MODIFICATION
66 -- Fiber Laser Marking System - Amendment 2
- Notice Date
- 6/18/2015
- Notice Type
- Modification/Amendment
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B130, Gaithersburg, Maryland, 20899-1410, United States
- ZIP Code
- 20899-1410
- Solicitation Number
- SB1341-15-RQ-0484
- Archive Date
- 7/4/2015
- Point of Contact
- Susan Ruzicka, Phone: 3019756321
- E-Mail Address
-
susan.ruzicka@nist.gov
(susan.ruzicka@nist.gov)
- Small Business Set-Aside
- N/A
- Description
- Responses to questions ***Amendments 001 and 002 are responses to submitted questions*** This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 12, Acquisition of Commercial Items, and Part 13, Simplified Acquisition Procedures. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-82 effective 07 May 2015. The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 with a small business size standard of 500 Employees. This acquisition is being procured as a 100% set aside for small businesses. The non-manufacturer rule applies to this solicitation. Quoters must supply a product that their small business has manufactured or supply the product of a manufacturer that is a small business in accordance with the NAICS Code identified. The general mission of the Materials Measurement Science Division (MMSD) of the Material Measurement Laboratory (MML) at the National Institute of Standards and Technology (NIST) is to provide research, reference materials, and data to support accurate and selective analysis of microscopic particles and surfaces including the spatial distribution of chemical species relevant to industrial, environmental, and biological processes. Nanoscale imaging and microanalysis of materials is one of the main research topics. The proposed purchase of laser marking system is in support of MMSD's sample preparation and tracking process for several mission critical division projects such as nanomaterial release assessment from consumer products and high throughput particle microanalysis projects. The laser marking system will enable precise and accurate positioning and orientation of various imaging samples over multiple experimental sessions and across multiple instruments. The laser marking system will also enable tracking and archiving of samples for future use by enabling micro-barcoding of individual sample substrates without impacting their use in high vacuum environment. Responsible quoters shall provide pricing for all of the following line items. All equipment must be new. Used or remanufactured equipment will not be considered for award. Line Item 0001: Quantity one (1) each, Fiber Laser Marking System that meets or exceeds the following specifications : 1.Must be fiber laser based (no CO2 laser) with laser power 30 Watt or less. 2.Must have the ability to support rotary marking on cylindrical components. 3.Must accommodate a maximum etching surface size of 24" wide x 18" long x 8.5" high or larger. 4.Must support a marking area of 10 cm x 10 cm or greater. 5.Must have a marking resolution of 1200 dpi or higher. 6.Must have a visible reference aid such as laser position spotting for locating the marking area. 7.Must be air cooled and must not require a separate chiller in normal laboratory conditions (~27 °C). 8.Must have a HEPA equipped fume extractor. 9.Must come with an integrated marking software that is designed for use with the laser marking system. The marking software must support the following: a.Vector graphic formats such as Computer Graphics Metafile (.cgm), Scalable Vector Graphics (.svg), Encapsulated Post-Script (.eps), and Windows Metafile (.wmf), etc. b.Other graphic formats such as Bitmap (.bmp), Tagged Image File Format (.tif), Joint Photographic Experts Group (.jpeg), etc. c.A user interface that supports drawing, editing, and saving of marking diagrams d.Ability to specify the following instrument parameters: laser power, line width, marking speed, raster pattern. e.Ability to create recipes to be used repeatedly. For the purposes of this solicitation, recipes means a set of instructions that can be applied repeatedly to mark a set of materials. The recipes must include material positions, instrument settings, shapes to be marked, and any additional instrument parameters that are specific to the material and the shape of the material being marked. f.Multiple file type import and export capability g.Software must be compatible with Microsoft Windows 7 operating system. 10.Must support USB connection to a standalone PC or an integrated PC running Windows 7 operating system. 11.Must be equipped with a laser safety interlock that prevents the fiber laser operation if the door is open. 12.Must have the ability to mark on multiple material types including metal, plastic, and glass. 13.Must support 110-115 VAC 50/60 Hz electrical connection. 14.Must include one (1) copy in either hard copy or electronic PDF format of an operations and maintenance manual covering normal operation, troubleshooting and routine maintenance of the laser marking system. 15.Installation of the instrument shall be accomplished by NIST personnel. Line Item 0002: Warranty The Contractor shall provide, at a minimum, a one year warranty for the equipment. Warranty shall include all parts, labor and travel and guarantee that the equipment will be free from defects in material and workmanship. The warranty shall commence acceptance of the system by the Government. Line Item 0003: Training The Contractor shall provide, at a minimum, training for up to three NIST personnel meeting the following specifications: •Training must cover basic component familiarity, normal operation, troubleshooting, and routine maintenance. Training may take place in person or online. If online training is available, the contractor must provide a website address, login and password allowing access to the training materials. •Training will take place during normal business hours, Monday through Friday, 8:30 a.m. to 5:00 p.m. Eastern Time with the exception of Federal Holidays. Training will coordinated with the Technical Point of Contact (TPOC). Delivery The laser and controller must be delivered within twelve weeks of the award date. The items shall be shipped F.O.B. Destination to: National Institute of Standards and Technology, Building 301 Shipping and Receiving, 100 Bureau Dr., Gaithersburg, MD 20899. FOB DESTINATION MEANS: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. EVALUATION CRITERIA AND BASIS FOR AWARD The Government will award a purchase order resulting from this solicitation to the responsible quoter whose quotation, conforming to the solicitation, is the lowest price, technically acceptable quotation. Technically Acceptable means: 1. The Contractor has proposed a laser marking system that meets all required specifications and all requirements of all line items. AND 2. Notwithstanding a neutral rating, a satisfactory record of past performance based on information provided by references. Price shall be evaluated for all quoters whose quotations are determined technically acceptable. Price will be evaluated to determine that total price is a fair and reasonable overall price to the Government. REQUIRED SUBMISSIONS All Contractors shall submit the following: 1.For the purpose of evaluation of Technical Acceptability: Quoters shall provide documentation that clearly demonstrates the quoted system's ability to meet all required specifications, all requirements of all Line Items and FOB Destination shipping. 2.Evaluation criteria for Past Performance For evaluation of Past Performance, quoters must submit all of the following: a. Past performance information regarding relevant contracts over the past three (3) years with Federal, state, or local governments, or commercial customers. If the quoter intends to subcontract with another firm(s) for part of this requirement, that firm's past performance information shall also be provided. If the quoter has no relevant past performance, it shall include a statement to that effect in its quotation. The Government reserves the right to consider data obtained from sources other than those described by the quoter in its quotation. b. The description of each contract described in this section shall not exceed one-half page in length. For each contract, the quoter shall provide the following information: •Contract number; •Description and relevance to solicitation requirements include dollar value; •Period of Performance - indicate by month and year the state and completion (or "ongoing") dates for the contract; •Reference Contact - If a non-Government contract, identify the name and address of the client with current telephone number and email address of a point of contact of the client responsible for the contract; •Contracting Office - If a Government contract (Federal or state), identify the Procuring Contracting Officer (PCO), administrative Contracting Officer (ACO), and Contracting Officer's Representative (COR), and their names, current telephone numbers and email addresses. •Problems Encountered - include information regarding information regarding any problems encountered on the contracts described above and corrective actions taken to resolve those problems. Past performance must be addressed by the Contractor. If the Contractor has no recent and/or relevant past performance performing the required work, the quotation must so state. If past performance is not addressed within the quotation, the Government will determine the quotation technically unacceptable on the basis of being non-responsive. 3.For the purpose of Price: Quoters shall provide a firm-fixed price quotation for each Line Item as specified in the Contract Line Items, and a total firm fixed-price inclusive of all required line items. 4.Quoters shall include a completed copy of the attached provision, "Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law (Class Deviation) (March 2015)" with their quotation. 5.Quoters shall include a completed copy of the FAR provision, 52.225-2, Buy American Certificate identifying the country of origin where the equipment was manufactured with their quotation. 6.Quoters shall include a statement regarding the terms and conditions herein as follows: a.The offeror shall state "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR b.The offeror shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s) Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor's FSS or GWAC contract, and the statement required above shall be included in the quotation. 7.Quoters shall provide an active DUNS # for the System for Award Management (SAM) registration. Quoters must have an active registration at www.SAM.Gov to receive an award. 8.If the Quoter's representations and certifications do not reflect the NAICS code governing this solicitation, Quoters must submit documentation that they are a small business under the NAICS code governing this solicitation. 9.If the Quoter is not the manufacturer of the equipment, documentation that the proposed subcontractor is a small business under NAICS code 334516. DUE DATE FOR QUOTATIONS E-mail quotations are required. All quotations must be submitted via e-mail to Susan Ruzicka, Contract Specialist at Susan.Ruzicka@Nist.gov. Submission must be received not later than 1 1:00 a.m. Eastern Time on Monday 19 June 2015. A quotation shall be considered received when it is received in the electronic inbox of Susan Ruzicka not later than the date and time identified herein. All questions regarding this notice must be submitted via e-mail to Susan.Ruzicka@nist.gov by 11:00 a.m. Eastern Time on Wednesday 10 June 2015. PROVISIONS AND CLAUSES: The full text of a FAR provision or clause may be accessed electronically at https://farsite.hill.af.mil or www.acquisition.gov/far. The following provisions apply to this acquisition: 52.204-7, System for Award Management (JUL 2013) 52.204-16, Commercial and Government Entity Code Reporting (NOV 2014) 52.204-17, Ownership or Control of Offeror (Nov 2014) 52.212-1, Instructions to Offerors-Commercial Items (APR 2014) 52.225-2, Buy American Certificate (May 2014) 52.225-25, Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran (DEC 2012) In accordance with FAR 52.212-3 Offeror Representations and Certifications - Commercial Items, offerors must complete annual representations and certifications on-line at www.SAM.Gov. If paragraph (j) of the provision applies, a written submission is required. The following FAR clauses apply to this acquisition: 52.204-13 System for Award Management Maintenance (JUL 2013) 52.204-18, Commercial and Government Entity Code Maintenance (NOV 2014) 52.212-4 Contract Terms and Conditions-Commercial Items (MAY 2014) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (MAR 2015) including sub-paragraphs: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). 52.219-6, Notice of Total Small Business Set Aside (Nov 2011)(15 U.S.C. 644) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)). 52.222-3, Convict Labor (June 2003)(E.O. 11755). 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2014)(E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Feb 1999). 52.222-26, Equal Opportunity (Mar 2007)(E.O. 11246). 52.222-36, Equal Opportunity For Workers with Disabilities (Jul 2014)(29 U.S.C. 793). 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)(E.O.13513). 52.225-1, Buy American--Supplies (May 2014)(41 U.S.C. chapter 83). 52.225-13, Restriction on Certain Foreign Purchases (Jun 2008)(E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of Treasury). The following U.S. Department of Commerce Acquisition Regulation (CAR) provisions and clauses apply to this procurement. The full text of a CAR provision or clause may be accessed electronically at http://farsite.hill.af.mil/reghtml/regs/other/car/1352.htm 1352.201-70 CONTRACTING OFFICER'S AUTHORITY (APR 2010) 1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010) 1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010) 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010) 1352.233 -70 AGENCY PROTESTS (APR 2010) (a) An agency protest may be filed with either: (1) the contracting officer, or (2) at a level above the contracting officer, with the appropriate agency Protest Decision Authority. See 64 Fed. Reg. 16,651 (April 6, 1999) (b) Agency protests filed with the Contracting Officer shall be sent to the following address: NIST/ACQUISITION MANAGEMENT DIVISION ATTN: CAROL WOOD, CONTRACTING OFFICER 100 Bureau Drive, MS 1640 Gaithersburg, MD 20899 (c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address: NIST/ACQUISITION MANAGEMENT DIVISION ATTN: HEAD OF THE CONTRACTING OFFICE (HCO) 100 Bureau Drive, MS 1640 Gaithersburg, MD 20899 (d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority. (e) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W. Washington, D.C. 20230. FAX: (202) 482-5858 (End of clause) NIST LOCAL 04 : BILLING INSTRUCTIONS (a) NIST prefers electronic Invoice/Voucher submissions and they should be emailed to INVOICE@NIST.GOV. (b) Each Invoice or Voucher submitted shall include the following: (1) Contract Number. (2) Contractor Name and Address. (3) Date of Invoice. (4) Invoice Number. (5) Amount of Invoice and Cumulative Amount Invoiced to-date. (6) Contract Line Item Number (CLIN). (7) Description, Quantity, Unit of Measure, Unit Price, and Extended Price of Supplies/Services Delivered. (8) Prompt Payment Discount Terms, if Offered. (9) Any other information or documentation required by the contract. (c) In the event electronic submissions are not used, The Contractor shall submit an original invoice or voucher in accordance with the payment provisions of this contract to: NIST: Accounts Payable Office 100 Bureau Drive, Mail Stop 1621 Gaithersburg, MD 20899-1621 (End of clause) PAYMENT Payment shall be made upon receipt of proper invoice in one lump sum payment. Partial payments are not authorized. The Government will approve payment in full upon successful completion of delivery and training, including verification that the equipment meets all required specifications. Added: <input type="hidden" name="dnf_class_values[procurement_notice][description][1][added_on]" value="2015-06-18 10:01:48">Jun 18, 2015 10:01 am Modified: <input type="hidden" name="dnf_class_values[procurement_notice][description][1][modified_on]" value="2015-06-18 11:23:24">Jun 18, 2015 11:23 am Track Changes
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