent of the Department Head of Pastoral Care Service. Leave and holidays will be approved by the Department Head of Pastoral Care Service. c. Catholic Priest On-Call Services for nights on the last fifteen (15) (sixteen (16) with 31 day months) nights of the month (16-30) and from 1600-0700 on week nights, and/or 0700-0700 (24hrs) Saturdays, Sundays and holidays. On-call services include the sacraments, visitation, and counseling of Catholic patient/personnel, their dependents and other beneficiaries. The contractor shall respond within one (1) hour from the time of call. For these services, the contractor shall be paid a flat fee per month. d. The contactor shall provide sacramental and pastoral care and counseling to staff, patients and their families, prepare and maintain records, be available to celebrate Mass, participate in meetings required by the Department Head of Pastoral Care Service, and respond to other Catholic needs as they may arise. e. During the term of this contract, the contractor agrees to perform on behalf of the U.S. Government, the duties of a Roman Catholic priest for the spiritual care of active duty military personnel, their dependents, eligible Navy civilian employees, and other beneficiaries, per the terms and conditions of the contract. f. As an independent contractor, all medical, dental, and professional liability insurance is the responsibility of the contractor. g. Preparing active duty members to celebrate sacraments in other locations, e.g. baptism & marriage preparation h. Providing spiritual and pastoral care to Catholic patients and their families. i. Responding to emergencies or crises when pastoral care is appropriate. j. Contributing to the formulation and accomplishment of chaplaincy objectives. k. Cooperating closely with colleagues and the supervisory chaplain in an ecumenical/interfaith, team approach to assignments. l. Participating actively on interdisciplinary teams/groups, and committees to assure that the religious and spiritual dimensions of health and wellness are addressed in all aspects of the medical center's holistic patient care. m. Assisting other health care providers and treatment teams in recognizing and addressing the emotional and spiritual needs of veteran patients, using specialized knowledge and abilities in pastoral care of the sick. n. Communicating effectively with persons of diverse races, cultures, religions, nationalities, ages, and persons having varying types and degrees of disability, in order to understand and address their specific needs. o. Accurately documenting with all contact patients' assessment, treatment, and ministry on paper and electronic records systems. 3. REFERENCES The following documents and data sources are expected to be needed by the contractor in assisting the Navy Catholic Chaplain to provide pastoral and sacramental care, and will be provided upon request. This information will be provided by the medical center's Pastoral Care Service staff: a. Demographic information on the beneficiary population served. b. Current data on patient preferences as determined by survey, correspondence, and patient relations statistics. c. Information regarding non-medical issues such as facilities, parking, support services, staffing, watch bills, and other amenities. d. Results of inspection/surveys by internal and external agencies. e. Assessment of employee morale and job satisfaction as determined by annual survey of entire staff. 4. PROPERTY a. Government- Furnished Property. The Government will provide office space, office furniture, telephone/fax service, and the use of a copier. The Government will allow unlimited telephone usage, both local and long distance, in support of the Pastoral Care Service program. The Pastoral Care Service staff will coordinate the retrieval of information needed by the contractor and serve as the interface. The Government will provide resources for the administration and celebration of sacraments and other professional resources deemed necessary by the Department Head of Pastoral Care Services. The Government will provide office staff for administrative support. 5. OTHER CONSIDERATIONS/REQUIREMENTS a. Communication. The contractor is authorized to meet with Department Heads, Directors, supervisors, and other staff personnel as well as patients and their families in the performance of pastoral responsibilities. The contractor shall pursue all administrative matters through the Department Head of Pastoral Care Service. The Department Head of Pastoral Care Service will provide a written performance evaluation to the contractor mid-year and at the close of the fiscal year. b. Personal Qualifications. The contractor shall be a valid ordained Roman Catholic priest in good standing with his diocese or religious order and endorsed by the Archdiocese for Military Services. The Ecclesiastical Endorsements shall be submitted in writing. The Catholic priest shall demonstrate reliability, good relational skills and the ability to serve on an ecumenical ministry team. The contracted priest shall comply with Government policies and regulations in regard to identification badges, parking, and professional decorum. c. Ecclesiastical Endorsement: An ecclesiastical endorsement, dated within 12 months prior to the closing date of this announcement. Ecclesiastical endorsements for Roman Catholics are issued only by the Archdiocese for the Military Service USA in Washington, DC. d. Education: A Master of Divinity from an accredited institution or the equivalent. Equivalent education is a bachelor's in Theology from a pontifical institution plus an additional year of pastoral and academic work toward the licentiate degree. e. Experience: At least 3 years of professional ministry experience. At least 2 years of this experience must have been obtained after completion of the Master of Divinity or equivalent. Experience obtained during graduate education may be counted for up to one year of the 3 years required. f. Clinical Pastoral Education (CPE). Recommend completion of two Units of Clinical Pastoral Education in a program certified by a national body that certifies CPE programs. g. Primary Point of Contact. The senior Navy Chaplain on staff at NMCSD is the primary point of contact for the contracted priest. h. No Non U.S. Citizens shall be allowed to perform under this contract without an Alien Registration Card ("green card") and/or in violation of the Immigration Laws of the United States. i. The contractor shall be neat, clean, well groomed, and in appropriate clergy clothing (shirt with Roman collar) when in patient care and public areas. A command issued identification will be provided. j. The contractor shall become acquainted with and obey all pertinent Command, Navy, and DOD regulations, shall perform in a manner which precludes any waste of utilities and shall not use Government telephones (or other Government equipment, e.g. loaner pagers) for personal business. All motor vehicles operated on this installation by the contractor shall be registered with base security and operated according to applicable directives. Eating and smoking by the contractor are prohibited in patient care areas and restricted to designated areas. k. The contractor shall be able to read, write, speak, and understand the English language fluently. l. The contractor shall advise the senior Navy Chaplain, the Roman Catholic Program Coordinator of such absences. If the contractor is absent for three or more days due to illness, he shall provide a written documentation from a qualified health care provider that he is free from any communicable disease. The Government reserves the right to examine or reexamine any such contractor who meets this criterion. l. A physical examination certification, which states the date on which the physical examination was conducted, the name of the doctor who performed the examination, and a statement concerning the physical health of the contractor. The certification must contain the following statement: "(Name of contractor) is suffering from no physical disability or medical condition which would restrict or preclude him from providing services as a Roman Catholic Priest. (Name of contractor) is suffering from no contagious diseases to include but not limited to AIDS, tuberculosis, hepatitis, and venereal disease, and is not positive for HIV antibodies."
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