FBODaily.com | FedBizOpps: MOD | U | BAGPIPE TRAINER

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 24, 2015 FBO #4961
MODIFICATION

U -- BAGPIPE TRAINER

Notice Date: 6/22/2015
Notice Type: Modification/Amendment
NAICS: 611699 — All Other Miscellaneous Schools and Instruction
Contracting Office: MICC - Fort Sill, Directorate of Contracting, 1803 NW Macomb Road, Fort Sill, OK 73503
ZIP Code: 73503
Solicitation Number: W9124L-0010659795
Response Due: 7/10/2015
Archive Date: 8/21/2015
Point of Contact: Nancy L. Cerveny-Zinno, 580-442-5555
E-Mail Address: MICC - Fort Sill
(nancy.l.cerveny-zinno.civ@mail.mil)
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. PART: U.S. Government Procurements SUBPART: Supplies, Equipment and Material CLASS CODE: U099 OFFICE ADDRESS: Department of the Army U.S. Army Mission and Installation Contracting Command 1803 Macomb Road Fort Sill, Ok 73503-4433 Combination Synopsis Solicitation SOL #: W9124L-0010659795 Response Date: 10 July, 2015, 4:00 p.m. CST This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This Solicitation W9124L-0010659795 is a Request for Quote (RFQ) for a Bagpipe Trainer, in accordance with the Government's requirement below. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-72, Effective 30 Jan 2014. The North American Industrial Classification System (NAICS) number is 611699 and the business size standard is $11 Million. This proposed acquisition is reserved for 100% Small Business. All prospective offerors must be actively registered in System for Award Management (SAM) Offerors may register online at https://www.sam.gov/portal/SAM/#1. Payment will be made via Wide Area Workflow (WAWF). The following shall be performed at Fort Sill, Oklahoma 73503. Please provide quote in spaces provided below: ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1 Job Bagpipe Trainer: Trainer will give lessons Soldiers attached to the 77th Army Band, Costello's Own, teaching them how to play the bagpipes and march to the standards set forth by the 77th Army band. Base Period of Performance: 1 August 2015 through 31 July 2016 FOB: Destination NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0002 1 Job Contract Manpower Report is due by 31 OCTOBER 2015 FOB: Destination NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1001 1 Job Option Year 1 Bagpipe Trainer: Trainer will give lessons Soldiers attached to the 77th Army Band, Costello's Own, teaching them how to play the bagpipes and march to the standards set forth by the 77th Army band. Option One Period of Performance: 1 August 2016 through 31 July 2017 FOB: Destination NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1002 1 Job Option Year 1 Contract Manpower Report is due by 31 OCTOBER 2016 FOB: Destination NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 2001 1 Job Option Year Two Bagpipe Trainer: Trainer will give lessons Soldiers attached to the 77th Army Band, Costello's Own, teaching them how to play the bagpipes and march to the standards set forth by the 77th Army band. Option Two Period of Performance: 1 August 2017 through 31 July 2018 FOB: Destination NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 2002 1 Job Contract Manpower Report is due by 31 OCTOBER 2017 FOB: Destination NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 3001 1 Job Option Year Three Bagpipe Trainer: Trainer will give lessons Soldiers attached to the 77th Army Band, Costello's Own, teaching them how to play the bagpipes and march to the standards set forth by the 77th Army band. Option Three Period of Performance: 1 August 2018 through 31 July 2019 FOB: Destination NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 3002 1 Job Contract Manpower Report is due by 31 OCTOBER 2018 FOB: Destination NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 4001 1 Job Option Year Four Bagpipe Trainer: Trainer will give lessons Soldiers attached to the 77th Army Band, Costello's Own, teaching them how to play the bagpipes and march to the standards set forth by the 77th Army band. Option Four Period of Performance: 1 August 2019 through 31 July 2020 FOB: Destination NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 4002 1 Job Contract Manpower Report is due by 31 OCTOBER 2019 FOB: Destination NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 4003 1 Job Contract Manpower Report is due by 31 OCTOBER 2020 FOB: Destination NET AMOUNT TOTAL NET CONTRACT AMOUNT ______________________ Quote should reflect FOB: Destination Proposals shall be submitted with specifications of the services that you will be providing. All Proposals shall be clearly marked with RFQ number W9124L-0010659795 and emailed to the POC's listed below or faxed to 580-442-3819, no later than 4:00 PM, CST, 10 July 2015. Bidder/offeror shall submit bid/offer on all bid items. Failure to do so will be cause for rejection of the bid/offer. Contact Nancy L. Cerveny-Zinno, Phone: 580-442-5555, email: nancy.l.cervenyzinno. civ@mail.mil or William Boyer, Phone: 580-442-3604, email: william.e.boyer10.civ@mail.mil if you have any questions/concerns. The following provision applies to this acquisition: Federal Acquisition Regulation (FAR) 52.204-7, System for Award Management, 52.212-1, Instruction to Offerors- Commercial items, 52.217-5, Evaluation of Offers, 252.203-7005, Representation Relating to Compensation of Former DoD Officials, 252.204-7004 ALT A, Required Central Contractor Registration, 252.213-7000, Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System, 252.204-7011, Alternative Line Item Structure. The following provisions are incorporated by full text: 52.212-3, Offeror Representation and Certifications, 52.237-1, Site Visit, 52.252-1 Solicitation Provisions IBR, and 252.209-7993 Representation by Corporation Regarding an Unpaid Delinquent Tax Liability. The following clauses are applicable to this acquisition and incorporated by reference: For further information please go to the associated websites: http://acquisition.gov/comp/far/index.html and http://farsite.hill.af.mil. FAR 52.204-9 Personal Identity Verification of Contractor Personnel, FAR 52.204-13, System for Award Management Maintenance, FAR 52.212-4, Contract Terms and Conditions-Commercial Items, FAR 52.232-39, Unenforceability of Unauthorized Obligations, FAR 52.233-1 Disputes, FAR 52.237-3, Continuity of Services, FAR 52.247-34 F.O.B Destination, FAR 252.201-7000, Contracting Officers Representative, DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials, DFARS 252.203-7002, Requirements to Inform Employees of Whistleblower Rights, DFARS 252.204-7003, Control of Government Personnel Work Product, DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information, DFARS 252.211-7003, Item Identification and Valuation, DFARS 252.223-7008, Prohibition of Hexavalent Chromium, DFARS 252.225-7001, Buy American and Balance of Payments Program, DFARS 252.232-7010, Levies on Contract Payments, DFARS 252.243-7001, Pricing of contract modifications, DFARS 252.244-7000, Subcontracts for Commercial Items, DFARS 252.247-7023, Transportation of Supplies by Sea. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. The following FAR clauses within the aforementioned clause are being selected as applicable: 52.204-10, 52.219-6, 52.219-13, 52.219.28, 52.222-3, 52.222-21, 52.222-26, 52.223-18, 52.225-13, and 52.232-33. FAR 217-8 Option to Extend Services, FAR 52.217-9 Option to Extend the Term of the Contract, FAR 219.28 Post-Award Small Business Program Representation. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://acquisition.gov/comp/far/index.html http://farsite.hill.af.mil 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUNE 2012) (a) Definitions. As used in this clause-- (1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal Acquisition Regulation. (2) Electronic form means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area Workflow (WAWF) or another electronic form authorized by the Contracting Officer. (3) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract. (4) Receiving report means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/. (c) The Contractor may submit a payment request and receiving report using other than WAWF only when-- (1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment; (2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., Power Track, Transportation Financial Management System, and Cargo and Billing System); (3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or (4) When the Government wide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required. (d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract. (e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payments requests. (End of clause) 5152.233-4000 AMC-LEVEL PROTEST PROGRAM (Sep 2011) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their Concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or e-mail: usarmy.redstone.usamc.mbx.protests@mail.mil Packages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp. If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC-Level Protest Procedures. (End of clause) ADDENDUM TO FAR 52.214-5 Apache Gate Delivery Information All delivery trucks, transportation trucks, vehicles pulling trailers, every type of cargo or construction vehicle must enter through Apache Gate. Location of Apache Gate: Take the Medicine Park exit 45 off of Interstate 44, proceed west on highway 49 (approximately mile). Entrance to Apache Gate is on the left (south). Contractual Authority No written or oral statements of any person whosoever other than the Contracting Officer will, in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. Evaluation and Award The Government will evaluate offers in response to this request and award a purchase order/contract to the responsible offeror whose offer conforming to this request, will be most advantageous to the Government considering price and other factors (e.g., past performance, delivery, socio-economic status and/or quality). Award will be made based upon the best value to the Government in accordance with procedures in FAR 13.106-2(b). The Government reserves the right to award quote mark All or None quote mark. One (1) Award will be made as a result of this solicitation. Changes Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government. Payments WIDE AREA WORKFLOW (WAWF) BILLING INSTRUCTIONS **Contractors are required to use the Invoice and Receiving Report (Combo) type when invoicing.** DO NOT USE: The Fast Pay Option Use the following DoDAAC's when inputting invoices and/or receiving reports. Administered By: provided at time of award Payment Official: provided at time of award Issued By: provided at time of award Ship To: provided at time of award NOTE: Failure to include the following additional email addresses for the Specialist and Acceptor could result in a delay in payment of your invoice. ACCEPTOR POC: provided at time of award ACCEPTOR EMAIL: provided at time of award SPECIALIST EMAIL: nancy.l.cerveny-zinno.civ@mail.mil For WAWF issues contact: WAWF Customer Service at 1-866-618-5988 / 1-801- 605-7095 or by email at cscassig@csd.disa.mil For Receiving Report inquiries contact: Acceptor POC identified above. Commercial Item Acquisition Procedures This acquisition is solicited under Commercial item Simplified Acquisition procedures specified in FAR Part 13.5, Test Program For Certain Commercial Items. Interruption Of Government Processes If an emergency or unanticipated event interrupts normal Government processes so that quotations/proposals/bids cannot be received at the office designated for receipt by the exact time specified in the RFQ, and urgent Government requirements preclude an amendment or other notice of an extension of the bid opening/closing date, the time specified for receipt of quotes/proposals/bids will be deemed to be extended to the same time of day speified in the RFQ on the first work day on which normal Government processes resume. If no time is specified in the solicitation, the time for receipt is 4:00 p.m., local time for the designed Government office. Notice Of Award A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. STATEMENT OF WORK Bagpipe Trainer 1. INTRODUCTION. 1.1. ORGANIZATION: U.S. Army Fires Center of Excellence and Fort Sill (USAFCOEFS) Fort Sill, OK 73503-5600. 1.2. BACKGROUND. This requirement is for the services of a Bagpipe Trainer. The Bagpipe Trainer shall regularly conduct training with the Soldiers attached to the 77th Army Band in quote mark Costello's Own quote mark. The trainer shall ensure the Soldiers have adequate bagpipe training to perform the mission with the 77th Army Band and as a separate detachment. Soldiers rotate approximately every three (3) months. 1.3 PERIOD OF PERFORMANCE. The requested Period of Performance is 1 August 2015 to 31 July 2016 with four (4) option years. 1.4. PLACE OF PERFORMANCE: The primary place of training will be Building 1721 and the Fort Sill Installation, Fort Sill, OK 73503. 1.5. ADMINISTRATIVE CONSIDERATIONS. 1.5.1. Work Schedule. The hours of 0900 to 1200 are the projected normal hours, excluding Government Holidays. The training will occur for three (3) hours at a time twice a week on non-consecutive days. 1.5.2. Overtime. Overtime is not anticipated. 1.5.3. TRAVEL. Travel to the Place of Performance is required. The Contractor shall ensure appropriate travel arrangements are made in order to meet all training requirements. QUALIFICATIONS. 1. 10 years of bagpipe playing. 2. 5 years of teaching ability and knowledge of teaching techniques. 2. SCOPE OF WORK. The purpose of this requirement is to procure training on a continual basis for the Soldiers attached to the 77th Army Band; quote mark Costello's Own quote mark. The Contractor shall: 1. Contractor shall teach two (2) lessons a week for 48 weeks of the 12 month year. Lessons will be three (3) hours each and not on consecutive days. One lesson a week will be at the designated training site and the other will occur at the designated training site or over Skype or other computer-based audio/video communication program. Contractor shall coordinate with COR and provide at least 24 hour notice in writing of requested schedule changes. 2. Teach the Soldiers maintenance and basic care of the bagpipes. 3. Teach basic reed making and maintenance. 4. Be able to read and perform the ceremonial music. 5. Teach the Soldiers to perform the ceremonial music. 6. Adapt to possible changes in the musical selection and teach whatever changes to the music to the Soldiers (to include style, tempo, measure order, and song selection). 7. Travel to Fort Sill Building 1721 or surrounding area, Fort Sill, OK to conduct training, observe training, and evaluate training. 8. Use Contractor's own bagpipes for all training purposes where handling of a Soldier's bagpipes is not absolutely necessary. 9. During the course of training, Contractor shall handle the Soldiers bagpipes. These instruments are property of the U.S. Army/Government and therefore shall need to be handled appropriately. Unnecessary risk will not be taken with U.S Army personnel, equipment, or facilities. 3. SCHEDULE AND GOVERNMENT REVIEW. 3.1. An initial meeting will be conducted between the Contractor and the Government within 14 calendar days of Task Order award at a specific time and location to be determined by the Government. The Government will notify the Contractor in writing of the specific time and location at least 24 hours in advance. 3.2. Evaluations will be held after the last on sight lesson of each month. Contractor will receive a confirmation notice in writing at least 24 hours in advanced that the evaluation will be occurring. 3.3. Deliverables: Deliverables shall be in the form of reports, Lesson Plans, briefings, execution of mock ceremonies, and any other appropriate to the specific duty and as identified by the Government. TITLE FREQUENCY DUE DATE Evaluations-Monthly-Last On Sight Lesson of the month Student Critiques-As requested-Within 7 calendar days of completion Quality Control Plan-As requested As changes or updates occur-Within 30 days of award. Lesson Plan-Monthly and as changes or updates occur-Within 30 days of award. 3.4. QUALITY CONTROL: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements). The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors' QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered nonconformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. QCP is to be delivered electronically within 30 days after contract award. Electronic copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer's acceptance in writing of any proposed change to their QC4. TECHNICAL SPECIFICATIONS. Work shall be completed in a professional manner according to standard industry practices. 5. NON-PERSONAL SERVICES. The Government and the Contractor understand and agree that the work described in this task order is a quote mark Non-personal Services Contract quote mark as defined in FAR Part 37.101. Therefore, it is further understood and agreed that the Contractor and/or the Contractor's employees: 1). Shall perform the services described herein as independent contractors, not as employees of the Government. 2). Shall NOT be placed in a position where they are under the supervision, direction or evaluation of a federal employee, military or civilian, but shall, pursuant to the Government's right to inspect, accept or reject work, comply with such general direction of the Contracting Officer or the duly appointed representative of the Contracting Officer as is necessary to ensure completion of the contract objectives. 3). Shall NOT be placed in a position of command, supervision administration or control over DA military civilian personnel or personnel of other contractors, or become part of the Government organization. 4). Further as this contract/task order does not create an employer-employee relationship, the entitlements and benefits applicable to such relationships do NOT apply. Such include, but are not limited to, federal income tax withholding, Federal Insurance Contributions Act (FICA), unemployment compensation and workman's compensation benefits by virtue of this contract/task order. 6. ACCOUNTING FOR CONTRACTOR SERVICES. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Army's 77th Army Band via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on quote mark Department of the Army CMRA quote mark or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk by clicking on quote mark Send an email quote mark which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website. 6.1. Retain Qualified Staff: The contractor is responsible for providing one (1) SME for the entire period of performance for this task order, unless otherwise modified to state differently. The Government understands that emergencies may arise; however, it is the contractor's responsibility to quote mark back-fill quote mark the vacant position(s) as soon as possible. If the contractor fails to backfill the vacant position(s) with a new qualified replacement within 30 days of the particular position becoming vacant, then the government will begin issuing Contract Deficit Reports (CDR's) and the remedy will be the labor cost per day for each day that the particular position is vacant. 7. Security a. The contractor shall ensure that all assigned personnel understand applicable Security policies and directives. Personnel who knowingly violate security policies or directives are subject to immediate removal from any work relating to this contract. (1) All contractor personnel assigned to this task order shall be US citizens and may be required to possess and maintain an active SECRET clearance prior to commencement of duties. (See the specific requirements of the below task order, PWS Paragraph 1.4.2.c). The contractor shall ensure that classified data is handled in accordance with appropriate Army and DOD security regulations. Information classified up to SECRET will be accessed and stored in government spaces only. The contractor shall agree that any data furnished by the government to the contractor shall be used only for performance under this PWS, and all copies of such data shall be returned to the government upon completion of this effort. Services associated with this requirement require handling of classified quote mark SECRET quote mark and or quote mark TOP SECRET quote mark material. Contractor shall submit to the KO and the COR a listing of employees indicating the level and date clearance was obtained. DD Form 254 is provided for types of classified documents or events that may be encountered during the performance of this task order. The Contractor shall ensure that all assigned personnel understand applicable security policies and directives. (2) Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified quote mark (Con)fidential, quote mark quote mark (Sec)ret, quote mark or quote mark Top (Sec)ret quote mark and requires contractors to comply with- (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor. (3) The Contractor shall establish and implement security procedures to include handling of classified material and equipment; access to controlled areas; security of facilities, vehicles and handling of sensitive and pilfer able material. The following publications shall be used as a guide to developing an effective security plan AR 380-19 Appendix C, AR 380-67, DoD 5220.22-M and DoD 5220.22-R. b. Anti-Terrorism (AT) Considerations and Awareness Training. In accordance with (IAW) Army Regulation 525-13, paragraph 5-19, all prospective contractors shall undergo a verification process to determine the trustworthiness and suitability prior to being granted access to federal property. Limited access with escort may be granted (at the installation's discretion) for an interim period while investigations are being conducted. IAW AR 25-2 and HSPD-12, Installation Security Office will submit all background investigations on prospective contractors requiring Common Access Cards (CAC) network access. Upon notification, the Provost Marshal Office will conduct background checks on all other contractor personnel when there isn't a requirement for CAC and/or IT requirements in the contract. All contractor personnel assigned to this contract shall complete the quote mark Anti-Terrorism Level 1 Training quote mark provided on-line at https://jkodirect.jten.mil. Certificate of completion will be provided thru the COR to the unit/activity security manager. (Reference Department of the Army, US Army Contracting Agency, SFCA-CO, and 5 Sep 07, subject: Incorporation of Anti-Terrorism Measures into the Contracting Process and AR 525-13, Antiterrorism). c. Security Awareness Training. All contractor personnel assigned to this contract/task order shall complete the Contractors Security Awareness Training annually. Go to Internet Explorer, Fort Gordon website, select Fort Gordon and click on Dir, Plans Training & Mobilization, select Security/Intelligence and click on Contractor OPSEC Awareness Training. A record on completion will be provided thru the COR to the unit/activity security manager. (Reference AR 530-1, Operations Security (OPSEC), Chapter 6). d. Contractor personnel will have routine and unavoidable access to proprietary information which they are required to protect. Personnel applied to the tasks in this PWS may not work on other tasks for the contractor or for any other agency without a formal written request and written consent granted by the contracting officer. e. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the task order number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contract or name and task order number associated with the data. f. Privacy Act. All contract personnel assigned to this task will have access to information that may be subject to the Privacy Act of 1974. The contractor is responsible for ensuring all assigned contract personnel are briefed on Privacy Act requirements. g. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 05 calendar days after task order start date or effective date of incorporation of this requirement into the task order, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the Joint Knowledge Online (JKO) website at the following URL: https://jkodirect.jten.mil. h. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language text requires U.S. based contractor employees and associated sub-contractor employees to make available and to receive Government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact. i. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract/task order, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. j. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of task order award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after task order award. k. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a Government info system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and shall successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter. All contractor employees and associated sub- contractor employees shall complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment. l. For Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees shall complete annual OPSEC awareness training. m. For Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees shall complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions shall comply with DoD and Army training requirements in DoDD8570.01, DoD 8570.01-M and AR 25-2 within six months of employment. n. For Contracts That Require Handling or Access to Classified Information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified quote mark (Con)fidential, quote mark quote mark (Sec)ret, quote mark or quote mark Top (Sec)ret quote mark and requires contractors to comply with- (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor. o. In support of the DOD policy on terrorism, it is DA policy that-... Commanders do not have the same legal responsibility to provide AT training for Defense contractors as that provided for military forces or direct-hire employees. Contractors remain private U.S. citizens. The DOD will assist the DOS, where militarily feasible, in supporting efforts to protect U.S. citizens abroad. Contractors are required to contact the combatant command to obtain, and comply with, the specific AT guidance for that particular area. Commanders are required to offer AT training to contractors under the terms specified in the task order. Contractors working within a U.S. military facility or in close proximity of U.S. Forces will receive incidentally the benefits of measures undertaken to protect U.S. Forces. Operating contractors at Government Owned Contractor Operated facilities shall comply with the provisions of this regulation, and with ACOM, Major Subordinate Command (MSC), DRU, and GCC directives and guidance, which supplement or amend AR 525-13. Army officials responsible for developing and negotiating contracts with contractor operators of Government facilities will ensure that this provision is included in all operating contracts. Compliance with the quote mark No Double Standard quote mark policy on dissemination of terrorist threat information is maintained. p. All Contractor employees shall complete the On-Line Defense Information System Agency (DISA) training. Federal ISS Awareness (for non-DOD Personnel), Phishing Awareness, Personal Electronic Devices / Removable storage media and Personally Identifiable Information training located at the following website; (http://iase.disa.mil/eta/index.html) within five (5) days of award. Sustainment training will be required annually. q. All Electronic and Information Technology (EIT) procured through this task shall meet the applicable accessibility standards at 36 CFR 1194, unless an agency exception to this requirement exists. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://access-board.gov/sec508/508standards.htm. r. The Contractor shall ensure that all assigned personnel understand applicable security policies and directives. Personnel who knowingly violate security policies or directives shall be dismissed. s. All Contractor employees shall complete the Defense Information System Agency (DISA) training in accordance with the ID/IQ contract's PWS paragraph C.1.6.14. Special Contract Requirement: CONTRACTOR ACCESS PROCEDURES TO FORT SILL (FEB 2015) Effective 9 February 2015, personnel requiring access to the installation shall possess a Common Access Card (CAC), Long Term Unescorted Access Pass or Military ID, or Individual temporary pass issued by the Fort Sill Directorate of Emergency Services (DES) pursuant to Army Directive 2014-05, Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Un-cleared Contractors. Fort Sill has initiated a system which provides three forms of access documentation based upon the duration of required access and DOD Network requirements. The three forms, described below, are as follows: (1) Common Access Card (CAC); (2) Long Term Unescorted Access Pass or Military ID; or an (3) Individual Temporary Pass. The Prime Contractor shall provide a completed FS Form 118 for each prime or sub-contract employee who requires a CAC or Long Term Unescorted Access Pass in the performance of this contract. The required documentation shall be provided by the Prime Contractor to the Fort Sill Visitor Control Center (VCC) office between 7:00- 5:00 PM hours Monday - Friday. Required forms shall be provided to the VCC within 10 calendar days of notification of this requirement or of contract award (whichever occurs first). Directions to the VCC: From Interstate 44, take the exit for Rogers Lane West. Go approximately 2 miles to the Sheridan Road North exit. Go north on Sheridan Road and follow the signs to the Visitor Control Center (on the right side of the road). Required Documentation for Access: FS 118 REQUEST FOR UNESCORTED INSTALLATION CONTRACT ACCESS TO FORT SILL The form is located at: http://sill-www.army.mil/ Failure to receive a CAC may result in the contractor personnel being denied admission to the installation. Failure to receive a Long Term Unescorted Access Pass or Individual Temporary Pass will result in the contractor personnel being denied admission to the installation. Failure to receive required access shall not relieve the Contractor from execution of Contract Requirements. Denial of a request can be appealed by completing and submitted FS 117 and a letter of recommendation from the employer to the VCC for action. Submission of an appeal shall not relieve the Contractor from execution of Contract Requirements. Required Documentation for Appeal: FS 117 FORT SILL ACCESS CONTROL DENIAL WAIVER APPLICATION PROCESS AND FORT SILL FORM 117 (FS ACCESS CONTROL DENIAL WAIVER APPLICATION) The form is located at: http://sill-www.army.mil/ Three Forms of Access Documentation 1. Common Access Card (CAC): Contractor employees and staff (herein referred to as Contractors) requiring access to the installation on a recurring basis for a period of 6 months or more, and requiring access to a DOD computer network shall obtain a CAC. Contractor employees who do not require access to a DOD computer network are not eligible for a CAC but should apply for Long term, unescorted access as described below. CACs are issued through the Trusted Associate Sponsorship System (TASS) program. Issuance of a CAC requires a favorable Federal Bureau of Investigation (FBI) fingerprint check, successful submission of a National Agency Check with Inquiries (NACI) (equivalent or higher) background investigation to the Army's investigative service provider and a favorably adjudicated NACI (equivalent or higher) investigation from a Federal department or agency. In order to avoid delays in gaining access to the installation, contractors requiring a CAC are encouraged to contact their Contracting Officer Representative (COR) to begin the process to obtain CACs as soon as possible. 2. Long Term, Unescorted Access Pass: This pass is required for Contractors, Sub-contractors and Vendors requiring physical access to the installation on a recurring basis (greater than 24 hours) and who do not require access to a DOD computer network. The expiration date of the access will be the end of the contract period of performance or 365 days whichever comes first. Sub-contractors shall be bound by this same requirement. Prime Contractors are responsible for obtaining timely sub-contractor documents necessary to secure required access documents. Contractors and their employees shall pass a NCIC Interstate Identification Index check in order to secure this pass. Military ID: Military ID cards for retirees, reservists and dependents are acceptable for unescorted access onto Fort Sill. In order to avoid delays in gaining access to the installation, contractors are encouraged to contact their Contracting Officer Representative (COR) to begin the process of securing long term passes as soon as possible. 3. Individual Temporary Pass: All contractors and sub-contractors who do not possess a CAC, a valid Military ID, or a current long term unescorted pass shall report to the Visitors Control Center located near Sheridan gate to obtain an Individual temporary pass. A temporary pass will ONLY be issued to persons who produce a valid current federal or state issued ID with a picture, and must pass a NCIC Interstate Identification Index check and local exclusion roster. Acceptable forms of ID are: 1. Valid current State issued Photo ID that is for driving or for identification. 2. Valid current Permanent Resident Card or Alien Registration Receipt Card (Form I-551) 3. Valid current Employment Authorization Document (Card) that contains a photograph (Form I-766) 4. Passport (Foreign Passports must show point of entry stamp). The contractor shall return issued CACs and Passes to the designated COR at the end of the contract period of performance or the end of the individual employee's tenure, whichever comes first. The contractor shall also coordinate with the COR for new or replacement CACs or Long Term Unescorted Passes as required. For additional information, see: *http://sill-www.army.mil/vcc.html http://sill-www.army.mil Fort Sill unescorted access regulation (to be published). Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors located at http://www.dhs.gov/homeland-security-presidential-directive-12#1 Army Regulation (AR) 190-13, the Army Physical Security Program located at http://armypubs.army.mil/epubs/190_Series_Collection_1.html Army Directive 2011-08, Army Implementation of Homeland Security Presidential Directive -12 located at http://armypubs.army.mil/epubs/pdf/ad2011_08.pdf *NOTE: Official Information on Access Control is provided on this web-site and contains the most current information. Information provided on this site (http://sillwww. army.mil/vcc.html) takes precedence over any conflicting guidance in this quote mark Special Contract Requirement quote mark. Performance Requirements Summary (PRS) REQUIREMENT TITLE Performance Objective Performance Standards Measurement Method Allowable Performance Deviation Remedy Amount 1. Contractor shall teach two (2) lessons a week for 48 weeks of the 12 month year. Lessons will be three (3)hours each and not on consecutive days. One lesson a week will be at the designated training site and the other will occur at the designated training site or over Skype or other computer-based audio/video communication. program. Random Sampling. 96 lessons required during the 12 month year. -Reschedule lesson -Deduction of task order labor costs for missed lesson per each defect over allowable performance deviation. 2. Teach Soldiers maintenance and basic care of bagpipes. Teach Soldiers to properly use, clean, and store bagpipes within first 30 days of Soldier integration. Random Sampling by visual inspections Or Student Critiques. Up to 15 days over 30 days. Re-perform performance objective per each defect over allowable performance deviation - CDR. 3. Teach basic reed making and maintenance. Teach Soldiers to properly make reeds and maintain them within first 60 days of Soldier integration. Random Sampling Or Student Critiques. Up to 15 days over 60 days. Re-perform performance objective per each defect over allowable performance deviation - CDR. 4. Retain Qualified Staff - PWS Section 1.3.1. Contractor manages required positions maintaining qualifications, and certifications as described in the PWS. 100% Government review of Instructor qualifications and certifications. Any Unfilled positions will be filled within 30 days with qualified personnel. CDR: Deduction of task order labor costs for missing personnel for a specific position multiplied by the number of days vacant. 5. Contractor Manpower Reporting Application (CMRA) PWS Section 7. CMRA online database completed by 31 OCT every year. COR verifies online database. Zero Defects Withhold contract invoice payment pending compliance; CDR; CPAR. *Note 1. PO4: There is no Allowable Performance Deviation and Remedy Amount for this performance objection based on its subjective nature. Results of each task order customer satisfaction survey will be discussed with the Contractor PERFORMANCE OBJECTIVE 1 PERFORMANCE OBJECTIVE (Service): Contractor shall teach two (2) lessons a week for 48 weeks of the 12 month year. PERFORMANCE STANDARD (Standard): Lessons will be three (3) hours each and not on consecutive days. One lesson a week will be at the designated training site and the other will occur over Skype or other computer-based audio/video communication program. SURVEILLANCE: The method of surveillance for this objective is Random Sampling. LOT SIZE: The number of proposed positions. SAMPLE SIZE: N/A. PROCEDURES: The Government's designated Contracting Officer's Representative (COR) will monitor the identified positions, fill-rates and qualifications of contractor employees to ensure the contractor is meeting the performance standard. The COR will notify the appointed COR of any shortfall in meeting the performance standard). FAILURE TO PERFORM: A defect is defined as Contractor task order staff that does not possess 96 lessons within the 12 months. If the contractor exceeds the maximum allowable number of defects, the government will deduct monies from that months' invoice for missed lessons per each defect over allowable performance deviation. Reschedule lesson, deduction of task order labor costs for missed lesson per each defect over allowable performance deviation. PERFORMANCE OBJECTIVE 2 PERFORMANCE OBJECTIVE (Service): Teach Soldiers maintenance and basic care of bagpipes. PERFORMANCE THRESHOLD (Standard): Meets delivery schedule(s) as required in the Task Order PWS, on time and with a minimum number of defects. Teach Soldiers to properly use, clean, and store bagpipes within first 30 days of Soldier integration SURVEILLANCE: Random Sampling by visual inspections or Student Critiques. LOT SIZE: The number of Contract training courses to be delivered in accordance with PWS. SAMPLE SIZE: n/a. PROCEDURES: The Government's designated COR will conduct inspections on all contract courses delivered for timeliness and concurrence with the supported agency. The COR will notify the appointed COR of any shortfall in meeting the performance standard. If the Contractor falls below the maximum. FAILURE TO PERFORM: A defect is defined as a significant, contractor caused, delay in training, such as scheduling errors that cause missed or cancelled training or denied training requests without just cause. When applicable, the COR will allow the contractor a reasonable amount of time to resolve any defects by re-perform performance objective per each defect over allowable performance deviation. If the contractor exceeds the maximum allowable number of defects, the government will issue a CDR. PERFORMANCE OBJECTIVE 3 PERFORMANCE OBJECTIVE (Service): Teach basic reed making and maintenance. PERFORMANCE THRESHOLD (Standard): Teach Soldiers to properly make reeds and maintain them within first 60 days of Soldier integration SURVEILLANCE: Random Sampling or Student Critiques LOT SIZE: Number of courses scheduled. SAMPLE SIZE: The number of tasks observed. PROCEDURES: The Government's designated COR (for the Task Order) will conduct random inspections by sampling or student critiques. Additionally, the COR will review by random sampling or student critiques. If the Contractor falls below the maximum number allowed the COR will notify the appointed COR of any shortfall in meeting the performance standard. FAILURE TO PERFORM: A defect is defined as a presented class that does not meet the requirements as outlined in the task order as verified through COR site visits or confirmed negative feedback on course critiques. A defect is defined as a significant, contractor caused, delay in training, such as scheduling errors that cause missed or cancelled training or denied training requests without just cause. When applicable, the COR will allow the contractor a reasonable amount of time to resolve any defects by reperform performance objective per each defect over allowable performance deviation. If the contractor exceeds the maximum allowable number of defects, the government will issue a CDR. CDR PERFORMANCE OBJECTIVE 4 PERFORMANCE OBJECTIVE (Service): Recruit & retain qualified staffing to successfully support name requirement mission. The contractor shall provide a skilled workforce to perform all task requirements. PERFORMANCE THRESHOLD (Standard): Instructor qualifications, certifications, current knowledge and student evaluations reflect quality instruction. There are minimal Government interventions. Contractor provides sufficient qualified and certified personnel to accomplish all tasks SURVEILLANCE: The method of surveillance for this objective is 100% inspections LOT SIZE: NA SAMPLE SIZE: NA PROCEDURES: The Government's designated Contracting Officer's Representative (COR) will monitor the identified positions, fill-rates and qualifications of contractor employees to ensure the contractor is meeting the performance standard. The COR will notify the appointed COR of any shortfall in meeting the performance standard. If the Contractor falls below the maximum number of 90% certified during the month then the COR will initiate and issue, through the COR and ACO, a Contract Discrepancy Report (DA Form 5479). FAILURE TO PERFORM: A defect is defined as Contractor task order staff that does not possess the education, experience and qualifications as outlined in the base contract. For Task Order contractor staffing of 1 to 24 employees the contractor is permitted one defect per month. If the contractor exceeds the maximum allowable number of defects, the government will withhold labor costs for missing personnel for a specific position multiplied by the number of days position is not filled by a certified instructor. PERFORMANCE OBJECTIVE 5 PERFORMANCE OBJECTIVE (Service): Contractor Manpower Reporting Application (CMRA). PERFORMANCE THRESHOLD (Standard): Contractor completes CMRA online database update by 31 October every year. SURVEILLANCE: The method of surveillance for this objective is 100% inspection. LOT SIZE: One SAMPLE SIZE: One. PROCEDURES: The Government's designated COR (for the Task Order) will check the CMRA online application to ensure compliance with the PWS requirements. FAILURE TO PERFORM: A defect is defined as the CMRA database not reflecting the contractor's manpower data on 31 October every year. For this Task Order, the contractor is permitted zero defects. If the contractor fails to update the CMRA database by 31 October, the government will withhold contract invoice payment pending compliance; CDR; CPAR.
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Place of Performance: Address: MICC - Fort Sill Directorate of Contracting, 1803 NW Macomb Road Fort Sill OK; Zip Code: 73503
Record: SN03771790-W 20150624/150622235133-84a59e362a22a5a32b62d609e93008bd (fbodaily.com)
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