Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 18, 2015 FBO #4955
DOCUMENT

J -- STERIS EQUIPMENT MAINTENANCE VAMC SALEM, VA - Attachment

Notice Date

6/16/2015
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667
 

ZIP Code

23667
 

Solicitation Number

VA24615Q0902
 

Response Due

6/22/2015
 

Archive Date

7/22/2015
 

Point of Contact

Darla J Hurlock
 

E-Mail Address

8-3120<br
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs Medical Center (VAMC) at Salem, Virginia has a need for a Service Contract for Maintenance and Repair of Steris ® medical equipment. The NAICS code for this requirement is 811219; size standard is $20.5m. This is not a request for bids, quotes, or proposals. This is a SOURCES SOUGHT announcement only. The purpose of this notice is to conduct market research and obtain information from qualified businesses. The responses to this announcement will assist in determining the socio-economic set aside if feasible. VA is required by Public Law 109-461 to give first priority to SDVOSB and VOSB concerns if there should be sufficient firms available to compete under a set aside. If insufficient veteran owned and small business response is received to establish the basis for setting this action aside for other than large business participation then the action will be advertised as full and open competition, in which case, all interested parties responding shall be eligible to bid. - Essential technical capability: Must be licensed and/or certified to work with OEM proprietary software and make OEM maintenance and repairs. DRAFT WORK STATEMENT - MAINTENANCE OF STERILIZERS, CART WASHERS, OPERATING ROOM LIGHTS AND ULTRASONIC CLEANERS VAMC SALEM, VA 1. SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled maintenance shall be provided only during Contractor's normal working hours (8:00 a.m. to 4:30 p.m.), Monday through Friday, (excluding holidays) local site time. 2. LOCATION OF WORK: Salem VA Medical Center, 1970 Roanoke Blvd., Salem, VA 24153 3. SCOPE OF WORK: Contractor shall provide full service, which includes all scheduled preventive maintenance (quarterly), repairs, repair parts, calibrations as needed and phone support. Contractor shall have full access to the original manufacturer's software for calibration and repairs as required. No sub-contracting of any portion of this service is authorized. All technicians providing service on this equipment shall be factory trained by the original manufacturer of the equipment. Documentation of this training needs to be available upon request. Maintenance shall be performed on: (1) 120 Cart Washer (1) 16in Century VAC SD Steam Sterilizer (1) 48in Platform Prevac Sterilizer (1) Caviwave ultrasonic cleaner L2RWF 20 gal 208V/1PH/132Hz (1) Caviwave ultrasonic cleaner L2RWF 20 gal 208V/3PH/132Hz (9) Harmony dual LED585 HD operating room lights, 4. PERIOD OF PERFORMANCE: Base:October 1, 2015 through September 30, 2016 Option 1:October 1, 2016 through September 30, 2017 Option 2:October 1, 2017 through September 30, 2018 Option 3:October 1, 2018 through September 30, 2019 5. JUSTIFICATION: In accordance with the manufacturer's requirements, NFPA, the Joint Commission, and local policy scheduled and unscheduled maintenance is required on this equipment. Additionally, all service (including parts) must be equal to or greater than what the original manufacturer would provide. 6. PERSONNEL CLEARANCES AND PRIVACY CONSIDERATIONS: The Contractor will ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by HIPPA (Health Insurance Portability and Accountability Act of 1996) with respect personal and confidential information that they may come upon, while servicing medical equipment. Additionally, all contracted service personnel must have training on the above described equipment equivalent to the original manufacturers training. 7. DOCUMENTATION: a. Contractor shall provide the Biomed COR with individual written reports which describe the maintenance and repair service performed on the equipment in sufficient detail so as to be acceptable by field inspectors of the Joint Commission of Accreditation of Healthcare Organizations. This shall include a list of all parts replaced, all service performed as well as a statement that the equipment is operating per manufacturer's specifications after repair. The service report shall be signed by the contractor's service technician and by a designated VAMC Salem Biomedical Engineer, with a copy given to VAMC Salem Biomedical Engineering Service Office for their internal records. b. Prior to award, offeror shall have a facility to include personnel, test equipment, parts inventory, training certificates, licenses and technical documentation available for inspection by VA Medical Center personnel and be able to show written evidence to technical qualifications of personnel, test equipment (and calibration documentation) licenses and availability of parts. Parts availability shall be written documentation from either the equipment manufacturer or authorized parts supplier. In either case, offeror shall be able to show the availability of parts to him/her within 24 hours after initial call. For contracts for maintenance and repair services from other than the original manufacturer or a designated representative, the Contractor shall be fully responsible for obtaining all technical documentation necessary to fulfill contractual obligations. c. Contractor shall warrant the services performed under this contract to ensure performance is provided in a good workmanship manner and conforms to the standards of the industry. This warranty shall be expressly given and in place of all other warranties, expressed or implied, statutory or otherwise, and shall be the only warranty given by the Contractor. 8. INCIDENT OF NEGLIGENCE: When services and parts are required as a result of accident, abuse, misuse or negligence by other than the Contractor or his representative, and are not included as a part of PM inspection or service calls, such needs shall be reported to the Contracting Officer's representative along with estimates of charges. The Contracting Officer and Representative will evaluate these needs and authorize appropriate action. The parts shall be installed under the terms of the contact and each invoice is to include a legible itemized list of labor charges and parts costs. The Government will incur no charges for service and parts due to accident, abuse, misuse or negligence by the contractor or his representative. 9. END OF PERFORMANCE PERIOD: Contractor guarantees that all equipment covered in this contract shall meet or exceed manufacturer's performance specifications at the contract expiration date. At the end of the contract term and within the two weeks following the award to the new Contractor, there will be a final inspection of all equipment at which the Contractor, the new Contractor and the Contracting Officer's representative will be present. Any deficiencies noted will be the responsibility of the previous Contractor and shall be corrected by the terms of this contract. (End of draft SOW) This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All information submitted in response to this Sources Sought notice become property of the Government. Interested and capable respondents are requested to provide the information below. All responses to this notice shall include: company name, address, point of contact, phone number, DUNS number (www.dnb.com ), list of available compatible products, the geographical location the respondent is able to service, and documentation of authorized distributor certification (if a brand name product is intended for offer should the requirement go to solicitation). (1) Business size (small or large business concern), and number of employees; (2) Type of small business a. Service Disabled Veteran Owned Small Business, provide VIP certification b. Veteran Owned Small Business, provide VIP certification c. Small Disadvantaged d. HubZone e. Woman Owned f. Small Business Responses to this notice should be emailed to Darla Hurlock, Contracting Officer at e-mail address: darla.hurlock@va.gov. Telephone responses will not be accepted. Responses must be received in writing no later than 12:00PM EDT, June 22, 2015. This notice is to assist the VA in determining sources only. All contractors interested in doing business with the Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov. Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses should also indicate whether the company is verified by the VA in the Vendor Information Pages (VIP) Database at www.vetbiz.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HaVAMC/VAMCCO80220/VA24615Q0902/listing.html)
 

Document(s)

Attachment
 

File Name: VA246-15-Q-0902 VA246-15-Q-0902.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2110059&FileName=VA246-15-Q-0902-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2110059&FileName=VA246-15-Q-0902-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA Medical Center (658);1970 Roanoke Blvd.;Salem, VA

Zip Code: 24153
 

Record

SN03766461-W 20150618/150616235528-057349c71f167b77df4a759a9e0ecc2d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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