SOLICITATION NOTICE
V -- This requirement is for a Family Program Volunteer Workshop
- Notice Date
- 5/19/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Massachusetts, 50 Maple Street, Milford, MA 01757-3604
- ZIP Code
- 01757-3604
- Solicitation Number
- W912SV-15-T-0018
- Response Due
- 6/12/2015
- Archive Date
- 7/18/2015
- Point of Contact
- Tyna Stevens, 339-202-3875
- E-Mail Address
-
USPFO for Massachusetts
(tyna.m.stevens.mil@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Statement of Work for Saturday August 1, 2015 to August 2, 2015 in order to conduct a Family Program Volunteer Workshop. This requirement is for a Family Program Volunteer Workshop which requires lodging, meals, and meeting rooms for briefings to accommodate up to 125 guests starting on Saturday August 1, 2015. Workshop to commence Saturday August 1 from 6:00 am to 10:00 pm and continue Sunday August 2 from 7:00 am until 1:00 pm. 1. All conference space must be available for exclusive use Saturday August 1, 2015 from 6:00 am-10:00 pm and August 2, 2015 from 7:00 am to 1:00 pm through qualified establishments shall be located within a 30 mile radius of Wellesley, Massachusetts. Identified venue must be in Massachusetts and lodging requirements must be at the same location as meeting conference requirements. Establishments who do not provide a proposal based on receipt and review of this statement of work will be deemed non-responsive. The Statement of Work is as follows: STATEMENT OF WORK (SOW) I. BACKGROUND A. The contractor shall, except as specified in this Statement of Work (SOW) as government furnished property or services, provide all personnel, supervision, and any items and services necessary to provide 100 sleeping rooms on Friday July 31, 2015, meeting space and catered meals starting Saturday August 1, 2015 to the Massachusetts Army National Guard, as defined in this SOW. II. SCOPE OF WORK CLIN 0001. CONFERENCE SPACE REQUIREMENTS: Contractor shall provide the following Conference Space Requirements: Rooms shall include tables (rounds - for General Sessions; round style for breakfast, lunch, and dinner sessions) and chairs (cushioned) with adequate trash receptacles to accommodate number of persons estimated for each type of room required, rooms will be adjoin to allow for an uninterrupted transition between activities. Price for rooms shall be inclusive of all applicable service charges. Required room sizes are as follows: 1. One (1) Ballroom style room (General session and lunch), set up round style tables, and cushioned chairs to accommodate 250 people on Saturday. 2. Six (6) Briefing rooms (Break Out sessions), set up with conference style tables, and cushioned chairs to accommodate 40-50 people each on Saturday. 3. One (2) room able to accommodate 20 youths with the following age groups (10-12). Rooms must be located within easy access distance to restrooms for supervision/escort. Set up with round tables and cushioned chairs to accommodate supervisors/escorts. Rooms to be utilized for activities related to each group; specific numbers within each age group will be coordinated prior to event by the government point of contact and hotel management event planner. CLIN 0002. AUDIO/VISUAL REQUIREMENTS: Contractor shall provide the following additional Room requirements/services: 1. Ballroom (CLIN 0001 (1 -General Session): One (1) Podium, One (1) 10' X 10' screen {or 1 size appropriate to ballroom} to include required electrical items and microphone. Government will provide projector. 2. Breakout room (three (3) 10' X 10' screens {or size appropriate} & required electrical items. Government will provide projectors. CLIN 0003. SUBSISTANCE REQUIREMENTS: Contractor shall provide the following meals and service: Breakfast meal (Saturday) will be provided in Ballroom in the following manner 200 adult Lunch meal (Saturday) will be provided in Ballroom in the following manner. 200 adult Dinner meal (Saturday) will be provided in Ballroom in the following manner. 150 adult Light brunch meal (Sunday) will be provided in Ballroom in the following manner. 125 adult 1. Breakfast Requirements: Menu should resemble the following content: pastries / Danish, bagels, fresh fruit, coffee, and milk, include amenities such as: cream cheese, jams and jellies, etc., food items will remain available until consumed. Clearly specify serving quantities). Price shall be inclusive of all applicable service charges. NOTE: Price of brunch meal must not exceed the Local Government Per Diem Rate. Serving timeframe shall be from 7:30 am to 10:00 am on Saturday. 2. Lunch NOTE: Price of dinner meal must not exceed the Local Government Per Diem Rate for event location. Price shall be inclusive of all applicable service charges. a.Lunch menu should resemble the following: chicken entr e, vegetables, starches, salad, and assorted desserts {or Chef suggested menu}. Serving timeframe shall be from 12:00 PM to 1:00 PM on Saturday. 3. Dinner Requirements: Menu should resemble the following content: chicken or beef entr e, vegetables, starches, salad, and assorted desserts {or Chef suggested menu}. Price shall be inclusive of all applicable service charges. NOTE: Price of brunch meal must not exceed the Local Government Per Diem Rate. Serving timeframe shall be from 6:00 pm to 7:00 pm on Saturday. 4. Light Brunch(Sunday) Requirements: Menu should resemble the following content: eggs, waffles, bacon, pastries / Danish, bagels, fresh fruit, coffee, and milk, include amenities such as: cream cheese, jams and jellies, etc., food items will remain available until consumed. Clearly specify serving quantities). Price shall be inclusive of all applicable service charges. NOTE: Price of brunch meal must not exceed the Local Government Per Diem Rate. Serving timeframe shall be from 8:30 am to 10:00 am on Sunday. 5. Kosher and Vegetarian Meals: For both the lunch and dinner meals, a requirement of 5 Kosher and 12 Vegetarian meals will be included in meal count. 6. Menus will be determined 7 days prior to event. Final (guaranteed) meal count will be determined within seventy-two (72) hours of event by government and hotel event point of contacts. Menus agreed upon will not exceed the proposed pricing. 7. Contractor will furnish all food items, cooked, and delivered to the areas and designated times as identified by catering manager and government event point of contact in accordance with this SOW. 8. Contractor shall provide full service catering to include setting up, plates, napkins, silverware, glasses / cups, clean up equipment to keep food hot/cold and removal of all trash. 9. Contractor shall provide water stations in each room and will be available all day and replenished (up to 8 hours) as necessary. CLIN 0004. GUEST ROOMS: Contractor shall provide a total of 100 sleeping rooms: 2. GUEST ROOMS: 100 sleeping rooms on Friday July 31, 2015 a) 85 Queen beds b) 15 Double beds (10 rooms will be adjacent or in very close proximity to each other) CLIN 0005. MISCELLANEOUS EVENT ADMINISTRATIVE COSTS otherwise not identified in the above CLINS for event space, technical and other requirements. Additional Contractor Requirements: 1. No Contractual Changes can be made without the acknowledgement of a Contracting Officer. 2. Hotel will not be undergoing renovations during conference dates. 3. Contractor shall provide a single point of contact prior to each event for obtaining menus, finalizing meal counts, etc. In addition, contract shall provide and on-site point of contact during each event. This individual shall have the authority to bind the contractor should changes be required by the contracting officer. 4. Contractor will allow conference pre-function set up twelve (12) hours before the event. Government point of contact / Contractor staff will conduct a walk through (review) with the convention staff to allow for non-cost changes as necessary. 5. Contractors facilities must meet minimum standards for federal (FEMA-approved as found on website http://www.usfa.dhs.gov/applications/hotel/ ), state (Massachusetts) and local governments as well as industry standards for health, safety, and welfare occupants. Government officials will personally visit establishments being considered for contract. (END OF STATEMENT OF WORK) EVALUATION FACTORS: The contract type for this procurement will be a firm-fixed price and award will be made on the basis of best value to the Government, price and other factors considered. Selection will be based on the following evaluation factors, in order of importance: (1) Offerors capability to provide a quality service and facility that meets the Government's needs; (2) Past performance, caliber of offerors performance on previous contracts of a similar nature; and (3) Total cost or price. Note on Price Evaluation factor: Prices for food, inclusive of all service fees shall not exceed the Difference of the Local Government Per Diem rate and the Proportional Meal rate. Prices for lodging shall not exceed the per diem rate for the location of the hotel and applicable time of year. There are a few steps to determine maximum allowable meal charges, again to be inclusive of all service charges and fees. Step 1: Go to http://www.defensetravel.osd.mil/dts/site/index.jsp The Defense Travel System web page. Step 2: Click on the blue DTMO Website tab located in the upper left corner of the web page. Step 3: Click on the Per Diem Rates Tool on the right-hand side of the screen Step 4: You should be in the Per Diem Rates Query; in the Contiguous United States box chose quote mark Massachusetts quote mark from the dropdown menu and check the box to include all cities and towns and Uncheck include military installations. i.e. Middlesex County has a max lodging of $127.00 and Local meals of $71.00 As a reminder we are tax exempt and will provide an ST-2 and ST-5 before the event. Please always give your best and final pricing; you may not be given a chance to adjust your proposals. APPLICABLE PROVISIONS AND CLAUSES: The following clauses and provisions are incorporated by reference. FAR clauses and provisions can be read in their full text at http://farsite.hill.af.mil/vffara.htm and DFARS clauses and provisions can be read in their full text at http://farsite.hill.af.mil/VFDFARA.HTM. The clauses are to remain in full force in any resultant contract. FAR clauses 52.204-13 System for Award Management 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.212-4 Contract terms and conditions-commercial items 52.212-5 DEV Contract terms and conditions required to implement statutes or Executive Orders 52.217-6 Option for Increased Quantity 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Affirmative Action for Workers with Disabilities (applicable over $15,000) 52.222-50 Combating Trafficking in Persons 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses DFAR clauses 252.203-7000 Requirements relating to Compensation of Former DoD officials 252.203-7005 Representation Relating to Compensation of Former DOD Officials 252.204-7012 Safeguarding of Unclassified Controlled Technical Information 252.204-7015 Disclosure of Information to Litigation Support Contractors 252.211-7003 Item Identification and valuation 252.212-7001 Contract terms and conditions required to Implement Statutes or Executive Orders applicable to Defense Acquisition of Commercial items 252.232-7003 Electronic Submission of Payment Request and Receiving Reports 252.232-7006 Wide Area Work Flow Payment Instructions 252.232-7010 Levies on Contract payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.247-7023 Alt.III Transportation of Supplies by Sea Instructions: Please submit written quote NLT Midnight, June 12, 2015 including tax ID#, Cage Code and POC on a cover sheet. All questions must be submitted NLT June 5, 2015, (noon) 12pm, answers will be posted on FEDBIZOPS by (noon) June 8, 2015. Please read the statement of work carefully, do not assume you will have the opportunity to correct any errors. Please list (3) Past Performance References at the end of your quote. All quotes or questions should be submitted to Tyna.m.stevens.mil@mail.mil. All questions must be submitted in writing. Please try to keep the quote as the Statement of Work to be sure you don't miss anything.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA19/W912SV-15-T-0018/listing.html)
- Place of Performance
- Address: USPFO for Massachusetts Minuteman Lane Wellesley MA
- Zip Code: 02482
- Zip Code: 02482
- Record
- SN03736224-W 20150521/150519235537-f58e5583e2b4545174d6e691f136b4f4 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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