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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 16, 2015 FBO #4953
SOLICITATION NOTICE

V -- CDC Roybal Shuttle Services - Combined Synopsis Solicitation PDF

Notice Date: 6/14/2015
Notice Type: Combined Synopsis/Solicitation
NAICS: 485113 — Bus and Other Motor Vehicle Transit Systems
Contracting Office: Department of Health and Human Services, Centers for Disease Control and Prevention, Procurement and Grants Office (Atlanta), 2920 Brandywine Road, Room 3000, Atlanta, Georgia, 30341-4146
ZIP Code: 30341-4146
Solicitation Number: 2015-Q-17280
Archive Date: 7/4/2015
Point of Contact: Michael B. Davis, Phone: 7704882427
E-Mail Address: michael.davis1@cdc.hhs.gov
(michael.davis1@cdc.hhs.gov)
Small Business Set-Aside: Total Small Business
Description: Combined Synopsis Solicitation SUBJECT: CDC Roybal Shuttle Services SOLICITATION NUMBER: 2015-Q-17280 RESPONSE DUE DATE/TIME: 19 June 2015/ Before 5:00 pm (1700) EASTERN TIME SECTION A - DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is a Request for Quote (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 485113 - Bus and Other Motor Vehicle Transit Systems with a Standard Size of $15,000,00.00 dollars. THIS IS A TOTAL SMALL BUSINESS SET-ASIDE. This is a RFQ for the procurement of Shuttle Services. The CDC's Transportation Services Office (TSO) has a requirement for shuttle services between the CDC Roybal Campus and a nearby off-site parking lot. The Government intends to award a Firm Fixed-Price contract as a result of this solicitation that will include the terms and conditions that are set forth herein. SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS B.1.DESCRIPTION OF SUPPLIES & SERVICES CLINSUPPLIES/SERVICESQTY/UNITUNIT PRICEEXTENDED PRICE 0001Shuttle Services Period of Performance: 6 months from the date of Award 1 Job$______ $____________ OPTION 1 CLINSUPPLIES/SERVICESQTY/UNITUNIT PRICEEXTENDED PRICE 1001Shuttle Services Period of Performance: 3 months from expiration of the base period 1 Job$______ $____________ OPTION 2 CLINSUPPLIES/SERVICESQTY/UNITUNIT PRICEEXTENDED PRICE 2001Shuttle Services Period of Performance: 3 months from expiration of the Option period 1. 1 Job$______ $____________ TOTAL AGGREGATE AMOUNT: $ SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT Performance Work Statement Shuttle Services for the Centers for Disease Control and Prevention OSSAM/Transportation Services Office (TSO) 1.0 Introduction: The purpose of the inter-campus shuttle service is to provide CDC visitors and employees with transit services from the designated park and ride location external to the Roybal Campus. Shuttle services would be provided during core hours (6:30 a.m. to 6:30p.m.). The objective is to provide reliable, cost-effective, quality passenger service. 1.1 Background: The mission of the Centers for Disease Control and Prevention (CDC) is to promote health and quality of life by preventing and controlling disease, injury, and disability. These functions are the backbone of the CDC′s mission. Each of the CDC′s component organizations undertakes these activities in conducting its specific programs. The Transportation Services Office (TSO) supports this mission by providing exceptional customer service in the management of CDC's automotive fleet and parking services. In order to help CDC accomplish its mission, the Government requires a contractor to provide shuttle services for its employees to various CDC locations. TSO is undertaking initiatives to improve service delivery of services to internal and external customers and to increase efficiency of parking operations. A component of the initiative requires shuttle service to the transport CDC visitors, designated employees, and individuals identified with a Reasonable Accomodations (RA) to the Roybal Campus. The primary purpose of the shuttle is to support off-campus parking to relieve capacity issues resulting from additional personnel and guests assigned to the Roybal Campus due to the Ebola Response effort. The shuttle service will ensure that transportation to off-site park and ride location is available. The Contractor shall provide a shuttle services that is compliant with the American Disabilities Act (ADA). The Contractor shall transport employees to and from predetermined shuttle service pick-up points/locations. 1.2 Project Objectives: The contractor shall support the Parking Services section of TSO by providing shuttle services for CDC personnel and authorized visitors. •The Contractor shall provide shuttle service to visitors of the Clifton Road (Roybal) campus and CDC disabled employees that are approved for use of shuttle services as a reasonable accommodation. •The Contractor shall transport visitors and employees to/from a designated Park and Ride location (1800 Briarcliff Road Atlanta, GA. 30329) to specified locations at the CDC Roybal Campus (1600 Clifton Road, Atlanta GA 30329). •The Contractor shall act as an independent organization, and not as an agent of the government. A security clearance is required for all drivers hired under this contract. •Maintain radio communication at all times during the designated business hours. The Contractor shall, provide all labor, materials, and resources unless otherwise stipulated. 1.3 Scope: The scope of this task includes: 1.3.1.1The shuttle service shall be available Monday through Friday from 7:00 a.m. to 6:00 p.m. 1.3.1.2The Contractor drivers shall, at all times during the designated business hours, have radio communication. 1.3.1.3Additionally, the Contractor shuttle drivers must check in with the dispatch officer at least every thirty (30) minutes to make sure the radios are still operational and that no requests for pick up has been missed when not already in service. 1.3.1.4The Contractor shall respond to a radio call within ten (10) minutes of call. 1.3.1.5The Contractor shall maintain a daily log of trips. The log intake form should include passenger's name, employment status (FTE, Contractor, guest), user ID (if applicable) time of pick up/return. 1.3.1.6Ensure the radios are operational by testing battery and frequency. Ensure that no requests for pickup have been missed by contacting dispatch for pick up information. 1.3.1.7Respond to radio calls and within ten (10) minutes of call for shuttle service 1.3.1.8The Contract drivers must possess the necessary skills and qualifications to satisfactorily perform the requirements of this service. Drivers must obey all state, local, and CDC traffic laws and regulations. Drivers must possess a valid driver's license; possess good communication skills; have a driving record with no suspensions or revocations; have no criminal record and be drug free. 1.3.1.9The Contractor shall always be polite, courteous, friendly, and attentive to the passengers needs and shall not engage in any behavior that is disruptive or disturbing to passengers. The drivers shall provide safe service at all times and not drive in a reckless manner, or endanger the lives of any passengers. 1.3.1.10In the event that the shuttle vehicle is in an accident or is inoperable, another shuttle with a driver needs to be available within 4 hours of notification from the Project Officer. The contractor shall furnish the vehicle maintenance, drivers, fuel, liability insurance, and interstate permits for all vehicles. The contractor shall provide and the driver shall maintain a log of arrival and departure times as well as a count of the number of passengers using the shuttles for each day. If requested, this log will be delivered to the Project Officer on a quarterly basis. Monitoring of the contractor's performance will be conducted by passenger feedback and unannounced spot-checks by the Project Officer or his/her designee at least two (2) times monthly. All performance issues will be discussed with contractor for resolution, and/or corrective action, if necessary. 1.3.1.11The shuttle drivers must possess the necessary skills and qualifications to satisfactorily perform the requirements of this contract. Drivers must obey all state, local, and CDC traffic laws and regulations. CDC will not reimburse the contractor for any traffic law violations. 1.3.1.12The shuttle drivers shall be appropriately dressed, in company attire. The driver will maintain a neat, clean, and well-groomed appearance at all times. Drivers shall be in uniform while on duty. The color and style of the uniform shall be approved by the Project Officer. All personnel shall have an employee name tag and identity of the contractor located on the outer clothing which shall be visible at all times. 1.3.1.13In addition, drivers shall always be courteous, polite and attentive to the passengers needs and shall not engage in any behavior that is disruptive or disturbing to the passengers. This means the driver must not use profanity, or make sexual or racial comments or gestures of any kind to any person while driving the shuttle. The driver shall not drive in a reckless manner, or endanger the lives of any passengers. The driver shall obey all traffic enforcement laws and traffic signs and signals at all times. The drivers must wear seat belts at all times while operating the shuttle. 1.3.1.14The Contracting Officer may require the contractor to remove a driver from performing under this contract for the following reasons: (1) if the driver generates 3 complaints within a 30-day period (i.e., disruptive or disturbing behavior to the passengers, use of profanity, or making sexual or racial comments or gestures of any kind to any person). (2) if the driver is observed displaying unsafe driving habits, (3) if the driver is at fault in a serious accident, (4) if the driver otherwise fails to comply with the requirements of this contract. 1.3.1.15 The contractor, at its own expense, shall obtain and maintain all necessary permits, franchises, license, or other authorizations and certificates required for lawfully performing services under this contract. All contractor personnel engaged in the performance under this contract shall be required to possess certificates of training as required by the state, county, city or other local jurisdiction. The contractor shall make available to the Project Officer documentation of the certificates, training, licenses and permits no later than (10) days after award of the contract. The Project Officer will forward copies of the aforementioned documentation to the Contracting Officer. The Contractor shall provide the COR evidence that drivers do not exceed the maximum number of hours driven per week as established by Federal law. This evidence shall be in the form of the Contactor's driver's log for the specified drivers. 1.3.1.16 The contractor shall be fully insured with an insurance company licensed and qualified to do business in the State of Georgia. Insurance in the amount of at least $100,000 per person, and $300,000 per occurrence for death or bodily injury and $50,000 per occurrence for property damage or loss shall be procured and maintained during the entire period of performance under this contract. Tasks The Contractor shall stop at the designated park and ride location(s) and return to the Roybal Campus. The shuttle pick-up/drop off location predetermined by the Project Officer at the required intervals. This schedule and or locations may be adjusted based on demand and service level requirements. The timelines may be changed by the Project Officer for certain needs or events that periodically occur at the Roybal Campus. The duration of the special needs or events will not result in a major alteration of the timeline for more than three (3) consecutive calendar days per occurrence, or more than a cumulative total of twenty (20) calendar days per six (6) month period. The maximum wait time for employees at each building shall not exceed 10 minutes from designated pick/drop off locations. The Project Officer will provide the contractor with specific pickup times as identified by route. The contractor will comply with these times. Route: Single route service between 1800 Briarcliff Road and CDC Roybal Campus. Service hours (proposed): 7:00 am - 6:00pm 30 minute intervals (7:00a - 12:00p) 1 hour (12:00p - 3:00p) 30 minute (3:00p -6:00p) Pick up/drop off Locations: Building 19 (Visitor Center) and Building 16 (Level 4 Upper Deck) a.The Contractor shall stop at every shuttle pick-up location predetermined by the Project Officer at the required intervals. b.The Contractor shall: •Provide shuttles that accommodate up to 14 passengers •Ensure that all shuttles are equipped with a first aid kit, flashlight, and fire extinguisher •Ensure that all shuttles have a spare tire and are in excellent operating condition at all times. •Ensure that all shuttles have seat belts for each passenger •Meet High Vehicle standards (i.e., prior to first shuttle departing the vehicle will be washed and interior vacuumed daily, and kept in good operating/mechanical condition) •Provide timely, uninterrupted, dependable service (based upon the shuttle schedule) •Not smoke inside the vehicles •Not handle any packages placed on the shuttle. If any packages are left on the shuttle, the driver will notify the Security Officer and the Project Officer, for proper removal of the package •Not allow drivers to operate AM/FM radios while passengers are on the bus The Contractor shall operate the intra-campus shuttle Monday through Friday, from 6:30a.m. to 6:30p.m., excluding federal holidays (listed below). Federal holidays are: New Year's DayLabor Day Martin Luther King's BirthdayColumbus Day President's DayVeteran's Day Memorial DayThanksgiving Day Independence DayChristmas Day In the event CDC is closed due to inclement weather, national emergency or any other situation under which Government Employees are granted administrative leave, a determination will be made regarding contractor personnel on a case by case basis. Period of Performance: Base Period: 6 Months Approximately August 1 - December 31, 2015 (exact date to be determined) The Period of Performance is TBD. In addition, two (2) three-month option periods are included which may be exercised at any time before expiration of the previous period at the sole discretion of the Contracting Officer. Option Period 1: 3 Months. Dates to be determined. Option Period 2: 3 Months. Dates to be determined. Places of Performance: Roybal Campus Centers for Disease Control and Prevention 1600 Clifton Rd Atlanta, GA 30329 Park and Ride Location 1800 Briarcliff Road Atlanta, GA 30329 Quarterly Progress Reports: The contractor shall provide a monthly status report to contain, at a minimum, the following information: a brief description of requirements, accomplishments during the reporting period and significant events regarding the task order, deliverables submitted or progress on deliverable products, any current or anticipated problems and solutions proposed and a brief summary of activity planned for the next reporting period. Performance Matrix: TasksPerformance StandardMethod of MeasurementAcceptable Quality Level (AQL)Incentives / Disincentives Task 1: Shuttle Services Completeness, AccuracyUser FeedbackAll data management systems contain accurate and reliable dataCPARS Evaluation SECTION D - PACKING, MARKING AND SHIPPING D.1.All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and contractor name. D.2.The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition. SECTION E - INSPECTION AND ACCEPTANCE E.1.The Project Officer will perform inspection and acceptance of the delivered supplies. E.2.Inspection and acceptance will be performed at the delivery location identified below. Acceptance is communicated in writing unless otherwise indicated in writing by the Contracting Officer or the Project Officer within 15 days of receipt. SECTION F - DELIVERIES OR PERFORMANCE NOT APPLICABLE SECTION G - CONTRACT ADMINISTRATION DATA G.1.GOVERNMENT REPRESENTATIVES G.1.1.Contracting Officer (CO) (Jul 1999) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract. No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract. (End of Clause) G.2.INVOICE SUBMISSION G.2.1.Payment by Electronic Funds Transfer (Dec 2005) (a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments. (b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled "ACH Vendor/Miscellaneous Payment Enrollment Form" to the address indicated below. Note: The form is either attached to this contract (see Section L - List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 718-8100. (c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed. (d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address: The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333 Or - Fax copy to: 404-638-5342 (End of Clause) G2.2.CDCAG001 - Invoice Submission (Mar 2006) (a) The Contractor may submit the original invoice/voucher via email: Email: FMOAPINV@CDC.GOVFINANCIAL MANAGEMENT OFFICE (c)In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904. (d)The Contractor shall include (as a minimum) the following information on each invoice: (1) Contractor's Name & Address (2) Contractor's Tax Identification Number (TIN) (3) Purchase Order/Contract Number and Task Order Number, if Appropriate (4) Invoice Number (5) Invoice Date (6)Contract Line Item Number and Description of Item (7) Quantity (8) Unit Price & Extended Amount for each line item (9)Shipping and Payment Terms (10) Total Amount of Invoice (11) Name, title and telephone number of person to be notified in the event of a defective invoice (12) Payment Address, if different from the information in (c)(1). (13)DUNS + 4 Number (End of Clause) SECTION H - SPECIAL CONTRACT REQUIREMENTS Not Applicable SECTION I - CONTRACT CLAUSES I.1.CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2(FEB 1998) I.1.1.This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html. I.1.2. 52.212-1 Instructions to Offerors-Commercial Items (Feb 2012) I.1.3. 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2012) I.1.452.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs (Feb 2012): 52.203-5 Covenant Against Contingent Fees (Apr 1984) 52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006) 52.203-7 Anti-Kickback Procedures (Jul 1995) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644) 52.222-3 Convict Labor (Jun 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jul 2010) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) 52.222-54 Employment Eligibility Verification (Jan 2009) 52.225-1 Buy American Act-Supplies (Nov 2011) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.232-33 Payment by Electronic Fund Transfer-System for Award Management (July 2013) 52.233-2 Service of Protest (Sep 2006) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.243-1Changes-Fixed Price (Aug 1987) I.1.7.352.202-1 Definitions (Jan 2006) I.1.8.352.203-70 Anti-lobbying (Jan 2006) I.1.9.352.222-70 Contactor Cooperation in Equal Employment Opportunity Investigations (2010) I.1.10.352.223-70 Safety and Health (Jan 2006) I.1.11.352.239-70 Standard for Security Configurations (Jan 2010) I.1.12.352.239-71 Standard for Encryption Language (Jan 2010) I.1.13.352.239-72 Security Requirements for Federal Information Technology Resources (Jan 2010) I.1.14.352.242-71 Tobacco-free Facilities (Jan 2006) 52.217-5 Evaluation of Options (July 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of provision) FAR 52.217-8 Option to Extend Services The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration. FAR 52.217-9 Option to Extend the Term of the Contract (a) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days before the last day of the period of performance; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 12 months. 52.212-2 Evaluation-Commercial Items (OCT 2014). (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the LOWEST PRICED TECHNICALLY ACCEPTABLE offeror. The following factors shall be used to evaluate offers: Technical Capability to meet the Requirements Price Past Performance Technical and past performance, when combined, are equally important to price (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. SECTION J - LIST OF ATTACHMENTS Not Applicable SECTION K - REPRESENTATION, CERTIFICATIONS AND OTHER STATEMENT OF OFFERORS K.1Offer shall include a completed copy of the provision at FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Items (See Section I). SECTION L - INSTRUCTIONS TO THE OFFERORS L.1.CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-1(FEB 1998) L.1.1.Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/comp/far/index.html. L.1.2. FAR clause, 52.212-1 Solicitation Provisions Incorporated by Reference (Feb 1998); [NAICS Code: 485113] L.1.3. The quote shall be submitted electronically via e-mail to the Contracting Officer at VWL8@CDC.GOV before 5:00 pm (1700) EASTERN TIME on 19 June 2015. L.1.4.QUESTIONS: ALL QUESTIONS shall be submitted electronically via e-mail to the Contracting Officer at VWL8@CDC.GOV before 5:00 pm (1700) EASTERN TIME on 16 June 2015. L.1.5.All email responses to this notice must identify the RFQ# in the subject line of the email. L.1.6.FAXED OR MAILED PROPOSALS AND/OR QUESTIONS WILL NOT BE CONSIDERED. SECTION M - CRITERIA FOR AWARD M.1.AWARD: M.1.1.This is an all or none procurement. Offerors must quote on all or none of the line items. M.1.2. Award will be made to the LOWEST-PRICED TECHNICALLY ACCEPTABLE offeror. The base plus all option period shall be evaluated M.1.3. CDC intends to make an award soon after the response date of this notice. And the Government intends to award without discussions. M.1.4. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
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(https://www.fbo.gov/spg/HHS/CDCP/PGOA/2015-Q-17280 /listing.html)
Place of Performance: Address: CDC Roybal Campus, 1600 Clifton Road, NE, Atlanta, Georgia, 30329, United States; Zip Code: 30329
Record: SN03763804-W 20150616/150614233251-8da1af40f8536fd547d26032f8cd7aff (fbodaily.com)
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V -- CDC Roybal Shuttle Services - Combined Synopsis Solicitation PDF