Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 18, 2015 FBO #4955
DOCUMENT

70 -- Dialysis Electronic Medical Record (EMR) - Attachment

Notice Date

6/16/2015
 

Notice Type

Attachment
 

NAICS

541519 — Other Computer Related Services
 

Contracting Office

Department of Veterans Affairs;Technology Acquisition Center;23 Christopher Way;Eatontown NJ 07724
 

ZIP Code

07724
 

Solicitation Number

VA11815N0344
 

Response Due

6/26/2015
 

Archive Date

10/3/2015
 

Point of Contact

Jessica.Adamitis@va.gov
 

E-Mail Address

jessica.adamitis@va.gov
(jessica.adamitis@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Dialysis Electronic Medical Record (EMR) Request for Information (RFI) Introduction This Request for Information (RFI) is for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The purpose of this RFI is to identify qualified contractors, who are able to meet VA's requirements for an enterprise dialysis EMR, preferably leveraging Commercial Off-The-Shelf (COTS) products. You will not be entitled to payment for direct or indirect costs that you incur in responding to this RFI. No funds have been authorized, appropriated or received for this effort. The information provided may be used by the VA in developing its acquisition strategy and Performance Work Statement (PWS). Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Department of Veterans Affairs (VA) is in the process of establishing a national contract for a dialysis EMR that would standardize and automate data capture and reporting among VA's 71 dialysis facilities (see link below for listing of VA dialysis facilities). Please provide responses to the questions below, and provide any additional comments or information to clearly identify the capabilities of your dialysis EMR system. Partial responses are acceptable, but the Government is seeking as much information as possible during this market research activity. Please note this RFI is supporting a national procurement effort and is separate from RFIs and RFPs previously issued by local VA facilities. http://www.va.gov/health/services/renal/dialysis.asp Questions: 1.General Company Information a.Company Name b.CAGE/DUNS Number under which the company is registered in SAM/VetBiz.gov c.Company Address d.Point of contact name e.Telephone number f.Email address 2.Are you a small or large business under NAICS 541519 (150 Employees)? If you believe there is a more appropriate NAICS code, please provide that to the Government with your rationale. 3.If a small business, what type of small business are you? 4.Do you anticipate proposing as a prime contractor? Will you be using subcontractors with this effort? 5.Describe your company's dialysis EMR capabilities and technical aspects. 6.Identify the dialysis machines and models with which the dialysis EMR interfaces. For each, indicate whether the dialysis EMR directly interfaces with the machine. If not, identify hardware/software needed for interface. Describe data concentrator requirements (if applicable). 7.Identify the number of dialysis machines and patients the dialysis EMR supports. For example, if a dialysis facility has 16 dialysis machines, would the facility purchase one dialysis EMR or multiple EMRs? Describe software licensing, renewal options, and hardware requirements. 8.Identify the data the dialysis EMR automatically captures and the data source. 9.Identify the data that must be manually inputted into the dialysis EMR. 10.Are there limitations to storage of dialysis treatment history within the dialysis EMR? 11.Identify indicators that are automatically calculated by the dialysis EMR and the methodology used (i.e. Kt/V, etc). 12.Does the dialysis EMR have the ability to communicate to and from VA's electronic medical record (see link below)? Note: VISTA is the VA's EMR. Describe how the dialysis EMR will transmit (identify specific protocol and version used) the following data: treatment records (from the dialysis EMR to the VA EMR), medication data (bi-directional), and laboratory data (from VA laboratory package to dialysis EMR). Illustrate with Use Cases. http://www.va.gov/vdl/section.asp?secid=1 13.Has the dialysis EMR been used at VA facilities before? If so, identify location and describe use. If known, provide contract number, cost for system, training, and technical support provided. 14.Does the dialysis EMR have the capability of electronically reporting data to CROWNWeb? If so, enumerate protocols used. 15.Does the dialysis EMR have the ability to generate standard and/or customizable quality and safety management reports (including summary data and graphs)? If so, describe. 16.Does the dialysis EMR have the ability to generate ad hoc reports? If so, describe and identify standard output. 17.Does the dialysis EMR have wireless capability in accordance with FIPS 140-2? 18.Does the dialysis EMR have bar code scanning capability in accordance with FIPS 140-2? 19.Describe available installation support and procedures. Identify minimal hardware and software requirements for a basic installation. 20.Describe available training for the dialysis EMR. What is the recommended method for this training and duration based on industry best practices? For example, classroom, web based training, etc. 21.Describe available technical support. What is the recommended technical support based on your historical data and industry best practices? For example, on site, 24/7 call desk, etc. What is the anticipated duration of support for the dialysis EMR? Identify plan for transitioning to future EMR versions (if applicable). 22.Provide a Rough Order of Magnitude to install, configure, and sustain an EMR within VA's 71 facilities. Please provide a ROM (unit cost) and separately identify costs for: licenses, installation, training, and technical support. Note: The dialysis EMR must be installed behind the VA firewall. 23.Provide technical and functional comments/recommendations that may contribute to a more accurate statement of work and efficient, cost effective effort. 24.Is the dialysis EMR compliant with Section 508 requirements (see below link)? http://www.section508.va.gov/ 25.Is the dialysis EMR compliant with all security and privacy control requirements for federal information systems as listed below? You do not need to address each document separately. Please identify the areas or documents your product is non-compliant with. A summary of the most important Federal and VA policy issues needed to ensure adequate security and privacy controls are provided in VA Handbook 6500.6, Contract Security, Appendix C (see link below). http://www.ois.oit.va.gov/docs/Appendix_C.pdf a.Federal Information Security Management Act of 2002, Public Law 107-347 § 208, 116 Stat. 2946 (2002) b.Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public Law 104- 191 § 264, 110 Stat. 1936 (2003) c.Privacy Act of 1974, 5 U.S.C. 552a d.15 U.S.C. §278g-3 e.38 U.S.C. §5721-28 f.40 U.S.C. §11331 g.44 U.S.C. Chapter 35 h.OMB Circular A-130, Management of Federal Information Resources (November 28, 2000) i.OMB M-06-15, Safeguarding Personally Identifiable Information (May 22, 2006) j.OMB M-07-11, Implementation of Commonly Accepted Security Configurations for Windows Operating Systems (March 22, 2007) k.OMB M-07-18, Ensuring New Acquisitions Include Common Security Configurations (June 1, 2007) m.OMB Memorandum for Chief Information Officers/Chief Acquisition Officers, Reminder - Ensuring Competition When Acquiring Information Technology and Using Common Security Configurations (December 19, 2007) n.OMB M-07-19, FY 2007 Reporting Instructions for the Federal Information Security Management Act and Agency Privacy Management (July 25, 2007) o.OMB M-09-02, Information Technology Management Structure and Governance Framework (October 21, 2008) p.OMB M-09-29, FY 2009 Reporting Instructions for the Federal Information Security Management Act and Agency Privacy Management (August 20, 2009) q.National Institute of Standards and Technology: Federal Information Processing Standards (FIPS) http://scrc.nist.gov/publications/fips/index.html r.National Institute of Standards and Technology Special Publications 800 Series http://csrc.nist.gov/publications/nistpubs/index.html s.Federal Acquisition Regulations, 48 C.F.R. Parts 39 and 52. t.VAAR - 852.273-75 Security Requirements for Unclassified Information Technology Resources (Interim - October 2008) u.VA Directive and Handbook 6500, Information Security Program v.VA Directive 6502, VA Enterprise Privacy Program w.VA Directive and Handbook 0710, Personnel Suitability and Security Program x.VA Handbook 6500.1, Electronic Media Sanitization y.VA Handbook 6500.2, Management of Security and Privacy Incidents z.VA Handbook 6500.3, Certification and Accreditation of VA Information Systems aa.VA Handbook 6500.5, Incorporating Security and Privacy in System Development Lifecycle bb.VHA Handbook 1600.01, Business Associate Agreements cc.VHA Handbook 1605.1, Privacy and Release of Information Please submit the above requested information by 4:00PM EST on XX, 2015 via email to Jessica Adamitis, Contract Specialist, at jessica.adamitis@va.gov. VA reserves the right to not respond to any, all, or select responses or materials submitted. All VA current requirements identified herein are subject to change at any time. If you experience any problems or have any questions concerning this announcement, please contact Jessica Adamitis at jessica.adamitis@va.gov or 732-440-9704.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/d920cd636d20fa75f08175f3e36b55a4)
 

Document(s)

Attachment
 

File Name: VA118-15-N-0344 VA118-15-N-0344.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2111005&FileName=VA118-15-N-0344-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2111005&FileName=VA118-15-N-0344-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03766078-W 20150618/150616235150-d920cd636d20fa75f08175f3e36b55a4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |