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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 12, 2015 FBO #4949
DOCUMENT

R -- ACAP - Improving Veterans Access via the Telephone - Attachment

Notice Date

6/10/2015
 

Notice Type

Attachment
 

NAICS

541618 — Other Management Consulting Services
 

Contracting Office

Department of Veterans Affairs;Program Contracting Activity Central;6150 Oak Tree Blvd, Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

VA70115N0145
 

Response Due

6/19/2015
 

Archive Date

9/17/2015
 

Point of Contact

Yolanda M Ray
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

This Sources Sought Notice is for planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. BACKGROUND Timely access to healthcare is fundamental to a Veteran's positive perception of the organization and in VA Medical Centers (VACMs) this access is typically gained via an initial, and in many cases, subsequent telephone exchanges. VHA has adopted the Utilization Review Accreditation Commission (URAC) timeliness measures of answering calls, within 30 seconds with a 5 percent or less call abandonment rate (caller hang-up rate prior to the phone being answered). Thus, VAMCs must require a high portion of calls be resolved the first time without multiple attempts of a staff member or multiple staff to fully address the caller's inquiry. "First Call Resolution (FCR)" is a primary goal for VHA. In 2013-2014, VHA conducted the first ever national-level study (Managing Veterans Access via the Telephone-MVAT) supporting the identification and implementation of highly-successful VHA and/or commercial healthcare business models, processes and practices. This study included a limited assessment of current VHA operating models as well as models currently being implemented within industry-leading commercial healthcare enterprises. It resulted in competing "Contact Management (CM) Visions" to best position VHA to support the next generation of healthcare service delivery CM while achieving parity with leading commercial healthcare providers. The results serve as the baseline business assessment, operating model(s) and vision that will support the continuous evolution of improved telephone access within the VAMCs. In 2014-2015, VHA followed MVAT with Improving Veterans Access via the Telephone (IVAT) that produced a year-long telephone access improvement consultative effort in VISN 19; a Telephone Access Improvement Guide based on the results of MVAT; and an Integration and Migration (IM) Plan designed to provide a notional, unified view of VHA contact management practice and organization encompassing all enterprise, regional and local contact centers in VHA. All, being used to support a VACO (OPP) led contact center transition Task Force. SCOPE OF WORK The VA is seeking a potential contractor to provide all labor, supervision and all other resources required to deliver by providing direct support to the VHA Access and Clinic Administration Program (10NC10) Telephone Access and Contact Management (TACM) office for the purpose of extending and improving upon the deliverables included in Managing Veterans Access via the Telephone (MVAT) and Improving Veterans Access via the Telephone (IVAT). EVAT will provide for a single, VISN-level, systems redesign improvement effort designed to assist both Network and local VAMC leadership in markedly improving access to care and services via the telephone, along with consultation resulting in improved opportunities to address alternative contact modalities within the VISN-VAMC environment. To move VHA contact management from an improvement system of limited national-level impact to a robust and comprehensive process improvement system that embraces an iterative approach, EVAT will result in a robust training continuum with regional on-site training events that will include source material, TMS-based webinars, onsite (regional) training events all designed to provide the basis for ongoing, enterprise-level process improvement. The Government anticipates issuing a Task Order or Contract with one (1) contractor. Exact items, quantities and delivery requirements will be identified in the Request for Quotation. Tasks the contractor will provide are: a.Develop and Update a Project Management Plan b.Develop and Update a Communication Plan c.Participate in Project Kick-Off Minutes and develop Kick off Meeting Minutes and Agendas d.Participate in the Weekly Status Call and develop Weekly Conference Call Minutes e.Submission of Monthly Progress Reports f.Administrative Support which includes: The Contractor shall provide administrative support to the EVAT project and TACM office by supporting the facilitation of required meetings. The Contractor's involvement with the EVAT project and TACM office shall begin upon contract award. g.Meeting scheduling and set-up h.Meeting invitations i.Development of executive-level presentations for review j.Venue arrangements supporting face-to-face meetings k.Dissemination of agendas for all meetings in consultation with the TACM office l.Coordination, involvement, and provision of summaries of TACM office and individual work group progress m.Execution of assigned follow-up tasks within ten (10) days n.VISN-VAMC Improvement Plans and Implementation Support o.Telephone and Contact Management Access Improvement Training Because this is a Sources Sought announcement, no evaluation review letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of the solicitation. Respondents will not be notified of the results of the review. The Government reserves the right to consider a small business, SDVOSB, VOSB or (8) a set-aside based on the responses received. All responses must include the following information: Company name, cage code, Dun and Bradstreet Number, GSA Schedule Contract Number, Company Address, Point of Contact name, Phone Number, Fax number and E-mail address. The subject line of the correspondence should clearly display the Request for Information Number. Also, please provide the following information in your response: Past Experience - Provide the following information on a maximum of three similar projects completed within the last five years for which the responder was the prime contractor. A project is considered similar if the contractor provided support during the development lifecycle, preferably in a health systems environment. "The name, address, type and value of each project. "The name, telephone and address of the owner of each projects. "A description of each project, including difficulties and successes "The firm's role and services provided for each project. Capabilities/Qualifications - Provide the following information for each functional area listed in the "REQUIREMENTS" section above. "Description of the capabilities/qualifications/skills your company possesses to perform task orders under each functional area. "Resumes of key personnel for each functional area (one person may be listed as key personnel for more than one functional area). Business size standards - Vendor shall provide the following information regarding their company: "Whether they are small business, HUBZone small business; service-disabled, veteran-owned small business; 8(a) small business; veteran-owned small business; woman-owned small business; or small disadvantaged business; and their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your response to this information requested will assist the Government in determining whether a set-aside is possible. It is requested that interested contractors submit an electronic submission of no more than ten (10) pages in length, single spaced, and 12 point font minimum that addresses the above information. Be sure to include the Request for Information number in the subject line of the email. Submissions shall be received no later than 1 p.m., Eastern Local Time on June 19, 2015. At this time, no solicitation exists. Therefore, DO NOT REQUEST A COPY OF THE SOLICITATION. Contractors having the skills and capabilities necessary to perform the stated requirements should forward an email only to the primary point of contact listed below. Contracting Office Address: Department of Veterans Affairs Program Contracting Activity Central (PCAC) 6150 Oak Tree Boulevard Suite 300 Independence, Ohio 44131 Primary Point of Contract: Yolanda M. Ray, Contracting Officer Email: yolanda.ray@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ISC/OISC/VA70115N0145/listing.html)
 

Document(s)

Attachment
 

File Name: VA701-15-N-0145 VA701-15-N-0145.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2096984&FileName=VA701-15-N-0145-002.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2096984&FileName=VA701-15-N-0145-002.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Program Contracting Activity Central;6150 Oak Tree Boulevard;Suite 300;Independence, Ohio

Zip Code: 44131
 

Record

SN03760274-W 20150612/150610235831-45488b201f123f60641492767065089c (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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