SOLICITATION NOTICE
99 -- Liquid Helium - Liquid Helium Price Quotation Format
- Notice Date
- 6/2/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 325120
— Industrial Gas Manufacturing
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, Station Support/Simplified Acquisitions, 31 Center Drive, Room 1B59, Bethesda, Maryland, 20892
- ZIP Code
- 20892
- Solicitation Number
- HHS-NIH-NIDA-SSSA-CSS-15-426
- Archive Date
- 7/1/2015
- Point of Contact
- Paul C. Marsalese,
- E-Mail Address
-
paul.marsalese@nih.gov
(paul.marsalese@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Liquid Helium Price Quotation Format INTRODUCTION This is a combined synopsis/solicitation for commercial items. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This acquisition is being conducted in accordance with the procedures of FAR Part 12 - Commercial Items The solicitation number is HHS-NIH-NIDA-SSSA-CSS-15-426 and the solicitation is issued as a request for quotation (RFQ). NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE The intended procurement is classified under NAICS code 325120 with a Size Standard of 1000 Employees. ACQUISITION AUTHORITY This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures; FAR Subpart 13.5-Test Program for Certain Commercial Items; and FAR Part 12-Acquisition of Commercial Items, and is expected to exceed the simplified acquisition threshold. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-82, dated May 7, 2015. The resultant contract will include all applicable provisions and clauses in effect through this date. BACKGROUND The National Institute of Mental Health (NIMH) Magnetoencephalography (MEG) Core Facility operates a 275 channel whole head CTF MEG system as a shared resource for the Intramural Research Programs of NIMH and National Institute of Neurological Disorders and Stroke (NINDS). Magnetoencephalography (MEG) is a sophisticated technique, allowing high resolution recording of brain activity and is a vital part of the neuroimaging research program. The instrument is being used full time by the Principle Investigators performing cognitive neuroscience research. PROJECT REQUIREMENTS The MEG boils off approximately 12 liters of helium per day. The helium must be replenished by transfer from a liquid helium storage dewar every four to five days. The MEG system itself has very little storage reserve so the timing of the deliveries and transfer has a very small margin for error. Failure to fill the MEG with liquid helium would result in a spontaneous warmup, possibly damaging the system. The refill requires approximately 80 liters of helium. Liquid helium is to be shipped in 250 (nominal) liter stainless steel dewars (storage tanks). Because the helium boils off from the dewar it cannot be stored or stock piled for more than a few days. The exact fill level and boil off are approximate so the delivery time can only be determined a few days ahead. Furthermore, delivering the liquid helium in a very timely manner is necessary. The system must be kept continuously cold and a round helium supply is needed. Delivery of a 250 liter dewar of liquid helium is required approximately every ten days, preferably on Tuesdays and/or Thursdays between the hours of 8:30 AM and 4:30 PM (ET). The delivery order shall be called two days ahead of the required delivery date by MEG Core Staff. The contractor shall provide a confirmation number for the record of call and delivery information to be supplied. The contractor shall deliver the liquid helium to the NIH / NMRC loading dock (exact delivery address to be supplied at the time of award). The contractor shall delivery the liquid helium three times per month and the total yearly estimate is 33 dewars of liquid helium. Customer Support The Contractor shall respond to orders received via telephone or e-mail within 30 minutes during business hours of 9:00 AM to 5:00 PM (ET). Helium Specifications: Helium, Refrigerated Liquid (CAS Number 7440-59-7). Container Specifications: The container specifications are a 250 liter stainless steel dewar with a coupling for a transfer tube and electronic building unit. CONTRACT TYPE The Government expects to issue a firm fixed price contract for this requirement. PERIOD OF PERFORMANCE The period of performance for this contract is one (1) 12-month base period and three (3) 12-month option periods. The anticipated award date is July 2015. QUESTION AND ANSWER PERIOD Interested contractors may submit questions relating to this requirement. Questions shall be submitted to the contract specialist, Paul Marsalese, via email at paul.marsalese@nih.gov by or before 11:00 AM EST June 5, 2015. Late questions shall not be accepted. Questions will be anonymized and the answers will be provided as soon as possible after the question deadline via solicitation amendment. APPLICABLE CLAUSES AND PROVISIONS Please note that any clauses requiring fill-ins shall be completed at time of award. 52.208-8Required Sources for Helium and Helium Usage Data (APR 2014) 52.212-1Instructions to Offerors-Commercial Items (APR 2014) 52.212-2Evaluation-Commercial Items (JAN 1999) 52.212-3Offeror Representations and Certifications-Commercial Items (MAY 2014) 52.212-4Contract Terms and Conditions-Commercial Items (MAY 2014) 52.212-5Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JUL 2014) 52.217-5Evaluation of Options (JUL 1999) 52.217-6Option for Increased Quantity (MAR 1989) 52.217-9 Option to Extend Term of Contract FAR 52.217-5 Evaluation of Options It is anticipated that any awards resulting from this CSS will contain option provision(s) and period(s). In accordance with FAR Clause 52.217-5, Evaluation of Options, (July 1999), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests. Evaluation of options will not obligate the Government to exercise the option(s). FAR 52.217-6 Option for Increased Quantity The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within one day. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. FAR 52.217-9 Option to Extend the Term of the Contract (a) The Government may extend the term of this contract by written notice to the Contractor within one day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four (4) years. EVALUATION CRITERIA The Government will award a contract resulting from this solicitation on the basis of lowest price technically acceptable. Technical acceptability will be evaluated based upon the following: 1.The Offeror must document ability to provide the liquid helium in the 250 liter stainless steel dewars with a coupling for a transfer tube and electronic building unit, as detailed in this solicitation. 2.The Offeror must document ability to meet the ordering/delivery requirements detailed in this solicitation. 3.The Offeror must document ability to meet the customer support requirements detailed in this solicitation. RESPONSE FORMAT Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the technical evaluation criteria. Contractors must submit both a technical response and a price quotation. The technical response should provide information regarding the contractor's ability to meet the technical evaluation criteria. Specifically, the technical response should address ability to provide the liquid helium and dewars noted in this solicitation and information regarding the solution proposed to meet the ordering/delivery, and information regarding the solution proposed to meet the customer support requirements. Price quotations shall be provided typed in the attached format. Offerors shall ensure that fully loaded unit prices are the ONLY prices quoted. Any and all other fees relevant to the requirements, such as the stainless steel dewars and delivery charges MUST be built into the unit prices. Contractors must provide their Company Name, Dun & Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), Business Size, Physical Address, and Point of Contact Information in their responses. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." All responses must be received by the closing date of this announcement and must reference solicitation number HHS-NIH-NIDA-SSSA-CSS-15-426. Responses shall be submitted electronically to Paul Marsalese, Contract Specialist, at paul.marsalese@nih.gov.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NIDA-2/HHS-NIH-NIDA-SSSA-CSS-15-426/listing.html)
- Place of Performance
- Address: Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN03750847-W 20150604/150602235722-05bec5dd3769068b37363139ce5b863b (fbodaily.com)
- Source
-
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