SOLICITATION NOTICE
X -- Succeeding lease for USDA-APHIS in Yuma, AZ
- Notice Date
- 6/18/2015
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 531190
— Lessors of Other Real Estate Property
- Contracting Office
- Department of Agriculture, Animal and Plant Health Inspection Service, Administrative Services Division/Realty, 100 North 6th Street, Butler Square, 6th Floor, Minneapolis, Minnesota, 55403
- ZIP Code
- 55403
- Solicitation Number
- 57-6395-15-003
- Archive Date
- 7/18/2015
- Point of Contact
- Brenda Santelman, Phone: 612-336-3231
- E-Mail Address
-
brenda.k.santelman@aphis.usda.gov
(brenda.k.santelman@aphis.usda.gov)
- Small Business Set-Aside
- N/A
- Award Number
- 57-6395-15-003
- Award Date
- 6/18/2015
- Description
- JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION Succeeding Lease USDA, APHIS, PPQ 1929 Arizona Ave, Suite 8 & 9 Yuma, AZ 85364-8599 Lease # 57-6395-15-003 Proposed Action: Sole Source Succeeding Lease Identification and Description of Action Being Approved: USDA, APHIS, Plant Protection and Quarantine currently leases 2,000 rentable square feet, located at 1929 Arizona Ave, Yuma, AZ. The current lease is due to expire July 31, 2015. The intent was for a full and open competitive process, but no potential locations were identified when advertised, so approval is being sought for awarding a sole source succeeding lease. Description of the Supplies or Services Required: USDA, APHIS, PPQ office requires approximately 2,000 rentable square feet. This includes approximately 481 sf of lab and the remaining office space. The ASR's include the updated APHIS lab ventilation requirements and deficiencies identified in the last inspection of our current space. The original 10-year lease for this location was awarded for suite 8. Soon after the award, the program had an emergency program arise that resulted in approval to lease the adjoining suite 9. Each suite is 1,000 rsf. This additional suite became part of their long term requirements with the activities and additional employees no longer under an emergency program, but part of their daily mission. The original current lease term runs from June 1, 2009 through May 31, 2019, with termination rights after the 5th year. The emergency lease runs from July 1, 2010, through July 31, 2015. Both leases include amortized build out. They are partially serviced leases where USDA pays for their own electricity and janitorial services. Identification of Statutory Authority: 41 U.S.C. 253 (C) (1) Only responsible sources. Location specific due to program mission. Unique Qualifications of Proposed Lease: The proposed succeeding leased space meets the programs needs and requirements, which includes the new lab requirements, which the current Lessor has included in his RLP. The location is also convenient for most of the program's customers with easy access to the Interstate allowing less travel time needed for their trapping and survey activities. Efforts to Ensure Solicitation From Maximum Sources Practical: Advertisement for expressions of interest as a result of our expiring lease was placed in FBO with responses due 6/3/14. One response was received from an investor who buys buildings, but he never returned my call. I also contacted other Federal agencies in the area for collocation options, but there was none. Determination That Costs will be Fair and Reasonable: The proposal received from our succeeding lessor is $16/sf for shell and operating costs, and $8.25/sf for the amortized build out for the 5-year firm term. Total firm term rate is $24.25/sf. The base rent during the firm term does not increase. After the 5th year, the build out cost drops off and the base rental rate will start increasing 3 percent annually. The current rental rates on the original leases are $20.06/sf for Suite 8 and $26.74/sf for Suite 9. The rate reflected for Suite 8 reflects only the base rent as the TI's have already dropped off. The rate for Suite 9 includes amortized build out. Comparable leases in the area range from a minimum of $13.80/sf to a maximum of $33.12/sf giving me an average of $21.36/sf when figuring out 5 leases similar to our 2,000 sf requirement. Various properties on LoopNet indicated an average NNN rate of $12/sf + $4.02/sf CAM/Ops for a total of $16.02/sf. This proposed rate is deemed fair and reasonable. Other Factors Supporting Justification: Contracting Officer Certification: By signature of this Justification for Other than Full and Open Competition, the Contracting Officer certifies that the award of the succeeding lease in the amount of 2,000 rsf/usf for at a rental rate of $24.25/sf. is in the Governments best interest and that this justification is accurate and complete to the best of my knowledge and belief. The program fully agrees with and supports this decision.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USDA/APHIS/REALTY/57-6395-15-003/listing.html)
- Record
- SN03769585-W 20150620/150618235633-40ad1d527cd5b6d859f13976d0c81246 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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