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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 19, 2015 FBO #4956
DOCUMENT

65 -- Whole Blood & Blood Products - Attachment

Notice Date

6/17/2015
 

Notice Type

Attachment
 

NAICS

621991 — Blood and Organ Banks
 

Contracting Office

Department of Veterans Affairs;Orlando VA Medical Center;5201 Raymond Street;Orlando FL 32803
 

ZIP Code

32803
 

Solicitation Number

VA24815Q0634
 

Response Due

7/6/2015
 

Archive Date

7/21/2015
 

Point of Contact

Debra C. Flanders
 

E-Mail Address

Contracting Officer
(Debra.Flanders@va.gov)
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commodities (Blood Bank/Whole Blood and Blood Products) for the Orlando Lake Nona VA Medical Center, Orlando, FL 32827-7403. It is prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The combined synopsis solicitation number is VA248-15-Q-0634. It is issued as a Request for quotation (RFQ). (iii) This combined synopsis solicitation RFQ and the provisions and clauses incorporated are those in effect through Federal Acquisition Circular 2005-80 (JAN 29, 2015). (iv) The combined synopsis solicitation is UNRESTRICTED. NAICS is 621991. Business size standard is 500 employees. (v) This combined synopsis solicitation is for the purchase of Whole Blood and Blood Products. See schedule below for more information. (vi) Description of Requirement as follows: BLOOD BANK/WHOLE BLOOD AND BLOOD PRODUCTS The Orlando Lake Nona Veterans Administration Medical Center, Orlando, Florida (hereinafter "VA" or "Government"), has an ongoing requirement for the delivery of whole blood and blood products provided by a registered and/or licensed blood bank entity accredited by The American Association of Blood Banks (AABB), Food and Drug Administration (FDA), The College of American Pathologists (CAP), Center for Medicare and Medicaid Center or the Joint Commission. The Contractor shall provide products and services in accordance with the terms and conditions of this contract as stated in the Supplies/Services listing below. SUPPLIES/SERVICES Whole blood and blood products shall be furnished to the Orlando Lake Nona VA Medical Center, 13800 Veterans Way, Orlando, FL 32827 in accordance with the specifications of this contract. The actual period of performance start date may be adjusted based on actual opening of the new hospital; therefore it is listed as "projected". However, the period of performance shall be 6 months. During options or extensions, prices/rates for each item no shall remain the same as the base period. (PROJECTED) BASE PERIOD OF PERFORMANCE: TBD Item No Item DescriptionExtended QtyUnit 1300 ML Transfer Bags1Ea 2ABO Group & Rh Type1Ea 3ABO RH Cord1Ea 4ABO RH Newborn1Ea 5Acid Elution1Ea 6Adsorption1Ea 7After Hour's Expense1Ea 8Annual follow-up blood test1Ea 9Antibody Screen (Indirect Coombs)1Ea 10Antigens/Patient Phenotyping1Ea 11Apheresis kit1Ea 12AUTO PLASMA EXCH > 4 HRS1Ea 13Auto/Direct Handling Waste1Ea 14Autologous Fee1Ea 15Autologous Leuko reduced Red Blood Cells1Ea 16Autologous Red Blood Cells1Ea 17Autologous Service Charge1Ea 18Autologous Whole Blood1Ea 19Autologous Whole Blood Wastage1Ea 20Cancellation / Set Up Fee (Bedside Phlebotomy)1Ea 21CD34 Product1Ea 22Chloroquine treatment - Bg antigens1Ea 23CMV Test1Ea 24Computer Antigen Search1Ea 25Cryoprecipitate (Single)20Ea 26Deglycerolization Fee1Ea 27Direct Antiglobulin Test (Direct Coombs)1Ea 28Dithiotreitol Treatment (includes panel)1Ea 29Enzyme Treatment1Ea 30Fetal Screen1Ea 31Freeze & Degly. Fee1Ea 32Freeze Fee1Ea 33Fresh Blood Fee (5 or less days from collection)1Ea 34Fresh Frozen Plasma275Ea 35Fresh Frozen Plasma (Cryo removed)1Ea 36Frozen Plasma - 24Hr.1Ea 37GRANULOCYTE PLT PHERESIS2Ea 38HBsAg ( Hep.B suface antigen)1Ea 39HLA Antibody Screen1Ea 40HLA B27 Typing1Ea 41HLA Matched Fee1Ea 42HLA Tissue Typing1Ea 43IgG Dissociation1Ea 44Irradiation Fee (1 unit)1Ea 45Klehauer - Betke1Ea 46Lookback1Ea 47LUI Elution1Ea 48MISC COST FOR FEE TRANSPORTATION, CMV, IRRADIATED UNITS,ETC100Ea 49Nat Testing1Ea 50Neonate Fresh Frozen Plasma1Ea 51Neutralization P1 or Lewis (includes panel)1Ea 52ONLY SETUP/CANCELLATION1Ea 53PB Stem Cells1Ea 54Platelet (Volume Reduction Fee)1Ea 55Platelet Pheresis Single Donor (non LR)160Ea 56Platelet Wash Fee1Ea 57Pooling Fee (Sterile Connection)1Ea 58Pooling Fee for 10 Cryo1Ea 59Pre - Pooled Cryo (10) - excludes pooling fee1Ea 60Pre - Pooled Platelets LR (5) - excludes pooling fee1Ea 61Pre Warm Preparation1Ea 62Price adjustments1Ea 63Professional Fee1Ea 64Rare Unit fee1Ea 65RBC Antibody Titer1Ea 66RBC Antibody Workup1Ea 67RBC Antigen Typing1Ea 68RBC Cell Separation1Ea 69RBC Crossmatch (each additional unit)1Ea 70RBC DEPLETION1Ea 71RBC lacking high incidence antigen fee1Ea 72RBC Selected Cell Panel1Ea 73RBC Wash Fee1Ea 74REC.PLAS FROZEN 0-241Ea 75Red Blood Cells - LR 1280Ea 76Red Blood Cells - NLR3Ea 77Reference Stat Fee1Ea 78Repeat infectious disease test1Ea 79Research leukocyte collection1Ea 80Research whole blood collection1Ea 81Sickle Cell Screen1Ea 82Single Bag CPDA1Ea 83Single Donor Plateletpheresis (leukoreduced)1Ea 84Single Donor Plateletpheresis (leukoreduced) <32Ea 85SOURCE LEUKOCYTE1Ea 86Special Delivery/PickUp1Ea 87Stat Processing Fee1Ea 88Stem Cell Collection1Ea 89Sterile Doc Quad Pack1Ea 90Thaw Fee1Ea 91Therapeutic Leukodepletion1Ea 92THERAPEUTIC PHLEBOTOMY (BEDSIDE)1Ea 93Therapeutic Phlebotomy (In Blood Center)1Ea 94Therapeutic Plasma Exchange1Ea 95Therapeutic Platelet Depletion1Ea 96Transfusion Reaction Work Up1Ea 97Type and Screen1Ea 98Whole Blood LR3Ea 99Whole Blood Platelet1Ea 100Whole Blood Platelet (leukoreduced) SINGLE LR1Ea 101Cryo Poor Plasma1Ea 102Cryoprecipitate Processing1Ea 103Cryoprecipitate Wastage1Ea 104Volume reduced Component Fee1Ea 105 Hemoglobin S Testing1Ea 106Leukoreduced Platelet Pheresis Bacti QC1Ea 107Leukoreduced Platelet Pheresis-Divided Wastage3Ea 108Pheresis Charge-After Hours3Ea 109Pheresis Transportation2Ea 110Platelet Antibody Screen ONLY1Ea 111Platelet Crossmatch9Ea 112Platelet Crossmatch PM1Ea 113Platelet Pheresis Divided LR/BACTI QC1Ea 114Prosoba Column1Ea 115Pheresis per hour charge over 3 hours1Ea 116Photopheresis Procedure1Ea 117Photopheresis Supplies1Ea 118Rare Donor Search Thru ARDP1Ea 119RBC Genotype1Ea 120STAT Charge for Pheresis 2 hr1Ea 121STAT Charge for Pheresis 4 hr1Ea 122STAT Reference Workup1Ea 123Ther Pher Cancel1Ea 124Rare Unit Fee1Ea 125Therapeutic Pheresis Fee Delay3Ea 126Therapeutic Pheresis Red Cell Exchange1Ea 127Therapeutic Pheresis-Plasma Exchange14Ea 128Thereapeutic Pheresis-LDL8Ea 129Whole Blood Derived Platelets 1Ea 130Cell Washing Procedure1Ea 131Fetal Blood Screening1Ea 132Reference Lab Workup, Extended1Ea 133Reference Lab, Additional fee for After Hours2Ea SECTION I - WHOLE BLOOD AND BLOOD COMPONENTS Whole blood and blood components, in suitable containers are to be delivered F.O.B. destination within consignee's premises, to Orlando Lake Nona VA Medical Center, for the period of the contract award, in such quantities and at such times as may be required in accordance with all terms, conditions, provisions and the Schedule of this offer. A. COLLECTION, PROCESS AND TYPING OF BLOOD Blood shall be typed for ABO and Rh antigens and screened for red cell antibodies in accordance with methods recommended in the current edition of Standards for Blood Banks and Transfusion Services and the Technical Manual of the American Association of Blood Banks (AABB). A sample of blood from each donation shall be tested for Anti-HIV-1/2, Anti-HCV, HbsAg, Anti-HTLV-I/II, Anti-HBc, Syphilis, and HIV-1/HCV RNA. Any blood or blood components testing positive for the above tests shall not be used for transfusion. All units shall be tested for West Nile Virus but there is no labeling claim as test is performed under an Investigational New Drug (IND) status. 1. All blood is to be collected in a closed system under aseptic conditions and shall be processed in appropriate solutions and the container so labeled. The label shall also bear the expiration date of the contents which shall not exceed 21 days from date of collection if collected in CPD, 35 days from date of collection if collected in CPDA-1, or 42 days if AS-1 is used as an additive. 2. All blood supplied shall be grossly free of hemolysis, excessive chyle and clots. All unsatisfactory units (broken FFP, clots in red cells, etc.) shall be returned and full credit given to VA. 3. All blood supplied must be leukocytes reduced. 4. All blood must be labeled according to the International Society of Blood Transfusion labeling (ISBT 128). B. PACKAGING AND MARKING 1. Blood shall be labeled as to A, B, O and Rh type. Type A Rh negative, A Rh positive, O Rh negative, and O Rh positive must have been drawn from donor not more than five (5) days before date on which purchase order is filled. Types such as AB Rh positive, AB Rh negative, B Rh negative and B Rh positive shall be supplied as fresh as possible but not over fifteen (15) days old if blood is collected in CPDA-1. These time limits may be adjusted if a system for exchange on credit is provided which minimizes or precludes losses due to outdating. 2. When platelets shall be separated from donor blood, the blood may be at room temperature up to eight (8) hours. If platelets are not separated, the blood shall be refrigerated immediately after bleeding between 1o and 6o C with fluctuation of no more than 2o C within this range. Freezing must be avoided at all times. If public transportation of the blood is necessary, it shall be transported in clean shipping containers provided with refrigeration sufficient to hold the blood at 1-10o C if it has been precooled. If the blood has not been cooled, the shipping containers shall provide sufficient refrigeration to bring the temperature toward 1-10o C, preferably, 1-6o while in transit. 3. Control of blood inventory management shall be handled by the compatibility testing contractor. C. SPECIALIZED SERVICES The contractor agrees to provide specialized services such as reference lab testing, confirmatory testing, inventory control, irradiation of blood components, testing of all platelet components for bacterial contamination, HLA matched blood components, platelet cross matching, donor-patient testing and other testing and services, as needed. These services are provided for special patients in need and arrangements shall be made on a case by case basis. D. DELIVERIES OR PERFORMANCE 1. The blood shall be delivered as specified within twenty-four (24) hours following request. Emergency requirements are to be available twenty-four (24) hours a day and seven (7) days a week, for pickup within 30-60 minutes from the time requested or to be delivered at the expense of VA. Empty containers, blood, and equipment being returned for credit shall be returned at contractor's expense. 2. All blood picked up at the Veterans Hospital under this contract shall be properly packed and insulated in such a way as to insure that the blood shall remain within a temperature of 1-10o C, during transport between contractor's place of business and the Orlando Veterans Hospital. 3. Compatibility control of blood inventory management shall be handled by the compatibility testing contractor. E. LISCENSE: The contractor shall possess an unrevoked U.S. License which is issued by the Director, Bureau of Biologics, Food and Drug Administration (FDA) under Section 351 of the Public Health Service Act, as amended, 42 USC Section 262 (http://www.law.cornell.edu/uscode/text/42/262), as a source of supply for whole blood. Prior to award the contractor shall submit proof of this license to the contracting officer. F. INTERSTATE SHIPMENT: If interstate shipment of blood or blood component is involved, the contractor must submit prior to award a statement that such approval has been authorized under Section 251 of the Public Health Service Act, as amended 42 USC Section 262. G. CERTIFICATION: By signing this contract, the contractor certifies that he/she is in compliance and will remain in compliance with the requirements outlined with respect to donors, containers, and delivery of blood products for the duration of the contract. H. BLOOD DONATION: The contractor shall provide the VA only with 100% "volunteer donor" blood in accordance with FDA rules and regulations effective May 15, 1978 or later revision. Definition of a "volunteer donor" - A volunteer donor is a person who does not receive monetary payment for blood donation. Benefits, such as monetary time off from work, membership in blood assurance programs and cancellations on non-replacement fees that are not readily convertible to cash, do not constitute monetary payment. I. DONOR LIST: 1. The contractor must maintain readily available blood donor lists including names, addresses and social security numbers. Such lists shall indicate whether and on what date blood of a particular donor was furnished to the VA under this contract period. 2. Donor selection must be in accordance with criteria established by the FDA and/or the AABB. ? J. ORDERING: Control of blood inventory management shall be handled by the compatibility testing contractor. Additional emergency requirements may be placed and the shipper shall arrange for delivery in one hour or less (including orders during evenings and nights). If outside delivery (taxi) is used, VA will provide payment for the transportation in the instances of emergency requirements shipped other than scheduled ship dates. K. INSPECTION OF CONTRACTOR'S FACILITIES: The government reserves the right to thoroughly inspect and investigate the establishment and facilities and other qualifications of any contractor or to reject any proposal regardless of price. L. NOTIFICATION REQUIREMENTS 1. In the event the Contractor receives information indicating that the blood and blood products may adversely affect a transfusion recipient, the Contractor shall notify the Medical Director or designee of the Orlando Lake Nona VA Medical Center Blood Bank at (telephone number TBD) as soon as possible. The Orlando Lake Nona VA Medical Center will not request the identity of any donor of blood or blood products. In addition, a written letter must also be forwarded to the Medical Director or designee of the Orlando Lake Nona VA Medical Center. 2. In the event of a new testing requirement or regulation regarding the donated blood or blood products supplied to Orlando Lake Nona VA Medical Center where it is prudent and/or required to recall the blood or blood products in Orlando Lake Nona VA Medical Center inventory which was distributed to Orlando Lake Nona VA Medical Center by the contractor before the new testing requirement or regulation was implemented, Contractor shall notify the Medical Director or designee of the Orlando Lake Nona VA Medical Center Blood Bank (telephone number TBD) as soon as possible and shall credit the Orlando Lake Nona VA Medical Center account accordingly. In addition, a written letter must also be forwarded to the Orlando Lake Nona VA Medical Center. 3. CONTRACTOR is responsible for the following Look back requirements: 4. Look back Procedure. CONTRACTOR shall perform its Look back responsibilities in compliance with applicable provisions of law, including, specifically, pertinent provisions of federal law codified in regulations at 21 CFR §610.46 - 610.47 and 42 CFR §482.27(c). "Lookback" is the process of tracing products from donors who subsequently test positive for an infectious disease marker (e.g., HIV, HBV, HCV, HTLV) or report a CJD/vCJD risk. 5. Hospital is responsible for the following Look back requirements: 6. Quarantine. In accordance with Regulatory Guidance, Hospital shall determine the disposition of and either (a) discard or (b) quarantine all potentially Infectious Blood or Blood Products in inventory. Hospital is responsible for discarding or releasing any units held in quarantine. 7. Hospital shall not return to CONTRACTOR any Potentially Infectious Blood or Blood Products. If Hospital chooses to discard such units, Hospital may, in accordance with then-applicable CONTRACTOR policy, make specific written request to CONTRACTOR for credit for such discarded units. 8. Physician/Patient Notification. Hospital shall take all steps necessary to comply with applicable Regulatory Guidance, including, without limit, the pertinent provisions for timely physician and patient notification set forth in 42 CFR 482.27(c)(4) - (c)(8). (a)Hospital Responsibility. If Hospital contracts with a third party for performance of notification, testing and counseling, Hospital remains responsible for notification and referral of patients. (b)Confidentiality and Recordkeeping Each party shall establish and comply with policies and procedures for notification, documentation and recordkeeping in conformance with federal laws, including, without limit, requirements for ensuring confidentiality and maintaining and managing medical records. [For CONTRACTOR, see 21 CFR 606.100 and 21 CFR 606.160; for Hospital, see 42 CFR 482.27(c)(7).] SECTION II - THERAPEUTICS APHERISIS SERVICES The contractor agrees to provide in-house and outpatient therapeutic apheresis as needed when such physician's order is received. The contractor warrants that all therapeutic apheresis services shall be provided by qualified and experienced personnel who shall be Registered Nurses or Licensed Practical Nurses. For purposes of this Agreement, all such personnel shall hereinafter be referred to as "Apheresis Nurses". The contractor shall provide for all equipment and disposables necessary to accomplish therapeutic apheresis procedures once vascular access has been established by VA personnel. If blood components or albumin are required, they will be provided by the VA. Portable equipment allows the Apheresis Nurses to perform therapeutic procedures at the patient's bedside. Documentation of the therapeutic procedure is provided by the contractor. Documentation is scanned into the patient's chart by VA staff. The VA medical staff will provide consultation services as part of the procedure. The VA medical staff will formulate a therapeutic plan including volumes to be exchanged or treated, replacement solutions, frequency and number of procedures, lab tests to monitor response, and care for any adverse event directly related to the therapeutic apheresis procedure. The VA will maintain and retain responsibility for any patient undergoing therapeutic apheresis. SECTION III - OTHER: 1. THE JOINT COMMISSION, VHA (VETERANS HEALTH ADMINISTRATION) AND OTHER STANDARDS: a. The contractor must perform the required work in accordance with The Joint Commission, OSHA, VHA HIPAA and/or any other regulatory standards. The contractor must comply with all annual updates as issued. b. The contractor shall comply with the policies of VA in accordance with Hospital Policy Memorandum No. 113-2 attached and any subsequent revisions thereof. c. Contractor agrees to maintain the minimum acceptable service, reporting systems and quality control as specified herein. Failure to comply with the specified terms and conditions and/or adverse reports from external monitoring agencies, which indicate poor quality of care as addressed in paragraph a and b above and any other noncompliance issues, are grounds for termination of the contract. Immediate (within 24 hours) notification shall be given to VA regarding adverse reports and action by a regulatory agency. d. The requirements of the contract may be changed by written modification to this contract. All modifications will be approved and prepared by the VA Contracting Officer. e. The contractor shall furnish the supplies specified in this contract to VA when authorized by the Contracting Officer's Representative (COR) in accordance with attached Contract Monitoring Procedures. 2. TERM OF CONTRACT: a. This contract is for one year - 6 months with two (2) quarter options. If exercised, option years will be on the same months and days of the four (4) following years. b. The contractor is required to begin providing supplies and services in accordance with the schedule, depending upon the needs of the facility. 3. QUALIFICATIONS: a. The contractor shall have a blood bank currently registered and/or licensed with the Food and Drug Administration (FDA), Department of Health, Education and Welfare pursuant to Section 510 of the Federal Food, Drug and Cosmetic Act, 21 USC Section 301. The government will only enter a legally binding contract with contractors who are regularly established in the business called for and who, in the judgment of the Contracting Officer, are financially responsible and able to show evidence of their responsibility, ability, experience, equipment, facilities, and personnel directly employed or supervised by them to render prompt and satisfactory supplies in the volume required for all items under this contract. By the signing of this offer, the contractor is certifying that he/she shall meet all requirements of Federal, State, or local laws, codes, and/or regulations regarding the operation of this type of business. b. The VA will inspect the establishment, facilities, business reputation, and other qualifications of any contractor and reserves the right to reject any offer, irrespective of price, that shall be administratively determined by the Contracting Officer to be lacking in any of the essentials judged necessary to assure acceptable standards of performance. c. Any sub-contractor utilized by the contractor for the provision of supplies required under this contract must meet the same qualifications specified herein for the contractor. The contractor must obtain approval from the Contracting Officer for any sub-contractor to be utilized for the provision of supplies required under this contract. d. Thirty (30) days prior to contract expiration date, the contractor shall certify in writing to the Contracting Officer that all licenses and registrations of personnel employed under this contract are valid and current and shall be renewed as necessary during any option period. 4. PERSONNEL POLICY: The Contractor shall assume full responsibility for the protection of its personnel furnishing services under this contract, in accordance with the personnel policy of the Contractor, such as providing worker's compensation, professional liability insurance, health examinations, income tax withholding, and social security payments. The parties agree that the contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose. 5. CONTRACT MONITORING PROCEDURES: Any incidents of contractor noncompliance as evidenced by these monitoring procedures shall be forwarded immediately to the Contracting Officer. 6. CONFIDENTIALITY: a. The VA will provide the contractor with access to pertinent patient medical information, within the existing privacy rules and regulations. Contractor shall ensure the confidentiality of all patient information and shall be held liable in the event of the breach of confidentiality. b. The contract is subject to the Privacy Act of 1974. See 'Addendum to 52.212-4 - Contract Terms and Conditions - Commercial Items' for the full test of Privacy Act clauses. The Contractor is not authorized to release any VA medical record information. The VA is the sole entity authorized to release this information upon written request from the patient. 7. PAYMENTS AND INVOICING: a. All invoices will be paid monthly in arrears upon receipt of invoice. Each invoice must indicate the month in which the items were delivered and the appropriate obligation number. b. Invoices shall be matched against VA bill validation report to verify supplies were delivered in accordance with the contract. c. The VA will review the invoice against its record. VA will notify the contractor of invoice discrepancies. Upon the resolution of the discrepancies, contractor shall submit a revised invoice; the VA will verify revised invoice and make payment accordingly. 8. PERFORMANCE STANDARDS: Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards. The Performance Requirements Summary Matrix, paragraph in the Performance Work Statement (PWS), includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL). ? TaskIDIndicatorStandardAcceptable Quality LevelMethod of SurveillanceIncentive Quality of Services1Temperature Monitoring of Blood Products Proper temperature of blood products during shipping and storage will be monitored and documented.100% complianceReview of temperature records and graphsExercise of Option Period and past performance 2Accuracy in documenting receipt, inspection and/or screening of blood products receivedQuality of each Blood Product, (includes labeling) must be documented upon receipt100% compliance Review of Blood Product inspection, assessment, rejection documents and records Exercise of Option Period and past performance 4.Attendance at the monthly Transfusion Committee meetingA technical and medical representative are required to attend the monthly meeting.One representative or both are required to attend 75% of the meetings.Transfusion Committee meeting minutes.Exercise of Option Period and past performance 5Accuracy of BillingInvoices must accurately reflect goods and services provided by the contractor100% accuracy Billing discrepancies must be corrected within 90 days.Transaction Activity Reports compared to invoices.Exercise of Option Period and favorable past performance 9. INCENTIVES: The Government will document/report contractor performance and potentially exercise option periods as an incentive. Incentives will be based on meeting, exceeding or not meeting performance standards. 10. METHODS OF QA SURVEILLANCE: Various methods exist to monitor performance. The Contracting Officer's Representative (COR) will use the surveillance methods listed below in the administration of this QASP. a. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.) b. PERIODIC INSPECTION. (Evaluates outcomes on a periodic basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.) c. USER SURVEY. (Combines elements of validated user complaints and random sampling. Random survey is conducted to solicit user satisfaction. It may also generate inspections and sampling.) d. PERIODIC SAMPLING. (Variation of random sampling. However, sample is only taken when a problem/deficiency is suspected. Sample results are applicable only for the specific work inspected. Since sample is not entirely random, it cannot be applied to total activity performance.) 11. DOCUMENTING PERFORMANCE: a. ACCEPTABLE PERFORMANCE The Government will document positive performance. Any report may become a part of the supporting documentation for any contractual action. b. UNACCEPTABLE PERFORMANCE When unacceptable performance occurs, the COR will inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR will document the discussion and place it in the COR file. When the COR determines formal written communication is required, the COR will prepare a Contract Discrepancy Report (CDR), and present it to the contractor's program manager. The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government will review the contractor's corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO. 13. FREQUENCY OF MEASUREMENT: a. Frequency of Measurement. During contract performance, the COR will periodically analyze whether the negotiated frequency of surveillance is appropriate for the work being performed. b. Frequency of Performance Assessment Meetings. The COR will meet with the contractor monthly to assess performance and will provide a written assessment. 14. OTHER/APPLICABLE POLICIES AND REGULATIONS: The Contractor shall perform in accordance with policies and procedures set forth in VHA Handbook 1106.01, Pathology and Laboratory Medicine Service Procedures the handbook can be located at the following web address: www.va.gov/vhapublications/viewpublication.asp?pub_id=1779 HHS/OIG: To ensure that the individuals performing under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Health and Human Service - Office of Inspector General, List of excluded individuals/entities on the OIG Website (www.hhs.gov/oig) for each person providing services under this contract. Further the contractor is required to certify in its proposal that all persons listed in the contractor's proposal have been compared against the OIG list and are not listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. "Contractor shall provide health care to patients seeking such care from or through VA. As such, contractor is considered part of the Department health activity for purposes of the following statues and the VA regulations implementing these statues: the Privacy Act, 5.U.S.C. § 552a, and 38 U.S.C. §s 5701, 7705 and 7332. Contractor and its employees may have access to VA patient medical records to the extent necessary for the contract or to perform this contract. Notwithstanding any other provision of this contract, contractor and its employees shall disclose patient treatment records only pursuant to explicit disclosure authority for VA. Contractor and its employees are subject to the penalties and liabilities provided statutes and regulations for unauthorized disclosures of such records and their contents." "Records created by the contractor in the course of treating VA patients under this agreement are the property of the VA and shall not be accessed, released, transferred or destroyed except in accordance with applicable federal law and regulations." Upon the expiration of this contract or termination of the contract, the contractor shall promptly provide the VA with the individually identified VA patient treatment records." HIPAA COMPLIANCE: "Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). A business associate agreement is not required in this case. CONTRACTING OFFICER' REPRESENTATIVE: All work coordination shall be made through the Contracting Officer's Representative ( COR). The Contractor shall be provided a copy of the letter of delegation, authorizing the COR at the commencement of the term of this agreement. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer (CO). The COR will be the VA official responsible for verifying contract compliance. After contract award, any incidents of contractor noncompliance as evidenced by the monitoring procedures shall be forwarded immediately to the CO. SERVICES CHARGES TO VA BENEFICIARIES: VA beneficiaries shall not under any circumstances be charged nor their insurance companies charged for services rendered by the contractor even if VA does not pay for those services. This provision shall survive the termination or ending of the contract REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS): (a)As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $100,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardees performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information. (b)Each contractor whose contract award is estimated to exceed $100,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207-438-1690. Registration shall occur no later than thirty days after contract award, and it shall be kept current in the case that any change to the contractor's registered representative occurs. (c)For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer. (d)Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond. ? (vii) The commodity is to be delivered on or before a date to be determined between November 15 and December 15, 2015 at the expenses of the offeror to Orlando Lake Nona VA Medical Center, 13800 Veterans Way, Orlando, FL 32827-7403. (viii) Provision 52.212-1, Instructions to Offerors - Commercial (JUL 2013), applies to this acquisition. Provisions included incorporated by reference are: "Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items; 52.203-11 Certification and Disclosure regarding payments to Influence certain Federal Transactions (SEP 2007) 52.204-5 Women-Owned Business (Other Than Small Business) 52.212-1 Instructions to Offerors - Commercial Items (APR 2014); 52.225-25 Prohibition on Contracting with entities engaging in certain activities or transactions relating to Iran - Representation and Certification (DEC 2012) "52.211-6 Brand Name or Equal (AUG 1999); "52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) (ix) Provision 52.212-2, Evaluation - Commercial Items (JAN 1999), applies to this acquisition. The best value method will be used. The following are the evaluation factors to be used: Price, Technical and Past Performance. "The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price, Technical and Past Performance. Technical and past performance requirements, when combined, are approximately to cost and price" (x) It is advised that Offerors include a completed copy of the provision at 52.212-3 Offeror Representation and Certification - Commercial Items (AUG 2013) with its Offer. (xi) Clause 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. All offers must include a completed copy of this provision. All Offers must either be accompanied by Representations and Certifications or the offeror must be currently registered in ORCA at website https://orca.bpn.gov/ Clauses and provisions included are: "Addendum to FAR 52.212-4 Contract and Conditions - Commercial Items; 52.202-1 Definitions (NOV 2013); 52.203-3 Gratuities (APR 1984); 52.203-5 Covenant Against Contingent Fees; 52.203-6 Restrictions on Subcontractor Sales to the Government (SEP 2006); 52.203-7 Anti-Kickback Procedures 52.203-12 Limitation on payments to influence certain federal transactions (OCT 2010); 52.204-7 System for award management (JUL 2013) ; 52.212-2 Evaluation - Commercial Items 52.212-3 Offeror Representations and Certifications - Commercial items (MAY 2014) 52.216-24 Limitation of Liability 52.216-25 Contract Definitization 52.217-9 Option to extend term of the contract 52.222-20 Walsh Healey Public Contracts Act 52.232-1 Payments (APR 1984); 52.232-18 Availability of Funds 52.232-8 Discounts for prompt payment (FEB 2002); 52.232-17 Interest (MAY 2014); 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004); 52.243-1 Changes -Fixed Price (AUG 1987); 52.244-6 Subcontracts for Commercial Items (APR 2015); 52.249-1 Termination for the Convenience of the Government (APR 1984); "52.212-4 Contract Terms and Conditions - Commercial items (SEP 2013); "52.252-2 Clauses Incorporated by Reference (FEB 1998); "VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by reference (JAN 2008); 852.203-70 Commercial Advertising (JAN 2008); 852.211-72 Technical Industry Standards 852.215-70 SDVOSB and VOSB Evaluation Factors (DEC 2009); 852.215-71 Evaluation Factor Commitments (DEC 2009); 852.216-70 Estimated Quantities 852.237-70 Contractor Responsibility 852.246-71 Inspection (JAN 2008); 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008); 852.233-71 Alternate Protest Procedure (JAN 1998); "VAAR 852.246-70 Guarantee (JAN 2008); (xii) 52.212-5, Contract Terms and Conditions Required Implementing Statutes or Executive Orders - Commercial Items, applies to this acquisition. The following clauses are incorporated by reference: "52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)); "Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104 (g)); "52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553); "52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78); "52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (MAY 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161); "52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2)); "52.222-3, Convict Labor (June 2003) (E.O. 11755); "52.222-19, Child Labor-Cooperation with Authorities and Remedies (MAR 2012) (E.O. 13126); "52.222-21, Prohibition of Segregated Facilities (Feb 1999); "52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246); "52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793); "52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011); "52.225-1, Buy American Act-Supplies (FEB 2009) (41 U.S.C. 10a-10d); "52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury); "52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332). (xiii) NA. (xiv) NA. (xv) The RFQ is due on June 25, 2015, at 3:00 PM EST by e-mail at Debra.Flanders@va.gov. Offers received after the exact time specified in the solicitation are considered late and may be considered if the action would not unduly delay the acquisition. (xvi) For further information contact Debra c. Flanders via phone (407) 646-4016, facsimile (407) 646-4000, or e-mail: Debra.Flanders@va.gov. Contracting Office Address: Department of Veterans Affairs, Orlando VA Medical Center, 5201 Raymond Street, Orlando FL 32803. Point of Contact(s): Debra Flanders, 407-646-4016
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/OrVAMC/Or675VAMC/VA24815Q0634/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-15-Q-0634 VA248-15-Q-0634_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2113737&FileName=VA248-15-Q-0634-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2113737&FileName=VA248-15-Q-0634-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Orlando Lake Nona VA Medical Center;13800 Veterans Way;Orlando, FL

Zip Code: 32827-7403
 

Record

SN03767351-W 20150619/150617235116-93dc45d4d76740af5f1c9fe4e2cc048b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
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