Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 19, 2015 FBO #4956
MODIFICATION

J -- Amendment 2 Questions & Answers Polycom brand name only; Video Teleconferencing System (VTC), Preventative Maintenance and Emergency Repair Services

Notice Date

6/17/2015
 

Notice Type

Modification/Amendment
 

Contracting Office

ACC-RSA-LEAD - (SPS), ATTN: AMSAM-LE-KO, 1 Overcash Avenue, Bldg 2, Chambersburg, PA 17201-4152
 

ZIP Code

17201-4152
 

Solicitation Number

W911N2-15-Q-0311
 

Response Due

6/23/2015
 

Archive Date

8/16/2015
 

Point of Contact

Kevin Duffy, 717 267-8938
 

E-Mail Address

ACC-RSA-LEAD - (SPS)
(kevin.duffy4@us.army.mil)
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Quotation (RFQ) W911N2-15-Q-0311 for the purchase of Polycom brand name only; Video Teleconferencing System (VTC), Preventative Maintenance and Emergency Repair Services commensurate with the requirements as attached in the Performance Work Statement (PWS). Period of Performance: one (1) base year and (2) two option years, commensurate with commercial warranty support provided by Polycom. This solicitation is unrestricted. The anticipated award will be a Firm Fixed Price Contract;the award will be made based on the lowest price; technically acceptable. The North American Industry Classification System (NAICS) code is 811213. The SB size standard for this code is 11 Million Dollars. The following services are required: Polycom HDX 7000 3-Year Premier Plus Service Agreement The Polycom Premier Plus 3-year Service Agreement for the HDX 7000 system is part number 4870-00408-138. Premier Plus service includes remote technical support and onsite visits from an engineer when remote support is insufficient. Premier Plus Service also delivers access to eSupport, Polycom's online knowledge base, and next-business-day parts replacement to ensure maximum system uptime. With Premier Plus Service Agreements,you also receive software updates throughout the life of your contract. CLIN 0001 - PREVENTATIVE MAINTENANCE REPAIR, ONSITE TECHNICAL SUPPORT, NEXT BUSINESS DAY PARTS REPLACEMENT AND SOFTWARE UPDATES, AS REQUIRED BY POLYCOM THROUGH OUT THE LIFE OF THE CONTRACT FOR POLYCOM SYSTEM #1 CONSISTING OF THE FOLLOWING: HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera, HDX mic array, Eng rmt cables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr. (1 Each). Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors) and HDX external peripheral interface box (1 each) HDX MPPlus Multipoint Software License (1 each) HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables, electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. (2 each) 60 inch Monitor (1 each) CLIN 0002 - PREVENTATIVE MAINTENANCE REPAIR, ONSITE TECHNICAL SUPPORT, NEXT BUSINESS DAY PARTS REPLACEMENT AND SOFTWARE UPDATES, AS REQUIRED BY POLYCOM THROUGH OUT THE LIFE OF THE CONTRACT FOR POLYCOM SYSTEM #2 CONSISTING OF THE FOLLOWING: HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera, HDX mic array, Eng rmtcables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr. (1 Each) Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors) and HDX external peripheral interface box (1 each) HDX MPPlus Multipoint Software License (1 each) HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables, electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. (2 each) 60 inch Monitor (1 each) CLIN 0003 - PREVENTATIVE MAINTENANCE REPAIR, ONSITE TECHNICAL SUPPORT, NEXT BUSINESS DAY PARTS REPLACEMENT AND SOFTWARE UPDATES, AS REQUIRED BY POLYCOM THROUGH OUT THE LIFE OF THE CONTRACT FOR POLYCOM SYSTEM #3 CONSISTING OF THE FOLLOWING: HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera, HDX mic array, Eng rmt cables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr. (1 Each) Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors) and HDX external peripheral interface box (1 each) HDX MPPlus Multipoint Software License (1 each) HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables, electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. (2 each) 60 inch Monitor (1 each) CLIN 0004- MANPOWER REPORTING REQUIREMENTS QTY (1) EA. PERIOD OF PERFORMANCE WILL BE FOR (1) YEAR AND DETERMINED AT TIME OF AWARD. CLIN 1001 - PREVENTATIVE MAINTENANCE REPAIR, ONSITE TECHNICAL SUPPORT, NEXT BUSINESS DAY PARTS REPLACEMENT AND SOFTWARE UPDATES, AS REQUIRED BY POLYCOM THROUGH OUT THE LIFE OF THE CONTRACT FOR POLYCOM SYSTEM #1 CONSISTING OF THE FOLLOWING: HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera, HDX mic array, Eng rmt cables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr. (1 Each). Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors) and HDX external peripheral interface box (1 each) HDX MPPlus Multipoint Software License (1 each) HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables, electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. (2 each) 60 inch Monitor (1 each) CLIN 1002 - PREVENTATIVE MAINTENANCE REPAIR, ONSITE TECHNICAL SUPPORT, NEXT BUSINESS DAY PARTS REPLACEMENT AND SOFTWARE UPDATES, AS REQUIRED BY POLYCOM THROUGH OUT THE LIFE OF THE CONTRACT FOR POLYCOM SYSTEM #2 CONSISTING OF THE FOLLOWING: HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera, HDX mic array, Eng rmt cables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr. (1 Each) Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors) and HDX external peripheral interface box (1 each) HDX MPPlus Multipoint Software License (1 each) HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables, electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. (2 each) 60 inch Monitor (1 each) CLIN 1003 - PREVENTATIVE MAINTENANCE REPAIR, ONSITE TECHNICAL SUPPORT, NEXT BUSINESS DAY PARTS REPLACEMENT AND SOFTWARE UPDATES, AS REQUIRED BY POLYCOM THROUGH OUT THE LIFE OF THE CONTRACT FOR POLYCOM SYSTEM #3 CONSISTING OF THE FOLLOWING: HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera, HDX mic array, Eng rmt cables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr. (1 Each) Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors) and HDX external peripheral interface box (1 each) HDX MPPlus Multipoint Software License (1 each) HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables, electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. (2 each) 60 inch Monitor (1 each) CLIN 1004- MANPOWER REPORTING REQUIREMENTS QTY (1) EA. PERIOD OF PERFORMANCE WILL BE FOR (1) YEAR AND DETERMINED AT TIME OF AWARD. CLIN 2001 - PREVENTATIVE MAINTENANCE REPAIR, ONSITE TECHNICAL SUPPORT, NEXT BUSINESS DAY PARTS REPLACEMENT AND SOFTWARE UPDATES, AS REQUIRED BY POLYCOM THROUGH OUT THE LIFE OF THE CONTRACT FOR POLYCOM SYSTEM #1 CONSISTING OF THE FOLLOWING: HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera, HDX mic array, Eng rmt cables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr. (1 Each). Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors) and HDX external peripheral interface box (1 each) HDX MPPlus Multipoint Software License (1 each) HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables, electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. (2 each) 60 inch Monitor (1 each) CLIN 2002- PREVENTATIVE MAINTENANCE REPAIR, ONSITE TECHNICAL SUPPORT, NEXT BUSINESS DAY PARTS REPLACEMENT AND SOFTWARE UPDATES, AS REQUIRED BY POLYCOM THROUGH OUT THE LIFE OF THE CONTRACT FOR POLYCOM SYSTEM #2 CONSISTING OF THE FOLLOWING: HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera, HDX mic array, Eng rmt cables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr. (1 Each) Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors) and HDX external peripheral interface box (1 each) HDX MPPlus Multipoint Software License (1 each) HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables, electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. (2 each) 60 inch Monitor (1 each) CLIN 2003-PREVENTATIVE MAINTENANCE REPAIR, ONSITE TECHNICAL SUPPORT, NEXT BUSINESS DAY PARTS REPLACEMENT AND SOFTWARE UPDATES, AS REQUIRED BY POLYCOM THROUGH OUT THE LIFE OF THE CONTRACT FOR POLYCOM SYSTEM #3 CONSISTING OF THE FOLLOWING: HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera, HDX mic array, Eng rmt cables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr. (1 Each) Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors) and HDX external peripheral interface box (1 each) HDX MPPlus Multipoint Software License (1 each) HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables, electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. (2 each) 60 inch Monitor (1 each) CLIN 2004- MANPOWER REPORTING REQUIREMENTS QTY (1) EA. PERIOD OF PERFORMANCE WILL BE FOR (1) YEAR AND DETERMINED AT TIME OF AWARD. All items shall be delivered to Letterkenny Army Depot, Chambersburg, PA 17201. Provision at FAR 52.212-1, Instruction to Offerors Commercial Items (APE 2014) applies to this acquisition. The following addenda is provided to this provision: Request for Quotation should be submitted and shall contain the following information: Solicitation Number; Time Specified for receipt of offers; Name; Address; Telephone Number of Offeror; Terms of the expressed warranty; Price, Payment terms, Any discount terms, F.O.B. destination, CAGE code, DUNS number, Tax ID number and acknowledgement of all solicitation amendments. Quotes must indicate quantity, unit price and total amount. Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration. Offerors shall electronically complete FAR 52.212-3 Offeror Representation and Certification- Commercial Items at www.sam.gov. FAR 52.204-7 System for Award Management (JUL 2013) FAR 52.204-9 Personal Identity Verification of Contracting Personnel (JAN 2011) FAR 52.204-13 System for Award Management Maintenance (JUL 2013) FAR 52.204-16 Commercial and Government Entity Code Reporting (NOV 2014) FAR 52.204-17 Ownership of Control of Offeror (NOV 2014) FAR 52.204-18 Commercial and Government Entity Code Maintenance (NOV 2014 FAR 52.212-1 Instructions to Offerors -- Commercial Items (APR 2014); FAR 52.212-3 Offerors Representations and Certifications-Commercial Items (MAR 2015) ALT 1; FAR 52.212-4 Contract Terms and Conditions-Commercial Items (MAY 2015); FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (APR 2015) (DEVIATION) FAR 52.217-8 Option to Extend Services (NOV 1999) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) FAR 52.219-28 Post-Award Small Business Program Representation (JUL 2013) FAR 52.222-3 Convict Labor (June 2003); FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2014); FAR 52.222-26 Equal Opportunity (APR 2015); FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015); FAR 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (JUL 2014) FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUL 2014) FAR 52.222-41 Service Contract Act of 1965 (MAY 2014); FAR 52.222-50 Combating Trafficking in Persons (MAR 2015); FAR 52.223-15 Energy Efficiency in Energy-Consuming Products (DEC 2007) FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving (AUG 2011); FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (JUL 2013) (31 U.S.C. 3332); FAR 52.233-3 Protest after Award (AUG 1996); FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) FAR 52.237-1 Site Visit (APR 1984); FAR 52.247-34 F.o.b Destination (NOV 1991); FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998); FAR 52.252-5 Authorized Deviations in Provisions (APR 1984); FAR 52.252-6 Authorized Deviations in Clauses (APR 1984) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013); DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011); DFARS 252.204-7004 Alternate A, System for Award Management (FEB 2014); DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (NOV 2013); DFARS 252.225-7001 Buy American and Balance of Payments Program (NOV 2014); DFARS 252.232-7003 Electronic Submission of Payment Requests (JUN 2012); DFARS 252.232-7006 Wide Area Workflow Payment Instructions ( MAY 2013); DFARS 252.243-7001 Pricing Of Contract Modifications (DEC 1991); DFARS 252.247- 7023 Transportation of Supplies by Sea (APR 2014) Facsimile andemail offers will be accepted. Point of contact for this solicitation is Kevin Duffy, 717-267-8938, FAX: 717-267-9834, e-mail kevin.a.duffy4.civ@mail.mil. IMPORTANT NOTICES: 1) RFQ submission must be in accordance with solicitation; 2) Offerors must be registered in the System for Award Management (SAM) to be eligible for award. 3) All Amendments, if applicable, must be acknowledged; 4) Questions concerning this notice should be submitted in writing to the Point of Contact as indicated in this announcement; 5) Contractors who respond directly to ASFI will not be considered responsive. 6) The closing period for questions is 11 JUN 2015, 10:00 A.M Eastern Standard Time. Questions received after this time and date will be answered at the sole discretion of the Government. 7) Wage Determination: No.: 2005-2249, Revision No.: 15 dated 12/22/2014 and will be incorporated in any ensuing contract. Wage Determination can be viewed at http://www.wdol.gov. 8) Response Time- Request for Quotation will be accepted at Letterkenny Army Depot, Chambersburg, PA 17201 not later than 10:00 A.M. Eastern Daylight Time on 17 JUN 2015. All quotes must be marked with RFQ number and title and accompanied with a signed/dated copy of this combined synopsis/solicitation and all amendments. Email quotes will be accepted. A site visit has not been scheduled and is not anticipated unless respondents request one. If a site visit is scheduled, site visit attendance is urged but is not mandatory. Failure to attend the site visit shall not be reason for price increases to the contract after award. Submit names of all attendees to Kevin Duffy. In order to obtain a visitor's pass, attendees must provide the following information -name, date of birth, social security number two full weeks before the scheduled site visit, when scheduled. Contractors who do not submit this information will not be given access to the site; Building 3315; 1 Overcash Avenue; Chambersburg PA 17201-4150. Offerors are required to obtain a visitor's pass from the Main Gate, prior to arriving at Building 2 South. Please allow at least 45 minutes for this process. You must provide a current picture identification, vehicle registration, and proof of insurance to obtain a pass. Electronic funds transfer (EFT) is the method of payment. This can be established through Wide Area Work Flow (WAWF). 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Price Technically Acceptable (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specifiedexpiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) ADENDUM TO FAR 52.212-2 Technical acceptability shall be based on compliance with the required technical components identified in Attachment I. Offerors must provide sufficient information and detail to demonstrate the services offered are Polycom only commensurate with the requirements listed in Attachment I, to include Polycom certification for providing required preventative maintenance and repair services. All offers that do not clearly establish technical acceptance in compliance with the above will be removed from further consideration. (End of clause) 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the Provisions of 5 U.S.C. 5341 or 5332. THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION Employee Class Monetary Wage-Fringe Benefits GS-11 $24.30 (End of clause) L2. AMC-AMC-Level Protest Program If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in Federal Acquisition Regulation 33.103. Send protests (other than protests to the contracting officer) to: Protest to HQ, AMC shall be filed at: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 Packages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 The AMC-level protest procedures are found at: www.amc.army.mil/amc/command_counsel/protestlink.htm If internet access is not available contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. H2. INSURANCE (Fixed Price Contract) Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance: a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000. b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability. c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $20,000 peroccurrence for property damage. L16 CONTRACTORMANPOWER REPORTING REQUIREMENT quote mark The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site to capture all direct labor hours and direct labor dollars incurred by prime contractors and subcontractors required for performance of this contract. The prime contractor is required to provide the information addressed in the contractor user guide at the following web address: quote mark https://contractormanpower.army.pentagon.mil. quote mark The required information includes Contract Number, Delivery or Task Order Number (if applicable), Direct Labor Hours, Direct Labor Dollars, Country, State, Zip Code, City or Installation of Service, Total Obligated Dollars, Total Invoiced Amount, Contractor Company Name, Contractor Point of Contact First and Last Name, Phone Number and Email Address. The Contractor agrees to include, and require inclusion of, this term in sub-contracts at any tier under this Contract (except to vendors providing goods and no services other than incidental services). NOTE: Subcontractors will not enter any contract level information, only location data to include direct labor hours, direct labor dollars and location where provided. While the Contracting Officer's Representative (COR) will normally establish the contract record at the above web address, the prime contractor may establish the record. UNIT IDENTIFICATION CODES WHICH APPLY TO LETTERKENNY ARMY DEPOT ARE AS FOLLOWS: W0H91Q Field Office IMMC W0L6AA USA Depot Letterkenny W39Z02 OSC LEAD Munitions W459AA USA TMDE L21 PACKING SLIPS All deliveries shall include a packing list that references the contract/order number. This applies to packing slips from 3rd party/drop ship vendors. Failure to include the contract/order number in the packing list will result in payment delays and the possibility of rejected deliveries. Attachment 1 PERFORMANCE WORK STATEMENT (PWS) FOR Video Tele-conference Equipment (VTCE) Service 1.0 General:The purpose of this PWS is to purchase Polycom service to repair and conduct preventative maintenance (PM) for 3 separate video teleconferencing equipment units. All activities during repair and PM will be escorted by the onsite Letterkenny Munitions Center, (LEMC) Information Technology (IT) Specialist or Technical Point of Contact(TPOC) on site at LEMC. The TPOC will be identified at the time of the award. The government requires at least 3 years of repair and PM for the video teleconference equipment units in three different conference rooms at LEMC. The VTCE repair and PM requirements will be described in the PWS. All the equipment installed meets the current and future Joint Interoperability Test Command (JITC) http://jitc.fhu.disa.mil/ Approved Products List (APL) codec software as a minimum. 1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to repair and PM, the described video teleconference equipment units in this PWS, except as specified in Paragraph 3.0 as Government Furnished. 1.2 General Information: 1.2.1 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days: 1.2.1.1 New Year's Day -- January 1st 1.2.1.2 Martin Luther King, Jr's Birthday - January 18th 2016 1.2.1.3 President's Day - February 15th 2016 1.2.1.4 Memorial Day - May 25th 1.2.1.5 Independence Day - July 4th 1.2.1.6 Labor Day - September 7th 1.2.1.7 Columbus Day - October 12th 1.2.1.8 Veteran's Day - November 10th 1.2.1.9 Thanksgiving- November 26th 1.2.1.10 Christmas Day - December 25th 1.3.2 Place and Performance of Services: The contractor shall provide repair and PM services between the hours of 0730 and 1500 on Monday through Thursday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Repair and PM shall be conducted in building 3311 of LEMC,under the guidance/escort of the onsite LEMC IT Specialist or TPOC. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. 1.3.3 Security: The contractor must be able to provide onsite service technicians that are able to pass a background check in order to access the installation. The security clearance for access involves a back ground check through National Crime Information Center, (NCIC), and proof of United States citizenship (birth certificate with a raised seal). This information will be sent directly to the TPOC or COR upon award of the contract. The TPOC or COR will then submit the information to the Letterkenny Army Depot (LEAD)security personnel for processing and authorization to access LEMC. 2.0 Definitions and Acronyms: 2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. 2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. 2.1.3 CONTRACTINGOFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. 2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement. 2.1.5 DELIVERABLE. Anything that can be physically delivered and includes nonmanufactured things such as meeting minutes or reports. 2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. 2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property. 2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. 2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized writtendocument specifying the surveillance methodology to be used for surveillance of contractor performance. 2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. 2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 2.1.12 TECHNICAL POINT OF CONTACT: This is individual that coordinate PM or repairs with the contractor and report back to the contracting officer. 2.1.13 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. 2.1.14 WORK WEEK. Monday through Thursday, unless specified otherwise. 2.2 ACRONYMS: AFARS Army Federal Acquisition Regulation Supplement APL Approved Products List AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation IT Information Technology JITC Joint Interoperability Test Command KO Contracting Officer LEAD Letterkenny Army Depot LEMC Letterkenny Munitions Center NCIC National Crime Information Center ODC Other Direct Costs PoP Period of Performance PM Preventative Maintenance PWS Performance Work Statement QASP Quality Assurance Surveillance Plan TE Technical Exhibit TPOC Technical Point of Contact VTCE Video Tele-conference Equipment 3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below: 3.1 The Government will provide all guidance and scheduling for the necessary repairs and PM. The Government will also provide an IT specialist or TPOC in order to quote mark log into quote mark the network during repair and maintenance functions. The contractor will not be permitted to quote mark log into quote mark the network either in person or remote access. The Government will support and provide escort for all contractor personnel during all the activities including the repair and PM Service. 4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E): 4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to repair or PM the described equipment. This includes man power, tools, expertise, transportation, etc. 5.0 Requirements: The contractor shall provide: 5.1.1 A Polycom HDX 8000 3-Year Premium Plus Service Agreement which includes remote technical support and on-site visits from an engineer when remote support is insufficient. Premier Plus Service also delivers access to eSupport, Polycom's online knowledge base, and next-business-day parts replacement to ensure maximum system uptime. With Premier Plus Service Agreements, you also receive software updates throughout the life of your contract. 5.1.2 Breakdown for the units will be as follows: 5.1.2.1 Maple Conference Room CLIN 0001 for the base year, option year 1 1001, option year 2 2001. 5.1.2.1.1HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera HDX mic array, Eng rmt cables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr. 5.1.2.1.2Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors)and HDX external peripheral interface box 5.1.2.1.3HDX MPPlus Multipoint Software License Option (allows for 4 site MP video calls) 5.1.2.1.4HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables,electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. 5.1.2.1.560 inch Monitor 5.1.2.2 Oak Conference Room CLIN 0002 for the base year, option year 1 1002, option year 2 2002. 5.1.2.2.1HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera HDX mic array, Eng rmt cables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr 5.1.2.2.2Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors)and HDX external peripheral interface box 5.1.2.2.3HDX MPPlus Multipoint Software License Option (allows for 4 site MP video calls) 5.1.2.2.4HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables,electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. 5.1.2.2.560 inch Monitor 5.1.2.3 COL Conference Room CLIN 0003 for the base year, option year 1 1003, option year 2 2003. 5.1.2.3.1HDX 8000-720: HDX 8000 HD codec, Eagle Eye camera HDX mic array, Eng rmt cables, 2 component video (DVI-RCA), audio (RCA-RCA), LAN, NA pwr 5.1.2.3.2Quad BRI Module for HDX series, 4 ISDN 20ft/6m cables (with clear connectors)and HDX external peripheral interface box 5.1.2.3.3HDX MPPlus Multipoint Software License Option (allows for 4 site MP video calls) 5.1.2.3.4HDX ceiling Microphone - White primary which includes 2' (60cm) drop cables,electronics interface, wall plate with 10' (3m) and 50' (15m) plenum cable. 5.1.2.3.560 inch Monitor 5.1.3 Reporting: Written verification of all services performed including software updates,preventative maintenance and repairs shall be provided to the COR within 30 days of occurrence. 5.1.4 Technicians performing preventative maintenance and repair services must be Polycom VTC certified, as demonstrated by submission of certifications of training. Approved for posting 6/3
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/56fd90005a807e03333c9a7be106cc91)
 

Place of Performance

Address: ACC-RSA-LEAD - (SPS) ATTN: CCAM-DPD, 1 Overcash Avenue, Bldg 2 Chambersburg PA

Zip Code: 17201-4152
 

Record

SN03768104-W 20150619/150617235902-56fd90005a807e03333c9a7be106cc91 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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