SOURCES SOUGHT
70 -- NIST Center for Neutron Research Building Page Phone System
- Notice Date
- 6/4/2015
- Notice Type
- Sources Sought
- NAICS
- 238210
— Electrical Contractors and Other Wiring Installation Contractors
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B130, Gaithersburg, Maryland, 20899-1410, United States
- ZIP Code
- 20899-1410
- Solicitation Number
- AMD-15-SS23
- Archive Date
- 7/4/2015
- Point of Contact
- Lynda M Roark, Phone: 3019753725, Patrick K Staines, Phone: (301)975-6335
- E-Mail Address
-
Lynda.Roark@nist.gov, patrick.staines@nist.gov
(Lynda.Roark@nist.gov, patrick.staines@nist.gov)
- Small Business Set-Aside
- N/A
- Description
- The National Institute of Standards and Technology (NIST) seeks information on commercial vendors that are capable of providing commercial off-the shelf industrial building page phone systems to be installed in the National Institute of Standards and Technology Center for Neutron Research (NCNR) building and surrounding facilities. After results of this market research are obtained and analyzed, and specifications developed, NIST may conduct a competitive procurement and subsequently award a Purchase Order for the Building Page Phone System product and installation. If at least two qualified small businesses are identified during this market research stage, then any competitive procurement that resulted would be conducted as a small business set-aside. The main focus of the National Institute of Standards and Technology Center for Neutron Research (NCNR) is to provide neutron measurement capabilities to the U.S. research community. This focus relies upon the safe and cost-effective operation of the National Bureau of Standards Reactor (NBSR) as well as its ability to operate under and adhere to the licensing agreements of the Nuclear Regulatory Commission (NRC). Part of the requirement to operate the NBSR is to maintain regular and emergency two-way communication throughout the building. Page phones are located in various areas around the plant including some HIGH RADIATION AREAS (typically 100Rihr). As it stands, some ofthe speakers and page phones, as well as the main control panel/amplifier currently installed in the plant are failing and we do not have the required repair parts and manpower to maintain them. The proposed acquisition is to obtain the required off-the-shelf building page phone system to include installation, as well as complete working spares in order to properly maintain the system. This page phone system will replace an existing system in a nuclear reactor facility. The primary purpose of the system will be two-way communication for normal day to day activities around the plant. Some of the phones and speakers will be located in high radiation areas (typically 5Rihr) where more complex electronics (mostly ones with CMOS technology)have been known to fail. The Main Control Panel for the system shall be located in a central location for the plant. Page phones will be located in various areas around the plant including indoor and outdoor locations. The plant requires a total of approximately 110 page phones which includes five for spares. Three of these phones are located in what is considered a high radiation area. Six of the phones are located outdoors and require waterproof enclosures. In addition, eight Acoustic booths are required for excessively noisy locations. The plant presently has approximately 130 speakers throughout the buildings. This includes 25 of which are loud speakers for exceptionally noisy/ large areas. The loudest area in the plant can reach noise levels of approximately 87 dB at any given time. For this reason, all speakers must be field adjustable for loudness control. The largest area requiring speaker coverage is approximately 36,200 square feet. The height in this area is 40 feet. The farthest distance from the Main Control Panel to a phone or speaker will be approximately 550 feet. Other large areas in the plant have ceiling heights ranging from 20- 40 feet. Certain areas within the plant are equipped with "drop ceilings". Speakers in these areas must be installed in the drop ceiling tiles. The contractor is responsible for providing ceiling tiles to match what is currently installed at the NCNR. Headset use is required in certain locations throughout the plant. At least 6 phones will need to have this capability. Headsets with 10 foot cord lengths should also be provided. Additionally, a longer phone cord length is required on at least 4 phones. A coiled cord which can be stretched to approximately 10 feet is sufficient. The ability to isolate certain parts of the system or channels of the system is desired. This shall be done from the Control Room for the plant. It is preferable to use a smaller remote panel in the Control Room for this function (separate from the Main Control Panel if possible) as space is limited in this area. Include an identification system to designate and locate particular phones. Furthermore, AutoCAD drawings shall be provided for proper documentation and maintenance of the system to be installed. Proposed cost for a yearly service contract for the system shall be submitted with options for up to 5 years. The system shall meet or exceed the current features and technical specifications for the equipment currently installed and in use in the NCNR building and surrounding facilities. All items must be new. Used, remanufactured, or obsolete equipment will not be considered for award. The nature of our business requires that any holes drilled into the confinement areas be approved prior to drilling and holes must be resealed in a manner to pass leak testing requirements. There are existing conduit runs in and out of confinement areas which can be used to run cables. However, these too must be re-sealed afterwards. Other existing conduit within confinement and office areas may be used if available. Where conduit is not available, new conduit must be run. The work to be performed must conform to the plants operating schedule and is subject to change. All scheduled work requires approval from the COR. Health Physics training (consisting of 1 full day) will be provided and is mandatory for anyone entering the facility to perform work. Proper attire is also required. Site visits are permitted (to include high radiation areas when the reactor is not operating); however, prior approval by the COR is necessary. A staging area will be provided for the equipment to be installed. Some contractor tools are at risk to be lost due to radiation contamination in particular areas. The plant will provide some tools (ladders, etc.) for use in contaminated areas. The Contractor shall procure and install the page phone system equipment, and interconnect all the equipment in accordance with assigned task orders. The Contractor shall be responsible for managing the installation of the equipment, to include the following: a. The COR and the contractor shall agree upon the installation schedule. The installation shall coincide with the plant's operating and shut-down schedule and is subject to change. b. Confirmation with the COR prior to initiation of site work and notifying the COR of installation schedule changes. c. Monitor site safety to comply with the approved Safety Plan. d. Ensure that any site work conducted is consistent with sound construction, electrical, mechanical practices and in compliance with local building, and in accordance with the equipment manufacturer's specifications and recommendations. e. The Contractor shall integrate all system components, ensuring proper operation when connected to external system components, and demonstrating system readiness. Installation of the equipment shall be conducted such that it minimizes disruption or interference with other operations in the area. f. Any changes to the design must be approved by the COR. g. Field fitted or installed equipment as described in the Detailed Design shall be coordinated and approved by the COR. h. The confinement area's working environment is considered radiological and potentially contaminated. All existing equipment, piping and cement pedestals shall be considered contaminated. Protective clothing such as coveralls, booties and gloves shall be worn as directed by Health Physics. Protective clothing will be provided by the NCNR. Additionally, long pants and closed toe shoes are also required. The Health Physics department will provide the appropriate training to (sub-) contractors who have not had the required training. i. Due to contamination issues, means of dismantling certain parts of the existing page phone system shall be approved by the NCNR Health Physics department and or Operations and Engineering department. J. The installation personnel shall be accompanied by personnel from the Health Physics department and or Operations and Engineering department while working in confinement at the NCNR. k. The Contractor shall ensure existing site equipment and structures are protected and that the site is clean and free of debris and trash generated as a course of the equipment installation upon completion. Any activated debris and trash generated shall be coordinated with the NCNR Health Physics department. l. Any damage caused as a result of the work being performed during NCNR installation and removal of old equipment shall be corrected by the Contractor prior to site acceptance. m. The contractor shall provide an impact analysis describing the impact the installation of the new system will have on the old system. We do not want our current system to be down for more than a day. Partial tear-down of the existing system is allowed as long as each section is not down for more than 1 day. n..Training for reactor operators and the Instrumentation and Control Shop personnel is necessary and shall be provided in order to become familiar with general use and particular features of the newly installed building page phone system. Manuals and AutoCAD drawings shall also be provided. o. The contractor shall warrant the entire system for a period of at least one year. The warranty must include unlimited telephone/e-mail support for questions regarding operation. All costs including parts, labor, travel, and other expenses necessary to repair the system will be borne solely by the contractor at no additional cost to the U.S. Government. Additionally, the following terms shall be met: 1. DELIVERY: There is a proposed 16 weeks lead time once the manufacturer receives the order; therefore, I expect delivery shall take place no later than 16 weeks after the contract award date. NIST is seeking responses from all responsible sources, including large, foreign, and small businesses. Small businesses are defined under the associated NAICS code for this effort, 238210, as those domestic sources having 500 employees or less. Please include your company's size classification and socio-economic status in any response to this notice. Companies that manufacture and install industrial page phone systems are requested to email a detailed report describing their abilities to Lynda.roark@nist.gov no later than the response date for this sources sought notice. The report should include achievable specifications and any other information relevant to your product or capabilities. Also, the following information is requested to be provided as part of the response to this sources sought notice: 1. Name of the company that manufactures the system components for which specifications are provided. 2. Name of company(ies) that are authorized to sell the system components, their addresses, and a point of contact for the company (name, phone number, fax number and email address). 3. Indication of number of days, after receipt of order that is typical for delivery of such systems. 4. Indication of whether each instrument for which specifications are sent to Lynda.roark@nist.gov is currently on one or more GSA Federal Supply Schedule contracts and, if so, the GSA FSS contract number(s). 5. Any other relevant information that is not listed above which the Government should consider in developing its minimum specifications and finalizing its market research.
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