SOLICITATION NOTICE
J -- Repair of the Mobile Incident Command Post - Sole Source Document
- Notice Date
- 6/18/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811118
— Other Automotive Mechanical and Electrical Repair and Maintenance
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), C4IT (C3CEN), Coast Guard Blvd, Portsmouth, Virginia, 23703, United States
- ZIP Code
- 23703
- Solicitation Number
- HSCG44-15-Q-PC4089
- Archive Date
- 7/8/2015
- Point of Contact
- James A Lassiter, Phone: (757)686-2149
- E-Mail Address
-
james.a.lassiter@uscg.mil
(james.a.lassiter@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- Sole Source Justification Doc This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplement with additional information in this notice. This announcement constitutes the only solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote number RFQ HSCG44-15-Q-PC4089. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-82. This procurement will be processed in accordance with FAR Part 12 and 13. The North American Industry Classification System (NAICS) is 811118. The SBA size standard $7.5 M. Due to this Acquisition being considered to be a Sole Source, Procurement it is not anticipated that the Contracting Officer will receive 2 or more Offers from qualified Small Business Concerns; therefore IAW FAR 19.502-2(a) This IS NOT A Small Business Set-A-Side. Substitutes will NOT be considered for Award. See Justification below. The USCG Command, Control and Communication Engineering Center (C3CEN) Portsmouth,VA. 23703, intends to purchase on a non-competitive basis by awarding a Firm Fixed Price Purchase Order to VSE Corporation for the purchase of: Service to Repair of the enhanced Mobile Incident Command Post (eMICP) IAW the Attached Statement of Work (SOW) located at the Communication Area Master Station (CAMS) which is located in Novato, CA for the USCG C3CEN, located at 4000 Coast Guard Blvd. Portsmouth, VA 23703. The proposed contract action resulting from this synopsis/solicitation for commercial supplies is the Governments intention to solicit and negotiate with only one source under the authority of FAR 6.302-1 & 13.106-1(b). Interested persons/parties may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive quotations/proposals. However, all quotations and proposals received will be considered by the USCG/Government. A determination by the USCG/Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the USCG/Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes for future acquisitions. The contractor for this proposed Sole Source contract is VSE Corporation, Cage Code: 31902. A SAMS Contractor Verification Information search was conducted on Jun/12/2015 by the Contracting Officer listed below. This is considered to be a Sole Source Acquisition. See attached Justification. The Coast Guard does not own nor can they obtain specifications, drawings, plans or other technical data for this item. Request for drawings/specs will be disregarded. All Parts are to be NEW items. Used or Refurbished items are NOT acceptable. Any Contractors that are authorized Repair Representatives of VSE Corporation or Featherlite., is encouraged to provide a Firm Fixed Price Quotation IRT this Solicitation. The USCG/Government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and Best Value to the Government, price and other factors considered. The Required Service shall NOT exceed 9 weeks from Contract Award. *PLEASE NOTE* Interested Offeror's are to provide Firm Fixed Price Proposals with Delivery Information by Jun/25/2015 @ 11:00 PM EST. FIRM FIXED Price Proposals shall be submitted on company letterhead stationery and must include the following information: Cost Breakdown, Unit Price, Extended Price, Total Price, Payment Terms, discount offered for prompt payment, Company DUNS and Cage Code. Anticipated Award Date for the PO Contract is Jun/26/2014, this date is approximate and not exact. Please Email Your Response to: D05-SMB-C4ITSC-CPD-C3CEN-TeamS@uscg.mil INSPECTION AND ACCEPTANCE: The Contractor shall only tender for acceptance those Items that conform to the requirements of this Order/Contract. The Government/USCG reserves the right to Inspect or Test any Supplies or Services that have been tendered for Acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming Services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government/USCG may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights- (1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. Final Inspection and Acceptance will be performed by Gov/USCG Authorized Personnel at the point and location of Destination as stated on the Order/Contract, unless otherwise stated on the Order/Contract. Schedule B: Repair of enhanced Mobile Incident Command Post (eMICP) IAW the SOW Line Item 1: Material Amt: _________________ Line Item 2: Labor Amt:____________________ Line Item 3: Travel (NTE $5,300.00) Amt: ________________ Total Proposed Cost for Line Items 1-3 Amt: ____________________ • The Following FAR Provisions/Clauses apply to this Solicitation: FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Apr 2014) FAR 52.212-2 -- Evaluation -- Commercial Items (Oct 2014). Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, delivery, past performance and quality. FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Dec 2014) to include Alt I (Dec 2014). An Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov. If an Offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the Offeror shall complete only paragraphs (c) through (o) of this provision. • The Following Clauses apply to this Solicitation and awarded contract. FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Dec 2014) FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Mar 2014) FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 System for Award Management (Jul 2013). Contractors are located and identified in SAM by their DUNS number. To facilitate payment via Electronic Funds Transfer - contractors should be registered in SAM. A DUNS number can be obtained via www.dnb.com and SAM registration can be obtained via www.sam.gov • The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 -- Convict Labor (June 2003) FAR 52.222-19 -- Child Labor-Cooperation with Authorities and Remedies (Jan 2014) FAR 52.222-21 -- Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26 -- Equal Opportunity (May 2007) FAR 52.222-36 -- Affirmative Action for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) FAR 52.222-50 -- Combating Trafficking in Persons (Mar 2015) FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) FAR 52.225-13 -- Restriction on Certain Foreign Deliveries (Jun 2008) (E.O. 12722, 12724, 13059, 13067, 13121 and 13129) FAR 52.232-33 -- Payment by Electronic Funds Transfer--Central Contractor Registration (Jul 2013) (31 U.S.C. 3332) FAR 52.233-3 -- Protest after Award (Aug. 1996) FAR 52.233-4 -- Applicable Law for Breach of Contract Claim (OCT 2004) • The above/following clauses are incorporated by reference, entire clause(s) available at https://www.acquisition.gov/far NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, System for Award Management (Jul 2013) and FAR Provision 52.204-8, Annual Representations and Certifications (Dec 2014). In accordance with FAR 4.1201 (a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via https://www.acquisition.gov as a part of required registration. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. DEPARTMENT OF HOMELAND SECURITY (DHS) STATEMENT OF WORK (SOW) FOR The United States Coast Guard enhanced Mobile Incident Command Post (eMICP) Unit #1, Slide-Out Cable Assembly Replacement & Structural Repair- Novato, CA 1.0 GENERAL 1.1 BACKGROUND The enhanced Mobile Incident Command Post (eMICP) is a part of the USCG Mobile Command Centers made up of two eMICPs and three Mobile Communications Vehicles (MCV)s. This is a trailer-able conference room that provides phone and internet services as well as standard Coast Guard (CG) Radio Frequency (RF) communications in order to establish Command, Control, & Communications in the event of a contingency or surge operation. USCG eMICP units are designated as a restricted area due to the processing of national security information. The U.S. Coast Guard Command Control and Communication Engineering Center (C3CEN) is responsible for the depot level maintenance of the enhanced Mobile Incident Command Posts (eMICP) at the Communication Area Master Stations (CAMS). The eMICP asset utilizes a slide out cable track systems to support the power cables as well as the data cables running out to the slide out workstations on both the street and curb sides. eMICP #1 stationed at Novato, CA has experienced sagging and warping of all cable assemblies resulting in pinching of power cables containing the GORTUBE cabling system. VSE completed a replacement of the GORTUBE cable assemblies on eMICP #2 located at CAMSLANT Chesapeake, VA, after the rear curbside slide out GORTUBE cable assembles was damaged. All GORTUBE assemblies were removed and replaced with GORTRAC cable assemblies. In addition, VSE completed a comprehensive engineering study with FeatherLite Trailers (manufacturer of the eMICP) and identified structural issues with the eMICP design that resulted in the sagging of the cable slide outs. The Engineering Study and GORTUBE/Structural repairs for eMICP #2 were completed in early 2015 at the VSE Ladysmith Facility in Ruther Glen, VA. SCOPE This Statement of Work is to complete the GORTUBE assembly replacement and structural repairs on eMICP #1 located in Novato, CA at CAMSPAC. Repairs will be completed by VSE at a local facility in Barstow, CA by VSE personnel. 2.0 SPECIFIC REQUIREMENTS/TASKS 2.1 Tasks 2.1.1 Remove/Replace the 4ea OEM cable tracks with the GORTRAC system; be sure to protect the cables within from any damage. Repair/replace any damaged cabling contained in the cable assemblies. 2.1.2 Remove/Replace the existing mounting points on the slideouts that support the end of the GORTRAC. These brackets must be welded in place, gussets properly installed to support the GORTRAC. 2.1.3 Modify the "I" beam on the Roadside rear as indicated Note: this section of the frame was the only section modified. 2.1.4 Install the provided Track Guides PN: 14736/14737, Cage 31902, fabricate the supports as required at all 4 points requiring fabrication of support gussets as well a providing supports to fasten the Guides furnished by VSE. 2.2 Requirements 2.2.1 VSE Corporation, Maintenance Facility (Lady Smith Industrial Park/Barstow) to provide: 2.2.1.1 The Contractor shall ensure the continued security and safeguarding of eMICP#1 during time at VSE's Barstow, CA Facility. 2.2.1.2 Notify the government of any delays in the scheduled completion of eMICP#1. 2.2.1.3 Notify the government of any additional structural problems or causative factors with eMICP#1 that may result in future sagging or warping of the GORTRAC cable assemblies. 3.0 CONTRACTOR PERSONNEL 3.1 Project Manager. 3.1.1 QUALIFIED Personnel. The contractor shall provide qualified personnel to perform all requirements specified in this task order. 3.1.2 Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to cause a conflict of interest. 3.1.3 Continuity of Support The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the COTR prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement. The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the Contracting Officer's Technical Representative (COTR). The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. The Project Manager shall be available to the COTR via telephone between the hours of 0800 and1600 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 04 hours of notification. 4.0 PERIOD OF PERFORMANCE. The period of performance for this contract shall not exceed 9 weeks from contact award. 5.0 PLACE OF PERFORMANCE. The place of performance will be the Contractor's facilities located: VSE Corporation California Field Offices 3580 Jasper Rd. Barstow CA. 92311 Phone: (760) 520-5806 6.0 TRAVEL. Contractor travel is required to support this requirement. All travel outside of the local commuting area will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COTR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event. Contractor travel expenses should not exceed $5,300.00. Travel shall be limited to travel for the Project Manger and the Lead Wielder/Fabricator to the VSE Corporation Facility in Barstow, CA. Travel expenses include airfare (VA to CA), Per Diem, hotel, and rental car for no more than two weeks for the eMICP GORTRAC cabling assembly installation. 7.0 PROGRESS REPORTS. The Project Manager shall provide a weekly progress report to the Contracting Officer and COTR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period. 8.0 PROGRESS MEETINGS. The Project Manager shall be available to meet with the COTR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place via electronic mail or telephone. 9.0 GENERAL REPORT REQUIREMENTS. The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows and Microsoft Office Applications). 10.0 SECTION 508 COMPLIANCE Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998) all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the "Electronic and Information Technology Accessibility Standards" set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the "Access Board") in 36 CFR Part 1194. The complete text of Section 508 Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov. 11.0 GOVERNMENT TERMS & DEFINITIONS COTR - Contracting Officer's Technical Representative DHS  Department of Homeland Security eMICP - enhanced Mobile Incident Command Post 12.0 GOVERNMENT FURNISHED RESOURCES. The Government will not furnish any resources to the Contractor in support of this contract. 13.0 CONTRACTOR FURNISHED PROPERTY. The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirement of this contract. 14.0 GOVERNMENT ACCEPTANCE PERIOD. 14.1 The COTR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverables are acceptable, the COTR will send an e-mail to the Contractor notifying them that the deliverables have been accepted. 14.2 The COTR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor's accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COTR of the specific reasons for rejection. The Contractor shall have an opportunity to correct the rejected deliverable and return it per delivery instructions. 15.0 DELIVERABLES The Contractor shall consider items in BOLD as having mandatory due dates. ITEM DELIVERABLE / EVENT DUE BY DISTRIBUTION 1 Fabricate GORTAC cable assembly, ship materials to BARSTOW facility, and affect repairs to eMICP#1. 6 weeks from date of Contract Award N/A 2 Progress Reports Weekly during Project Progress COTR, Contracting Officer 3 Final Acceptance of eMICP #1 Repairs TBD COTR, Contracting Officer
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