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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 18, 2015 FBO #4955
DOCUMENT

Z -- Flooring - Attachment

Notice Date: 6/16/2015
Notice Type: Attachment
NAICS: 238330 — Flooring Contractors
Contracting Office: Department of Veterans Affairs;Network Contracting Office 8 (248);Room 315, Bldg. 2;10,000 Bay Pines Blvd;Bay Pines FL 33744
ZIP Code: 33744
Solicitation Number: VA24815Q1504
Response Due: 6/25/2015
Archive Date: 7/25/2015
Point of Contact: Steven Scharlow
E-Mail Address: 9-3307<br
Small Business Set-Aside: Total Small Business
Description: RFQ (Combined Synopsis/Solicitation) General Information Document Type: RFQ RFQ Number:VA248-15-Q-1504 Posted Date:6/16/2015 Response Date:6/25/2015 @ 4:00 PM EST Classification Code:Z1DZ Set Aside:100% Small Business NAICS Code:238330 Contracting Office Address NCO 8 ATTN: Steven Scharlow 10000 Bay Pines Blvd, Bldg. 2 RM 314 Bay Pines, FL 33744 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a request for quotations (RFQ). The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-79 December 15, 2014. This RFQ is Restricted to Small Businesses (SB). The associated North American Industrial Classification System (NAICS) code for this procurement is 238330, with a small business size standard of $15,000,000.00 in Annual Receipts. The Network Contracting Office 8 is seeking a professional flooring installer to provide the necessary labor, materials (as noted), parts, equipment, shipping and transportation to install flooring material and wall base, matching existing in multiple locations at the C.W. Bill Young VA Medical Center, Bay Pines, Florida in accordance with the Statement of Work (SOW) below. All questions regarding this RFQ must be in writing and may be sent by e?mail to steven.scharlow@va.gov and courtesy copy Ms. Johnston at julie.johnston@va.gov. Questions must be received no later than 6/23/2015 at 2:00 PM EST. No further questions will be accepted after that date and time. Answers to vendor questions will be posted on FBO.gov no later than 6/24/2015 at 2:00 PM EST. You are reminded that representatives from your company SHALL NOT contact any Bay Pines VA Health Care System to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer. QUOTE FORMAT AND EVALUATION CRITERIA 1.Quote: Offerors shall provide a quote with a price breakout for labor and materials. 2.Technical Solution: The Contractor shall provide a technical solution stating how they will complete the work identified in the Statement of Work. (Go/No Go) 3.References: Offerors shall provide up to three references of their performance providing the same or similar services matching the scope of this requirement within the last three years having the same magnitude and complexity as this requirement. The offeror's will provide the following information as a minimum: "Contract Number "Dollar Value "Dates of performance "Name of Contracting Agency/Hospital "Point of Contact at that Agency/Hospital "Point of Contact information (i.e. email address, telephone number, etc.) "A brief description of the work effort sufficient to demonstrate the relationship between the reference contract and the proposed effort. 4.New Vendor Form: Offeror shall complete the attached New Vendor Form if contractor is not already registered in Bay Pines VISTA. Bank and account information is not initially required. This additional bank information will only be needed from your company if it has been determined that you are the winning awardee. 5.The quotes will be evaluated on a lowest price technically acceptable basis, with past performance as part of the technical evaluation. 6.Quotes shall be provided to Steven Scharlow via e-mail at steven.scharlow@va.gov. 7.All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM/ 8.Quotes must be received on/or before 4:00 PM EST on 6/25/2015, to be considered for award. 9.Vendors shall provide a minimum quote acceptance period of 90 days after RFP closing for offers 10.Award The offeror's initial quote should contain the offeror's best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the quote instructions. Offerors may be contacted to resolve minor or clerical errors and the Contracting Officer reserves the right to award without further conversations. Place of Performance "C.W. Bill Young VA Medical Center, 10000 Bay Pines Blvd, Bay Pines, FL 33744 Delivery: Delivery is required no later than 60 calendar days from date of award. The government intends to award a contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items." The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting): The following RFQ provisions apply to this acquisition: 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a Firm Fixed Priced contract resulting from this RFQ. (End of Provision) 52.233-2 Service of Protest (Sep 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Network Contracting Office 8 Steven Scharlow, 10000 Bay Pines Blvd. Bldg. 2 RM 315 Bay Pines FL 33744. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) The following contract clauses apply to this acquisition: oFAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights oFAR 52.204-7, System for Award Management o52.204-13 System for Award Management Maintenance oFAR 52.212-1, Instruction to Offerors-Commercial Items oFAR 52.212-3, "Offerors Representations and Certifications-Commercial Items" APR 2012 oFAR 52.212-4, "Contract Terms and Conditions-Commercial Items" SEPT 2013 oFAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders" NOV 2013 oFAR 52.203-3 Gratuities, oFAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards oFAR 52.209-6 -- Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. oFAR 52.219-6 -- Notice of Total Small Business Set-Aside. oFAR 52.209-10 - Prohibition on Contracting With Inverted Domestic Corporations. oFAR 52.219-28 Post Award Small Business Program Representation, oFAR 52.222-3, Convict Labor oFAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies oFAR 52.222-21, Prohibition of Segregated Facilities, oFAR 52.222-26, Equal Opportunity oFAR 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era oFAR 52.222-36, Affirmative Action for Workers with Disabilities oFAR 52.222-37 -- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans oFAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving oFAR 52.225-13 Restrictions on Certain Foreign Purchases oFAR 52.232-33 Payment By Electronic Funds Transfer-System for Award Management oFAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors oFAR 52.222-55 -- Minimum Wages Under Executive Order 13658. oFAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications oFAR 52.252-2, Clauses Incorporated by Reference oFAR 52.222-41 -- Service Contract Act of 1965 oFAR 52.225-13 -- Restrictions on Certain Foreign Purchases oFAR 52.232-39 Unenforceability of Unauthorized Obligations oFAR 52.233-4, Applicable Law for Breach of Contract Claim oFAR 52.236-9 -- Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements. oFAR 52.237-1 -- Site Visit oFAR 52.247-34, F.O.B. Destination 852.203-70Commercial Advertising (JAN 2008) 852.203-71Display of Department of Veterans Affairs Hotline Poster (DEC 1992) 852.237-70Contractor Responsibilities (APR 1984) 852.246-71Inspection (JAN 2008) 852.273-72Electronic Submission of Payment requests 52.246-4 -- Inspection of Services -- Fixed-Price (Aug. 1996) (a) Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services. (b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires. (c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work. (d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. (e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may -- (1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and (2) Reduce the contract price to reflect the reduced value of the services performed. (f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may -- (1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or (2) Terminate the contract for default. 52.233-1 Disputes. Disputes (July 2002) (a) This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). (b) Except as provided in the Act, all disputes arising under or relating to this contract shall be resolved under this clause. (c) "Claim," as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. However, a written demand or written assertion by the Contractor seeking the payment of money exceeding $100,000 is not a claim under the Act until certified. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a claim under the Act. The submission may be converted to a claim under the Act, by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time. (d)(1) A claim by the Contractor shall be made in writing and, unless otherwise stated in this contract, submitted within 6 years after accrual of the claim to the Contracting Officer for a written decision. A claim by the Government against the Contractor shall be subject to a written decision by the Contracting Officer. (2)(i) The Contractor shall provide the certification specified in paragraph (d)(2)(iii) of this clause when submitting any claim exceeding $100,000. (ii) The certification requirement does not apply to issues in controversy that have not been submitted as all or part of a claim. (iii) The certification shall state as follows: "I certify that the claim is made in good faith; that the supporting data are accurate and complete to the best of my knowledge and belief; that the amount requested accurately reflects the contract adjustment for which the Contractor believes the Government is liable; and that I am duly authorized to certify the claim on behalf of the Contractor." (3) The certification may be executed by any person duly authorized to bind the Contractor with respect to the claim. (e) For Contractor claims of $100,000 or less, the Contracting Officer must, if requested in writing by the Contractor, render a decision within 60 days of the request. For Contractor-certified claims over $100,000, the Contracting Officer must, within 60 days, decide the claim or notify the Contractor of the date by which the decision will be made. (f) The Contracting Officer's decision shall be final unless the Contractor appeals or files a suit as provided in the Act. (g) If the claim by the Contractor is submitted to the Contracting Officer or a claim by the Government is presented to the Contractor, the parties, by mutual consent, may agree to use alternative dispute resolution (ADR). If the Contractor refuses an offer for ADR, the Contractor shall inform the Contracting Officer, in writing, of the Contractor's specific reasons for rejecting the offer. (h) The Government shall pay interest on the amount found due and unpaid from (1) the date that the Contracting Officer receives the claim (certified, if required); or (2) the date that payment otherwise would be due, if that date is later, until the date of payment. With regard to claims having defective certifications, as defined in FAR 33.201, interest shall be paid from the date that the Contracting Officer initially receives the claim. Simple interest on claims shall be paid at the rate, fixed by the Secretary of the Treasury as provided in the Act, which is applicable to the period during which the Contracting Officer receives the claim and then at the rate applicable for each 6-month period as fixed by the Treasury Secretary during the pendency of the claim. (i) The Contractor shall proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the Contracting Officer. (End of clause) Points of Contact Contracting Officer Name: Steven Scharlow Organization: NCO 8 Phone No.: 727-399-3307 E-Mail Address: steven.scharlow@va.gov Contractor Point of Contact: Contractor Legal Business Name: TO BE DETERMINED DUNS: CAGE CODE: Contractor POC: E-Mail Address: Phone Number: Fax Number: STATEMENT OF WORK Flooring Replacement Project 1.0 SCOPE OF WORK: The intent of this request is to establish a single award contract to include all necessary labor, materials (as noted), parts, equipment, shipping and transportation to install flooring material and wall base at the Bay VA Healthcare System, matching existing in multiple locations within the facility. New flooring locations and material as identified in attached drawings using specifications below. The Contracting Officer shall contact interested contractors to schedule a single/group site visit which will be coordinated with the Interior Designer to tour, measure and inspect the site. All vendors are highly encouraged and expected to attend the site visit prior to providing a quote for this project. Vendors must take their own measurements and photo's so they can supply accurate pricing, drawings, specifications, and technical solutions for floor instillation for each room. 1.1 Building 22, 2nd Floor Clinics Flooring Specifications: Forbo MCT -Marmoleum Composition Tile Size -Approx. 13"x13" MCT-3055 Fresco Blue MCT-3120 Rosato Installation Pattern: Refer to drawing **Color locations per attached drawing ** Wall Base Specification: Johnsonite Rubber wall base Color: 34-Almond Height: 4" Standard Profile 1.2 Building 2, Room 116 Flooring Specification: Interface Flor -Carpet Tile Size -50cm x 50cm Pattern: Cubic Color: 6395 Construction Installation Pattern: Non Directional Wall Base Specification: Johnsonite Rubber wall base Color: 22 -Pearl Height: 4" Standard Profile 1.3Building T-203A Flooring Specification: Interface Flor -Carpet Tile Size -50cm x 50cm Pattern: Cubic Color: 6395 Construction Installation Pattern: Non Directional Wall Base Specification: Johnsonite Rubber wall base Color: 22 -Pearl Height: 4" Standard Profile 1.4 Building 100 5th Floor; Hospice Corridor Flooring Specifications: Centiva Event Series Stone Roman Travertine NS-7210-E QU 12" x 18" Installation Pattern: Brick Lay **Color location per attached drawing** Wall Base Specification: Johnsonite Rubber wall base Color: 34-Almond Height: 4" Standard Profile 2.0 Installation: Installation shall be in accordance with manufacturer requirements for installation. This includes utilizing recommended adhesives, placement, and floor prep to ensure a smooth, level surface, along with moisture testing for optimum adhesion, performance and appearance. The installation should not begin until the work of all other trades has been completed, especially overhead trades. Installation shall be clean, fully enclosed, weather tight, and maintained at a uniform temperature of at least 65F for 24 hours before, during, and after the installation is completed. The flooring and adhesives shall be conditioned in the same manner. Floors and walls shall be clean, dry, and free of dust, all paints, wallpaper, and all other foreign material, which may affect proper adhesive bonding. 3.0 DELIVERY Delivery is required no later than 60 calendar days from date of contract award. 4.0 GENERAL INFORMATION A.Site may be available during non-business hours, nights and weekends, work areas are within an active medical center environment with patient, visitor and staff safety to be maintained at all times. Exposure to patients, visitors and staff are to be minimized and will be monitored by the COR, CLC Nurse Managers, Safety and Infection Control officials for compliance. Measures to maintain optimum environmental conditions may determine/require Contractor to provide floor to ceiling dust barriers, exhaust fans, etc. Patient privacy to be protected at all times. Contractor shall continuously protect the work area and the owners' property at all times. B.Clean up work areas daily as work is commenced. Contractor is to keep all tools and equipment within their immediate work area cordoned from patients, visitors and staff at all times while on site. Contractor is to leave area clean, removing all trash, equipment and materials before leaving worksite each day. Dust control equipment must be used to insure dust control and must be more than mere fans. C.Contractor to maintain noise level respectful of patient care, music/radio playing is not permitted. D.Contractor must have a project manager/work leader and/or supervisor present throughout entire project. E.Contractor shall be liable for all direct and consequential damages arising out of the contractor breach of this agreement beginning work in a timely manner and minimal disruption to VA operations. F.All a/c vents to be covered with filter screens to insure dust control. G.Dust control equipment must be used to insure dust control and must be more than mere fans. H.Contractor must have a general Aggregate insurance policy of no less than $2,000,000. I.Contractor shall be liable for all direct and consequential damages arising out of the contractor breach of this agreement beginning work in a timely manner and minimal disruption to VA operations. J.Contractor to furnish sufficient and qualified forces and proper equipment and to work overtime, including nights and weekends as to maintain the schedule set forth by the VA. K.Contractor shall continuously protect the work area and the owners' property at all times. L.Contractor must comply in full with all applicable environment, health and safety, local and national regulations. M.The C&A requirements do not apply, and that a Security Accreditation Package is not required. 5.0 STATEMENT OF BID ITEM(S) A.The contractor is to provide all labor, materials as noted, supervision and essentials to install all flooring, transitions, and wall base in areas listed above. 6.0 CONSTRUCTION SECURITY REQUIREMENTS A.Security Plan: 1.The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. 2.The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations. B.Security Procedures: 1.General Contractor's employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. 2.For working outside the "regular hours" as defined in the contract, The General Contractor shall give 3 days' notice to the Contracting Officer so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. 3.No photography of VA premises is allowed without written permission of the Contracting Officer. 4.VA reserves the right to close down or shut down the project site and order General Contractor's employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer. 7.0 FIRE SAFETY A.Applicable Publications: Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only. 1.American Society for Testing and Materials (ASTM): E84-2009Surface Burning Characteristics of Building Materials 2.National Fire Protection Association (NFPA): 10-2010Standard for Portable Fire Extinguishers 30-2008Flammable and Combustible Liquids Code 51B-2009Standard for Fire Prevention During Welding, Cutting and Other Hot Work 70-2011National Electrical Code 241-2009Standard for Safeguarding Construction, Alteration, and Demolition Operations 3.Occupational Safety and Health Administration (OSHA): 29 CFR 1926Safety and Health Regulations for Construction B.Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to Project Engineer and Facility Safety Manager for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the general contractor's competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. Documentation shall be provided to the Resident Engineer that individuals have undergone contractor's safety briefing. C.Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241. D.Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet). E.Temporary Construction Partitions: 1.Install and maintain temporary construction partitions to provide smoke-tight separations between construction areas the areas that are described in phasing requirements and adjoining areas. Construct partitions of gypsum board or treated plywood (flame spread rating of 25 or less in accordance with ASTM E84) on both sides of fire retardant treated wood or metal steel studs. Extend the partitions through suspended ceilings to floor slab deck or roof. Seal joints and penetrations. At door openings, install Class C, � hour fire/smoke rated doors with self-closing devices. 2.Install one-hour temporary construction partitions as shown on drawings to maintain integrity of existing exit stair enclosures, exit passageways, fire-rated enclosures of hazardous areas, horizontal exits, smoke barriers, vertical shafts and openings enclosures. 3.Close openings in smoke barriers and fire-rated construction to maintain fire ratings. Seal penetrations with listed through-penetration firestop materials in accordance with Section 07 84 00, FIRESTOPPING. F.Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA 241 and NFPA 70. G.Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with Project Engineer and facility Safety Manager. H.Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to Project Engineer and facility Safety Manager. I.Fire Extinguishers: The Medical Center will provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10. They are to be returned upon completion of the project. J.Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30. L.Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with Project Engineer and facility Safety Manager. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the Resident Engineer. M.Smoke Detectors: Prevent accidental operation. Remove temporary covers at end of work operations each day. Coordinate with Project Engineer and facility Safety Manager. N.Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with Project Engineer. Obtain permits from facility Safety Manager at least 2 hours in advance. Designate contractor's responsible project-site fire prevention program manager to permit hot work. O.Fire Hazard Prevention and Safety Inspections: Inspect entire construction areas weekly. Coordinate with, and report findings and corrective actions weekly to Project Engineer and facility Safety Manager. P.Smoking: Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas. Q.Dispose of waste and debris in accordance with NFPA 241. Remove from buildings daily. R.Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926. 8.0 OPERATIONS AND STORAGE AREAS A.The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. B.Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed. C.The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. Per FARclause 52.236-10, the contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads. D.Working space and space available for storing materials shall be as determined by the Resident Engineer. E.Workmen are subject to rules of Medical Center applicable to their conduct. F.Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by Resident Engineer where required by limited working space. 1.Do not store materials and equipment in other than assigned areas. 2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation. 3.Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by Resident Engineer. All such actions shall be coordinated with the Utility Company involved: G.Phasing: To insure such executions, Contractor shall furnish the Resident Engineer with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, the Contractor shall notify the Resident Engineer two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to Resident Engineer and Contractor, as follows: H.Buildings will be occupied during performance of work; but immediate areas of alterations will be vacated as required. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period. I.When a building is turned over to Contractor, Contractor shall accept entire responsibility therefore. 1.Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified. J.Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by Resident Engineer. 1.No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of Resident Engineer. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director's prior knowledge and written approval. 2.Contractor shall submit a request to interrupt any such services to Resident Engineer, in writing, 48 hours in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. 3.Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours. 4.Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the Resident Engineer. 5.In case of a contract construction emergency, service will be interrupted on approval of Resident Engineer. Such approval will be confirmed in writing as soon as practical. 6.Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor. K.Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces. L.To minimize interference of construction activities with flow of Medical Center traffic, comply with the following: 1.Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. M.Coordinate the work for this contract with other construction operations as directed by Resident Engineer. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS. 9.0 ALTERATIONS A.Survey: Before any work is started, the Contractor shall make a thorough survey with the Resident Engineer areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces: B.Re Survey: Thirty days before expected partial or final inspection date, the Contractor and Resident Engineer together shall make a thorough re survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report: 1.Re survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract. C.Protection: Provide the following protective measures: 1.Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed. 10.0 INFECTION PREVENTION MEASURES A.Implement the requirements of VAMC's Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded. B.Establish and maintain a dust control program as part of the contractor's infection preventive measures in accordance with the guidelines provided by ICRA Group. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to Project Engineer and Facility ICRA team for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES. 1.All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center. C.Medical center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition: 1.The RE and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed. 2.In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source. D.In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold. 1.Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by Resident Engineer. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction. 2.Do not perform dust producing tasks within occupied areas without the approval of the Resident Engineer. For construction in any areas that will remain jointly occupied by the medical Center and Contractor's workers, the Contractor shall: a.Provide one-hour temporary drywall construction barriers as required to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the Resident Engineer and Medical Center. b.HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other prefilter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center. c.Adhesive Walk-off/Carpet Walk-off Mats, minimum 600mm x 900mm (24" x 36"), shall be used at all interior transitions from the construction area to occupied medical center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times. d.Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids. e.The contractor shall not haul debris through patient-care areas without prior approval of the Resident Engineer and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down. f.Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended. g.There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours. h.At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal. E.Final Cleanup: 1.Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction. 2.Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc. 3.All new air ducts shall be cleaned prior to final inspection. 11.0 DISPOSAL AND RETENTION A.Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows: 1.Reserved items which are to remain property of the Government are identified by attached tags as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re installation and reuse. Store such items where directed by the COTR. 2.Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center. 3.Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation. 12.0 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS PER FAR 52.236 9 A.The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, that are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree pruning compound as directed by the Contracting Officer. B.The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor. C.Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements. 13.0 RESTORATION A.Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the Resident Engineer. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the Resident Engineer before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified. B.Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work. C.At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings and which are not scheduled for discontinuance or abandonment. D.Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243 4 and VAAR 852.236 88) and "DIFFERING SITE CONDITIONS" (FAR 52.236 2). 14.0 USE OF ROADWAYS A.For hauling, use only established public roads and roads on // Medical Center property and, when authorized by the Resident Engineer, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges. B.When new permanent roads are to be a part of this contract, Contractor may construct them immediately for use to facilitate building operations. These roads may be used by all who have business thereon within zone of building operations. C.When certain buildings (or parts of certain buildings) are required to be completed in advance of general date of completion, all roads leading thereto must be completed and available for use at time set for completion of such buildings or parts thereof. 15.0 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT A.Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to compliance with the following provisions: 1.Permission to use each unit or system must be given by Resident Engineer. If the equipment is not installed and maintained in accordance with the following provisions, the Resident Engineer will withdraw permission for use of the equipment. 2.Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces. 3.Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated. 4.Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze up damage. 5.The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system. 6.All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government. // Boilers, pumps, feed water heaters and auxiliary equipment must be operated as a complete system and be fully maintained by operating personnel. Boiler water must be given complete and continuous chemical treatment. B.Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government. C.This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections. 16.0 TEMPORARY USE OF EXISTING ELEVATORS A.Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions: 1.Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Contractor may use elevators for daily use between the hours of as required and for special nonrecurring time intervals when permission is granted. Personnel for operating elevators will not be provided by the Department of Veterans Affairs. 2.Contractor covers and provides maximum protection of following elevator components: a.Entrance jambs, heads soffits and threshold plates. b.Entrance columns, canopy, return panels and inside surfaces of car enclosure walls. c.Finish flooring. 4.Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by Contracting Officer. 17.0 AVAILABILITY AND USE OF UTILITY SERVICES A.The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge. Water is available at no cost to the Contractor. 18.0 HISTORIC PRESERVATION Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the Contracting Officer verbally, and then with a written follow up. END
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(https://www.fbo.gov/spg/VA/BPVAMC/VAMCCO80220/VA24815Q1504/listing.html)
Document(s): Attachment; File Name: VA248-15-Q-1504 VA248-15-Q-1504_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2112405&FileName=VA248-15-Q-1504-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2112405&FileName=VA248-15-Q-1504-000.docx; File Name: VA248-15-Q-1504 Drawings.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2112406&FileName=VA248-15-Q-1504-001.pdf); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2112406&FileName=VA248-15-Q-1504-001.pdf; File Name: VA248-15-Q-1504 Site Visit Instructions 02.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2112407&FileName=VA248-15-Q-1504-002.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2112407&FileName=VA248-15-Q-1504-002.docx; File Name: VA248-15-Q-1504 New Vendor Form.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2112408&FileName=VA248-15-Q-1504-003.pdf); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2112408&FileName=VA248-15-Q-1504-003.pdf; File Name: VA248-15-Q-1504 Wage Determination.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2112409&FileName=VA248-15-Q-1504-004.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2112409&FileName=VA248-15-Q-1504-004.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: C.W. Bill Young VA Medical Center;10,000 Bay Pines Blvd.;Bay Pines, FL; Zip Code: 33744
Record: SN03765450-W 20150618/150616234542-475ef3a555b34668d63d75cb1088c6f0 (fbodaily.com)
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