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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 13, 2015 FBO #4950
DOCUMENT

J -- SCADA Preventative Maintenance - Attachment

Notice Date

6/11/2015
 

Notice Type

Attachment
 

NAICS

335313 — Switchgear and Switchboard Apparatus Manufacturing
 

Contracting Office

Strategic Acquisition Center - Frederick;Department of Veterans Affairs;321 Ballenger Center Drive, Suite 125;Frederick MD 21703
 

ZIP Code

21703
 

Solicitation Number

VA119A15N0178
 

Response Due

6/22/2015
 

Archive Date

7/2/2015
 

Point of Contact

David Feliciano, Contract Specialist
 

Small Business Set-Aside

N/A
 

Description

Purpose: The purpose of this Request For Information (RFI) is for market research purposes. This RFI is for information and planning purposes only and should not be construed as a solicitation or as an obligation on the part of the Government to provide support for any ideas identified in response to it. Please note that the United States Government will not pay for the preparation of any information submitted or for its use of that information. Responses will be compiled and shared internally with the Department of Veterans Affairs (VA). Responses: All interested parties are invited to respond. All responses must be submitted to david.feliciano@va.gov by 3:00 P.M. EST, June 22, 2015. Please limit responses to 5 pages using font no smaller than 10. Responders will receive an electronic confirmation acknowledging receipt of a response, but will not receive individualized feedback on any submissions. No basis for claims against the U.S. Government shall arise as a result of a response to this RFI or from the Government's use of such information. Please review the attached Draft version of the Performance Work Statement (PWS). Based on the requirements contained within the PWS, please provide responses to the following questions: 1.Name of Company, Address and DUNS Number; 2.Point of Contact and Phone Number; 3.Business Size (Large, Small, SDVOSB/VOSB, etc.) NAICS code is 335313. 4.If your company is a small business, confirm whether your company has the capability to satisfy the Federal Acquisition Regulation's (FAR) Limitations on Subcontracting (see FAR clause 52.219-14) should you be awarded this contract. Specifically, confirm whether your company has the capacity to successfully perform at least 50% of the contract requirements with its own employees. 5.Does your company have a GSA Schedule? If so, provide GSA Schedule/Contract Number. 6.Please indicate with a positive statement whether you intend to submit a quote as a prime contractor. 7.What labor categories would you use to perform the work? 8.Provide a brief description of contracts of a similar nature (size, scope, and complexity) that your company has handled in the past 3 years. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Contractors shall identify any proprietary information in their RFI responses. Proprietary materials will neither be distributed to nor discussed with any other vendor. The use of information submitted to the Government as a result of this RFI will be at the discretion of the Government. The information obtained from responses to this RFI will remain confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts. The Government is not obligated to provide comments to vendor submissions. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. U.S. Department of Veterans Affairs Office of Information and Technology PERFORMANCE WORK STATEMENT For Capital Region Readiness Center (CRRC) Martinsburg, WV (SCADA) Preventive Maintenance & Repair A.Background & Objective 1.The Capital Region Readiness Center (CRRC) is a federally-owned United States Department of Veterans Affairs (VA) facility, constructed by the Office of Information and Technology (OIT), on the VA Medical Center campus in Martinsburg, WV. The facility is a single story building, approximately 66,300 gross square feet in size and includes office space, mechanical space, and a 9300 square foot data floor. 2.The VA seeks to contract with a company to provide preventive maintenance, testing, and repair of the Supervisory Control and Data Acquisition (SCADA) for a base period of (1) one year and (4) four additional one-year periods. B.Scope of Work 1.The Preventive Maintenance (PM) Contractor shall provide all supervision, management, labor, resources, materials, supplies and equipment to provide for the complete inspection and maintenance needs of the SCADA system. All preventive maintenance shall be performed without interfering with the continued operations of the Capital Region Readiness Center (CRRC) and in accordance with the manufacturer's instructions and items listed below: SCADA: Inspection Service (4) Inspections per year: a.Backup Controller and System Files; b.Check all DC and AC Power Supplies for proper voltage Levels; c.Load Test Battery, replace if older than 3 years; d.Verify controller operation and communication on LAN; e.Visually inspect circuit board and cabling for any corrosion, mechanical damage and signs of overheating; f.Clean controller board with compressed air and vacuum all compartments; g.Clean interior and exterior of the units completely; h.Verify Input/Output schedule is correct; i.Check controller flash file version is current; j.Adjust control parameters as necessary for stable control operation; k.Report any disabled programs to customer; l.Adjust set points as needed; m.Calibrate all sensors and setup trending files; n.Verify system restore to correct mode; o.Document readings and adjustments, and resolve issues on work order or work log; p.Update System Software as required and as it becomes available; q.Inspect to ensure that all components are clean and clear of dust; r.Ensure that access panels are intact and fasteners are in place; s.Verify that system monitoring functions are operating per specification; t.Verify and implement all required Field Advisories and Field Modifications; u.Check all circuit board revisions and update as required; v.Verify all alarms in the current system operate correctly, report accurately, and are communicated to the appropriate distribution list; w.Calibrate voltage, amperage and temperature probes; 2.On-Site Scheduled Service a.The Contractor agrees to provide, on a per-call basis, on a mutually agreeable date, between the hours of 7:00AM and 4:30PM Monday through Friday on-site repair, modifications, troubleshooting and/or corrective maintenance. Service outside this timeframe will be covered under Emergency Remedial Maintenance Services. Such services may be requested to make engineering changes to improve the capabilities of the SCADA system. b.On-Site Scheduled Services will cover corrective maintenance of the SCADA system listed in Section D. Equipment. c.Time billing shall commence upon sign-in at the VA facility and end upon departure from the property. 3.Emergency Remedial Maintenance Services a.The Contractor shall provide local "on-call" availability of emergency service twenty-four (24) hours per day, seven (7) days per week with a response time of eight (8) hours or less after notification, regardless of the time requested (i.e. off-shift, weekend, or holiday). Eight (8) hours shall be the maximum allowable response time from time of notification to the Contractor arrival at the VA facility located at 221 Butler Ave, Martinsburg, WV 25405. b.Emergency service will cover corrective maintenance of the SCADA system and associated equipment listed in Section D. Equipment. This contract will include labor and expenses (i.e. travel time, mileage, etc.), required as a result of equipment failure or malfunction which interrupts or jeopardizes the daily operation of the CRRC Systems. c.The Contractor shall provide a twenty-four (24) hour answering service for the contact of primary and back-up personnel in the event of an emergency. The location and telephone number of the primary service office, the location and telephone number of the field office, and the names of the employees involved in this contract shall be provided to the VA CRRC Contracting Officer Representative (COR). 4.Parts a.All replacement parts installed by the awarded Contractor shall be approved manufacturer's replacement parts. At no time shall the awarded Contractor use reconditioned or refurbished replacement parts without written approval by the VA CRRC COR. b.The contract cost for preventive maintenance shall include all parts in accordance with the terms outlined as Section C. Scope of Work. If required, the Contractor may use components from the VA- owned spare parts kit. VA- owned spare parts utilized by the awarded Contractor shall be replaced with new manufacturer's recommended parts. The Contractor will provide the VA CRRC COR with an itemized listing of the parts replaced, reason for replacing, source used to obtain needed part (VA stock, contractor stock, etc.), estimated cost to replace stock repair part as well as an estimated date when VA stock item will be replaced. c.If required, the Contractor shall furnish parts that are not included in the terms of this contract and are necessary to maintain the SCADA equipment. The Contractor shall provide receipts for the parts and the VA will only reimburse for the actual price paid. d.All parts which are removed and replaced shall be turned over to the VA CRRC COR. In the event that some parts may need to be returned to the manufacturer for warranty or core charge, this will be handled on a case by case basis. C.Equipment SCADA Equipment/ServicesSize/TypeQtyMake/Model UPS Output Switchgear (1)N-Tron 108 TX Ethernet Switch (2)Modicon Momentum Descrete Input Adapter (1)EGX1001 Schneider PDU Monitoring (1)N-Tron 105FX Ethernet Switch (2) EGX1001 Schneider UPS Switchgear (1)N-Tron 108TX Ethernet Switch1 Schneider GB Switchgear (1)CM3000 wired to a thirdparty Adam 4572 Gateway (7) MicroLogic Trip Units on LV Breakers1 Schneider UPS1 Switchgear (1)CM33500 Circuit Monitor (7) MicroLogic Trip Units on LV Breakers1 Schneider UPSG1 Switchgear(1)CM4000 Circuit Monitor (4) MicroLogic Trip Units on LV Breakers1 Schneider M-1A Switchgear (1)CM3350 Circuit Monitor (14) MicroLogic Trip Units on LV Breakers1Schneider M-1B Switchgear (1)CM3350 Circuit Monitor (14) MicroLogic Trip Units on LV Breakers1 Schneider CDB1A Switchgear (2)MicroLogic Trip Units on LV breakers (12) I-Line breakers4 Schneider CDB1B Switchgear (3)MicroLogic Trip Units on LV breakers (14) I-Line breakers1Schneider MGE UPS(4)MGE EPS6000 UPS Modules (1)MGE EPS 6000 Static Switch1Schneider MGE PDU/MCM(20) MGE MCM Modules1Schneider MGE PDU BCPMA-1(10) BCPMA084D1Schneider MGE PDU BCPMA-2(10) BCPMA084D1Schneider Database ServerPowerLogic/SCADA PLS 7.21Dell/Schneider Webclient ServerStruxureWare Power Monitoring1Dell/Schneider Active Paging ModuleAPM1Dell/Schneider a. D.Qualifications To be considered for this contract the prospective offeror must provide staff that is knowledgeable and experienced with PowerLogic/SCADA PLS 7.2, StruxureWare software and other items listed in Section D. Equipment. Prospective offeror shall demonstrate at least three years' experience gained within the past five years. F.Management and Supervision 1.To assure fully adequate and timely completion of identified services and deliverables the Contractor shall manage the total work effort associated with the services required herein. Included in the function shall be a full range of management duties including, planning, scheduling, report preparation, establishing and maintaining records and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management and expertise to assure the performance of the work in accordance with sound and efficient management practices. 2.Specific Contractor supplied Lock-Out-Tag-Out procedures and Job Hazard Analysis (JHA's) for the equipment shall be provided and approved prior to scheduling the work. G.Records, Reports and Acceptance of Deliverables 1.The Contractor shall maintain records and prepare reports to document the implementation, progress, and completion of work orders as defined in this Performance Work Statement. A copy of all reports shall be maintained by the Contractor's Program Manager, and a current copy must be provided to the VA CRRC COR. 2.The Contractor shall document any open issues, possible problems, or any other items that could hinder the performance of the project or deliverables. Furthermore, resolutions to known problems or foreseen problems/issues shall be included in all deliverables submitted. Any determined issues that need to be addressed shall be communicated to the VA CRRC COR immediately for possible resolution. 3.Work and work schedules will be cooperative efforts between the VA CRRC COR and the Contractor. Unless otherwise specified, the VA CRRC COR will have ten (10) workdays after receipt to review and accept/reject identified deliverables. For the purpose of this Performance Work Statement, workdays do not include weekends and/or federal holidays unless previously agreed to by the VA CRRC COR. H.Period of Performance The Period of Performance for this contract is one year from date of award, with four (4) one year option periods. I.Security and Privacy 1.The use of any information that is subject to the Privacy Act will be utilized in complete accordance with all rules of conduct as applicable to Privacy Act Information. Certifications Not to Disclose Information. In addition to the requirements of this order, the Contractor agrees by performing this effort that all associated personnel, both prime and subcontractor, agree not to disclose any data or information related to this effort without the prior approval of the COR. This certification shall be incorporated into the Contractor's proposal and be signed by all personnel performing under this effort. 2.All contracted personnel must complete a Request for Personal Identity Verification Card VA Form 0711, submit it to the local PIV office on the Martinsburg, WV, VA campus, and receive notice the background check has been initiated prior to being granted access to the CRRC grounds. J.Contractor Assigned Personnel 1.The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity and for taking such disciplinary action against their employees as may be necessary. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on oneself, one's employer, VA, and the Federal Government. The Government reserves the right to direct the Contractor to remove an employee from the work site for failure to comply with the standards of conduct. The Contractor shall initiate immediate action to replace such an employee to maintain continuity of services at no additional cost to the Government. 2.The use of abusive or offensive language, flirting or sexually suggestive language or actions, any form of discrimination or sexual harassment, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations. At no additional cost to the Government and to maintain continuity of services, the Contractor shall initiate immediate action to replace such an employee. 3.The Contractor shall not allow any employee, while on duty, to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects. At no additional cost to the Government and to maintain continuity of services, the Contractor shall initiate immediate action to replace such an employee. 4.The Contractor shall not employ or subcontract with any person on this order if such person is identified to the Contractor by the VA CRRC COR as a potential threat to the health, safety, security, or general well-being of other personnel or the operational mission. 5.While on-site at CRRC facility, Contractor employees/consultants/subcontractors shall wear and display VA- supplied identification badge on their outer clothing between the neck and waist unless otherwise approved by the VA CRRC COR for safety restrictions.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AFMLOVASS/VASSMD/VA119A15N0178/listing.html)
 

Document(s)

Attachment
 

File Name: VA119A-15-N-0178 VA119A-15-N-0178.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2099953&FileName=VA119A-15-N-0178-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2099953&FileName=VA119A-15-N-0178-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03761941-W 20150613/150611235719-e3e8524684a27debd1ecf35960b1ee45 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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