SOLICITATION NOTICE
R -- VOA Indonesian Affiliate Conference - BBG50R150035
- Notice Date
- 6/1/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561599
— All Other Travel Arrangement and Reservation Services
- Contracting Office
- Broadcasting Board of Governors, Director, Office of Contracts, Office of Contracts (CON), 330 C Street, SW, Room 4300, Washington, District of Columbia, 20237, United States
- ZIP Code
- 20237
- Solicitation Number
- BBG50R150035
- Archive Date
- 6/30/2015
- Point of Contact
- Alisa Martine, Phone: 202-203-4176
- E-Mail Address
-
amartine@bbg.gov
(amartine@bbg.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Statement of Work for Indonesian Conference- Bandung, August 9-11th, 2015 General Information Document Type:Combined Synopsis/Solicitation Solicitation Number:BBG50-R-15-0035 Posted Date:June 1, 2015 Original Response Date:June 15, 2015 Contracting Officer Address: Broadcasting Board of Governors (BBG) Attn: Alisa Martine, Contract Specialist Room 4630 330 Independence Ave, SW Washington, DC 20237 THIS IS A COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate WRITTEN SOLICITATION WILL NOT BE ISSUED. The solicitation number BBG50-R-15-0035 is issued as a request for proposal (RFP) for the acquisition of Event Organizer. This solicitation document and incorporated provisions and clauses are those in effect from the Federal Acquisition Circular 2005-81, dated April 10, 2015. This is a total small business set aside. The North American Industry Classification Systems (NAICS) code for this acquisition is 561599/711510 and the small business size standard is $7.5M. Interested parties shall quote on all line items. Partial proposals will not be accepted. Only one (1) award will be made as a result of this combined synopsis/solicitation. The Federal Acquisition Regulation (FAR) provision FAR 52.212-2 Evaluation-Commercial Items, applies to this solicitation. The Government will award a Commercial Item, Firm-Fixed-Price, contract resulting from this RFP to the responsible Offeror whose offer conforming to the RFP will result in a best value to the Government, based on technical capability, experience, past performance and price. The Government intends to make a best value selection. All evaluation factors other than price, when combined, are significantly more important than price. The Government plans to award without discussions, but may conduct discussions if it deems it is in the Government's best interest. In the event that the Government conducts discussions from Offerors who are determined to be in the Competitive Range in accordance with FAR 15.307, it is the intention of the Government to conduct discussion/negotiations either via email or via an electronic conferencing system. Introduction The Indonesian Service of the Voice of America plans to hold a conference of its affiliates in Indonesia in August 9-11, 2015. The event will be held in Bandung and will be approximately 75-100 radio, TV and Digital Media affiliates and presenters at the conference. The tentative theme of the conference is "The Role of the Media in Covering Diversity in a Diverse Society". The conference objectives are: •To explore diversity as it manifests itself in Indonesia and the role responsible media should play in covering stories where diversity may be a complicating element. •To gain feedback from affiliates. •To promote VOA content and VOA affiliate distribution tools, e.g. BBG Direct, Yahoo Group, etc. •To develop esprit de corps among affiliates. TECHNICAL REQUIREMENTS: Prospective Contractor: Must be able to speak/write fluent Indonesian. Location: Only event planners in Indonesia shall be considered Event Organizer Required •VOA will scout conference venues in advance and recommend to the Event Organizer the best value venue. Below are minimum technical requirements for the venue: o3 to 5 star hotels oMeeting rooms and facilities (microphones, overhead projector, video monitors or screens for viewing from overhead projector) sufficient to hold approximately 75-100 participants oConference package and accommodations sufficient for all participants •Handle the payments for the meeting facilities and hotel accommodations. •Handle payments to conference speakers. (Speaker fees must be approved by VOA in advance. VOA will identify appropriate speakers.) •Handle per diem payments for participants and speakers. (Amounts to be approved by VOA in advance.) •Handle payments for all air travel for all participants and speakers to and from the conference venues. (VOA will make air travel bookings for participants and speakers.) •Handle ground transportation reimbursement for participants and speakers. •Provide conference banners, signage at the venue. VOA to approve designs in advance. •Provide staff support at the conference (for registration, handling participant logistical issues, responding to speaker needs, etc.) •Provide a conference secretariat for photocopying, name tags, and other conference support facilities. The Government is not responsible for long-distance phone calls, movie rentals, internet fees and room service charges. Participants Lodging, Meals and Incidental expenses shall not exceed the Department of State (DOS) Foreign Per Diem Rates for Bandung, Indonesia. The rates can be found at the website address: http://aoprals.state.gov/web920/per_diem_action.asp?MenuHide=1&CountryCode=1127 Travel arrangement can only be made for those individuals pre-approved by VOA. Travel arrangements shall be made and finalized within 48 hours prior to travel dates unless travel arrangements are made within 24-48 hours of travel date. PROPOSAL CONTENT THE FOLLOWING FACTORS SHALL BE ADDRESSED IN THE TECHNICAL PROPOSALS AND SHALL BE USED TO EVALUATE PROPOSALS: 1) Technical Approach: The contractor shall provide a narrative detailing the approach that they will take to meet the requirement. The contractor shall illustrate its understanding of the requirement and its ability to provide the required services stated herein. 2) Experience: The Offeror shall provide recent examples (within the past three (3) years) demonstrating its experience in providing the services required under this Solicitation to Governmental and/or commercial customers. Examples provided should be of the same and/or similar services specified herein. 3) Past Performance: The Offeror shall have demonstrated past performance in performing event organization planning and related services. Technical proposals shall contain detailed information on past performance and relevant contracts for same and/or similar services with a minimum of three (3) references including contract numbers, points of contact with telephone numbers and email addresses (i.e., the point of contact who can verify performance). The BBG shall evaluate the Offeror's Past Performance pursuant to FAR 15.305(a)(2). Each Offeror's Past Performance shall be determined to be favorable or unfavorable. Pursuant to FAR 15.305(a) (2) (iv), in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably on past performance. THE FOLLOWING FACTORS SHALL BE ADDRESSED IN THE PRICE PROPOSALS AND SHALL BE USED TO EVALUATE PROPOSALS: Price Proposal: Offerors shall submit a separate Price Proposal showing an all-inclusive price of performing event organization planning and related services. Written proposals shall be signed by an official who is authorized to bind the company. Written proposals shall also be provided in English in United States Dollars and Indonesian Rupiah currency in both hardcopy and digital format. Please use Microsoft Word, Excel or Powerpoint only. Contract financing requirements to perform the work outlined in this solicitation shall be clearly stated and justified within the proposal. Per FAR 32.107, the need for contract financing shall not be treated as a deterrent in evaluation criteria. The Government will evaluate the price proposal by: 1. Comparing the proposed prices received in response to the solicitation against the IGE (of $65,000.00 USD) and historical prices paid by the Government for the same or similar services; 2. Assessing the responsiveness of the Offeror in providing the requested prices; Offerors shall include a completed copy of the provision FAR 52.212-3 Offeror Representations and Certifications-Commercial Items with its offer. Offerors may either submit a paper copy of FAR Clause 52.212-3 or submit this information through the System of Award Management (SAM) at HTTPS://WWW.SAM.GOV/PORTAL/PUBLIC/SAM/ PRIOR TO CONTRACT AWARD. Proposals must also include contractor's DUNS Number, prompt payment terms, and correct remittance address, if different from mailing address. THE CONTRACTOR MUST BE REGISTERED ONLINE IN THE SAM.GOV WEB SITE PRIOR TO CONTRACT AWARD. https://www.sam.gov/portal/SAM/ Documents submitted in response to this solicitation must be fully responsive to and consistent with the requirements of the solicitation. Failure to comply with all the requirements of the solicitation may result in the offer being considered unacceptable for award. All proposal submissions shall be received before 4:00 p.m. EDT on Monday June 15, 2015 via email to Alisa Martine at amartine@bbg.gov and Frans Demon at fdemon@voanews.com. You may also mail your proposal to Frans Demon: VOA Jakarta, Mega Plaza Building, 12th Floor, Jalan HR Rasuna Said Kav. C-3, Jakarta 12920, Indonesia. Proposals received after 4:00pm EDT on Monday, June 15, 2015 shall not be considered. Information regarding this notice can be obtained by contacting Frans Demon at 62-21-5205355 or via email: fdemon@voanews.com or Alisa Martine at (202) 203-4176 or amartine@bbg.gov. All responsible sources shall be considered by the Agency. Proposal Contents •1). Capability statement including previous experience, 3 references Description of services to be provided 2). Budget proposal in Excel format Proposal Deadline 4:00pm EDT, Monday, June 15, 2015 via email to Alisa Martine at amartine@bbg.gov and Frans Demon at fdemon@voanews.com. You may also mail your proposal to Frans Demon: VOA Jakarta, Mega Plaza Building, 12th Floor Jalan HR Rasuna Said Kav. C-3, Jakarta 12920, Indonesia. Proposals received after 4:00pm EDT on Monday, June 15, 2015 shall not be considered. There are no other additional contract requirement(s) necessary for this acquisition other than those consistent with customary commercial practices. FAR 52.252.1 SOLICITATION CLAUSES INCORPORATED BY REFERENCE (FEB 1998); SUBMISSION OF PROPOSALS: This solicitation incorporates one or more solicitation provisions by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of the solicitation provision may be accessed electronically at this address(es): http://www.acquisition.gov/far/
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/BBG/ADM/MCONWASHDC/BBG50R150035/listing.html)
- Place of Performance
- Address: VOA Jakarta, Mega Plaza Building, 12th Floor Jalan HR Rasuna Said Kav. C-3, Jakarta 12920, Indonesia., Jakarta, Indonesia
- Record
- SN03748836-W 20150603/150601235234-35f737acd0dcbeaf0ccc841e0ca993b7 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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