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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 23, 2015 FBO #4928
DOCUMENT

Q -- Pathology/Cytopathology New England Veterans Affairs Medical Centers - Attachment

Notice Date

5/21/2015
 

Notice Type

Attachment
 

NAICS

621511 — Medical Laboratories
 

Contracting Office

Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301
 

ZIP Code

02301
 

Solicitation Number

VA24115N0536
 

Response Due

6/4/2015
 

Archive Date

6/14/2015
 

Point of Contact

Heather L Simpson
 

E-Mail Address

4-2599<br
 

Small Business Set-Aside

N/A
 

Description

Department of Veterans Affairs Veterans Health Administration Sources Sought Notice - Cytopathology and Surgical Pathology Cases This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA's understanding of your company's offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Sources Sought. This Sources Sought notice provides an opportunity for respondents to submit their notice of ability, and their available products in response to the requirement described below. Vendors are being invited to submit information relative to their potential of fulfilling the requirement below, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. The Veterans Health Administration (VHA) is seeking a vendor to provide consultative services for selected cytopathology and surgical pathology cases and selected clinical laboratory tests. This would include associated services needed to complete the consultation, listed in Attachment A with estimated volumes. Refer to the General Requirements section below for the requested service description. This Sources Sought is to facilitate the Contracting Officer's review of the market base, for acquisition planning, size determination, and procurement strategy. GENERAL REQUIREMENTS The contractor must provide the following services: "Shall perform consultation services entirely upon their premises. "Will provide faxed results as well as hard copy. "Shall carry out its functions hereunder in full compliance with all local, state, and federal laws or regulations. "Provide consultation report that includes the laboratory's name that performed the consultation, laboratory specific accession number, the date and time a specimen was collected, received by the laboratory and completed, and the pathologists signature and technologist initials where appropriate. "Shall certify and ensure that all employees, officers, or agents do not use Protected Health Information received from any VISN 1 site that would constitute a violation of any applicable provision in standards set forth in the Health Insurance Portability and Accountability Act (HIPAA). "Provide faxed test results as well as hard copy to the requesting VA laboratory within 48 hours of receipt. "The contracting laboratory shall not release patient's records that include test results, without the specific written consent to release such information as provided by the patient, to any person other than the ordering healthcare provider or designee. All member records shall be treated as confidential so as to comply with all state and federal laws regarding the confidentiality of patient's records. This provision shall survive termination of the resulting contract award. "Shall certify and ensure that all employees, officers, or agents do not use Protected Health Information received from any VAMC site that would constitute a violation of any applicable provision in standards set forth in the Health Insurance Portability and Accountability Act (HIPAA). LICENSING AND ACCREDITATION: 1.Shall have all licenses, permits, accreditation certificates required by law. 2.Shall be accredited by the CLIA or the College of American Pathologists. 3.Contractor Personnel assigned by the Contractor to perform the services covered by this contract shall be eligible to provide the services of this contract and licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia. All licenses held by Contractor personnel working on this contract shall be full and unrestricted licenses. Contractor Personnel assigned by the Contractor to work under this contract shall be licensed by the governing or cognizant licensing board. 4.Must comply with the regulatory requirements of Health and Human Services Healthcare Financing Administration. 5.Shall certify and ensure that all employees, officers, or agents do not use Protected Health Information received from any VISN 1 site that would constitute a violation of any applicable provision in standards set forth in the Health Insurance Portability and Accountability Act (HIPAA). Quality Control: To ensure proper handling and test performance, the contractor shall provide the following updated information upon request during the life of the contract: "The VA Medical Center will maintain an Internal Quality Control Program to monitor the quality of test results received from the contractor. The method used for monitoring is at the discretion of the VA Medical Center and may include, but is not limited to, unidentified split specimens sent periodically to the contractor for testing, split specimen sent to another reference laboratory for comparison, or monitoring of turn-around-time. "The contractor's facilities, methodologies (defined as the principal of the method and the references), and quality control procedures may be examined by representatives of the VA at any time during the life of the contract. VA Locations: Please provide coverage areas in your response. "VA Boston, 1400 VFW Parkway, West Roxbury, MA 02132 "VA Togus, 1 VA Center, Augusta Me, 04330 "VA White River Junction, 215 North Main St, White River Junction, VT, 05009 "VA Connecticut Health Care System, 950 Campbell Ave, West Haven, CT 06516 "VA Providence, 830 Chalkstone Ave, Providence, RI 02908 "VA Manchester, 718 Smyth Road, Manchester, NH 03104 RESPONSE COMMITMENT I.NOTES: A.All questions, comments or concerns should be directed to Heather.Simpson@va.gov B.Submittals furnished will not be returned to the sender. No debriefs will be conducted. Eligibility in participating in a future acquisition does not depend upon a response to this notice. C.Proprietary information is neither requested nor desired. If such information is submitted, it must clearly be marked "proprietary" on every sheet containing such information, and the proprietary information must be segregated to the maximum extent practicable from other portions of the response (e.g., use an attachment or exhibit). II.TIMELINE : A.This request will close on stated date within the FBO site. III.Requested information: Interested parties shall provide the following information in addition to your capability response: A.Format: 1.MS Word or pdf format (please ensure email is under 5 mb) 2.Page limit - 2-4 pages (please make the response as brief and concise as possible) 3.Company name and Sources Sought number listed on each page B.Specifics: 1.In your response, please provide the following information based on the requirement. a.Your company's capability of fulfilling this requirement as it is described. 2.Please also provide name of company, company address, a contact person's name, telephone number, fax number and email address. 3.DUNS number, and indicate if actively registered on System for award management (SAM) 4.Contractual vehicles the company holds, such as NAC or GSA schedules. 5.Socio-economic Status & NAICS Code: State the size of your company [e.g., 8(a) (including graduation date), HUBZone-certified small business, Service-Disabled Veteran-Owned small business, small business, large business, etc.]. Notes: 1. This Sources Sought is for planning purposes only, and does not constitute a commitment, implied or otherwise, that a procurement action will follow. The Department of Veterans Affairs will use the information submitted in response to this notice at its discretion and will not provide comments to any submission; however, The Department of Veterans Affairs reserves the right to contact any respondent to this notice for the sole purpose of enhancing The Department of Veteran Affairs understanding of the notice submission. 2. The content of any responses to this notice may be reflected in any subsequent solicitation, except for content marked or designated as business confidential or proprietary which will be fully protected from release outside the government. The Department of Veteran Affairs Contracting Office Point of Contact: Heather Simpson Contract Specialist Email: Heather.Simpson@va.gov ATTACHMENT A Testing and estimate usage, based on last year's history Surgical PathologyEstimated Annual Usage DescriptionCPT CodeUnits Surgical Pathology8830536 Immunoflourescence88346330 Immunocytochemistry8834216 Electron Microscopy8834827 Special Stain883122 Special Stain8831377 Special Stain8831424 Determ Histoche- muscle biopsy8831934 Surg path (margins reviewed)883072 In Situ Hybridization88365 Dept of PathologyProfessional Component Surgical Pathology8830534 Immunoflourescence88346349 Immunocytochemistry8834211 Electron Microscopy8834826 Special Stain8831381 Special Stain883149 114.40 Slide Consultation8832118 Surg Path, Gross/Micro level V883071 Determinative Histochemistry883199 Special Stains (SEP)883124 Clinical Pathology Factor VIII Assay852401 B Cell Total86355 T Cell Total86359 Absol CD4 & CD886360 Nat Killers86357 Flow Cytometry Tech88184 Flow Cytometry Tech88185 Platelet Aggregation85576 x 6 Ristocetin85576 x 5 ANA titer860395 NRNP862353 SM862353 SS-A862353 SS-B862353 Anti-DS-DNA862254 Carboxyhemoglobin82375 Methemoglobin83050 ANA-Hep 2 substrate (screen)8603810 Factor IX assay852501 Factor V Assay85220 Factor X Assay85260 Factor II assay85210 Factor VII assay85230 Factor XI assay852701
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BoVAMC/VAMCCO80220/VA24115N0536/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-15-N-0536 VA241-15-N-0536.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2062154&FileName=VA241-15-N-0536-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2062154&FileName=VA241-15-N-0536-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03739333-W 20150523/150521235530-b9b1ba7900f6ba97e8474a8fe75b9edd (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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