SOURCES SOUGHT
65 -- Pharmaceutical Storage, Distribution, and Inventory Management System
- Notice Date
- 6/22/2015
- Notice Type
- Sources Sought
- NAICS
- 532490
— Other Commercial and Industrial Machinery and Equipment Rental and Leasing
- Contracting Office
- Department of the Air Force, Air Combat Command, 55 CONS, 101 Washington Sq Bldg 40, Offutt AFB, Nebraska, 68113-2107, United States
- ZIP Code
- 68113-2107
- Solicitation Number
- F3H4A15134AW02
- Point of Contact
- John R. Ballesta, Phone: 4022321456, Christopher A. Raney, Phone: 402-294-2632
- E-Mail Address
-
john.ballesta@us.af.mil, christopher.raney@us.af.mil
(john.ballesta@us.af.mil, christopher.raney@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- SOURCES SOUGHT SYNOPSIS: Note that this is NOT a request for quotes or proposals; the 55th Contracting Squadron, Offutt Air Force Base, NE, is seeking information for market research purposes only for the following services listed below: This is a Sources Sought notice. The 55 Contracting Squadron intends to contract the lease and maintenance of a pharmaceutical storage, distribution, and inventory management system, that meet the requirements in the draft statement of need. The estimated period of performance is 1 October 2015 - 30 September 2016 with four option periods. The designated NAICS Code is 532490 and a Size Standard of $32.5 million. Your response shall include the following information: • Size of company (i.e., 8(a), HUBZONE, WOSB, Veteran Owned, Small Disadvantaged Business, Service Disabled Veteran Owned, etc.). • Relevant past performance on same/similar work dating back to the last three (3) years and your company's capability to do this type of work. • Teaming Arrangements to include relevant past performance on same/similar work dating back to the last three (3) years. Documentation of technical expertise and capability must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition (see Statement of Need below). It is imperative that business concerns responding to this sources sought articulate their capabilities clearly and adequately. The information should be sent to 55 CONS preferably via e-mail to john.ballesta@us.a.fmil and christopher.raney@us.af.mil by 3:30 PM Central Standard Time on 1 July 2015. If mailed, send to ATTN: TSgt John Ballesta, 55 Contracting Squadron, 101 Washington Sq, Bldg 40, Offutt AFB, NE 68113. IF A SOLICITATION IS ISSUED IT WILL BE SYNOPSIZED AND POSTED AT A LATER DATE, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement. Draft STATEMENT OF NEED 1. Equipment rental/service program: Contractor to provide all equipment, transportation, labor, parts (including replacement/repair parts), tools, test equipment, and service literature necessary to perform scheduled maintenance/calibration inspection and unscheduled maintenance on the following pieces of equipment: 2. Equipment to be rented and serviced: Pharmaceutical storage, distribution, and inventory management system. Contractor must provide pharmaceutical storage cabinets and safes equal to those listed below. System must be automated to interface with Composite Health Care System and Armed Forces Health Longitudinal Technology Application computer systems. Must be preapproved and authorized to directly connect to the Air Forces Enterprise Network. System must be designed to control medications by tracking who opens the containers through positive identification such as Bio Identification (fingerprint). Inventory balances shall be updated as medications are added or removed from the storage cabinets. Computer monitor with keyboard shall be attached to each cabinet to display information for system users and enable interface with main and satellite pharmacy network system. System shall have a central server with computer console to interface with all storage cabinets. System shall have or obtain Air Force DIACAP within one year IAW DoD Specifications. System shall have or obtain Certificate of Networthiness within one year IAW DoD Specifications. Shall be able to destroy hard drive on Server and ADC(s) IAW DoD Specifications. 3. Location of equipment: 55th Medical Group 2501 Capehart Road Offutt AFB, Nebraska 68113-2160 4. Hours of service: Monday through Friday, 0800-1700 hours excluding federal government holidays. 5. Reserved. 6. Frequency of service: 6.1. Scheduled calls will consist of Original Equipment Manufacturer (OEM) recommended preventive maintenance/calibration inspection intervals. Upon award of the contract, the vendor shall submit a scheduled maintenance plan indicating what months the maintenance will be performed. The numbers of inspections should be set at a minimum to what is available to non-military customers in OEM standard service agreements. 6.2. Unscheduled calls are calls deemed necessary to maintain equipment in good operating condition and will be unlimited in number. 7. Response time: 7.1. Scheduled maintenance will be coordinated with Biomedical Equipment Maintenance at least three working days in advance. Phone (402) 294-7440/9432. 7.2. For unscheduled maintenance when the equipment is usable, the contractor's representative is to arrive not later than 2 work days after a service request is originated. 7.3. The contractor will respond only to requests placed by the Contracting Officer or their designated representative and 55th Medical Group maintenance personnel. 8. Required services: 8.1. Scheduled maintenance: inspections shall include, but not be limited to, the following: 8.1.1. Perform operational check of all systems and correct any deficiencies noted. 8.1.2. Verify that the system's internal and external calibrations are within manufacturer's specifications. 8.1.3. Clean and lubricate mechanical parts in accordance with applicable manufacturer's service manual. 8.1.4. Perform an electrical check out of the instrument and all accessories included in the contract and make electrical adjustments, as required, to insure compliance with manufacturer's specifications. 8.1.5. Replace excessively worn or defective parts. Excessively worn parts are those parts that if not replaced immediately may fail prior to the next scheduled visit. 8.1.6. Visually inspect exterior of all systems for damage and cleanliness and report any discrepancies to the Biomedical Equipment Maintenance Department. 8.1.7. Make mechanical adjustments to insure proper operation. 8.1.8. Consult with the equipment operator regarding equipment performance. 8.2. Unscheduled maintenance: The contractor will provide on-site repair support to correct all malfunctions that may occur. All tools, test equipment, parts, and supplies necessary to return the equipment to original operating specifications will be the responsibility of the contractor. Test equipment will have a current calibration traceable to National Bureau of Standards. 9. Replacement parts: The contractor shall use only new original equipment manufacturer or factory refurbished replacement parts in the performance of this contract. These parts shall be provided by the contractor at no additional cost to the government. If required replacement parts are not immediately available to the contractor while performing scheduled or unscheduled service calls, the contractor shall notify the Biomedical Equipment Maintenance Department of the deficiency and deliver to the hospital all replacement parts required to complete the inspection in order to maintain the 95% uptime. The contractor shall not remove any item of USAF owned equipment from 55th Medical Group for service at the contractor's establishment without the written consent of the Biomedical Equipment Maintenance Department. Should it be necessary to remove the equipment from the facility for servicing, the contractor shall provide, at no additional cost to the government, a loaner like item. 10. Claims of Government Misuse or Abuse: If the contractor claims any service calls are the result of government abuse or misuse, the damage must immediately be shown to and verified by the Supt/NCOIC, Biomedical Equipment Maintenance before repairs are made. The Contracting Officer will resolve disagreement as to responsibility. 11. Reliability: All equipment must maintain a monthly percentage uptime of 95%, based upon the total number of hours in the month. 11.1. Uptime is defined as the time that the system is performing according to specifications. 11.2. Downtime is defined as the state when the system is deemed not available by the Supt./NCOIC Biomedical Equipment Maintenance due to breakdown, ongoing corrective maintenance, or failure to perform according to specifications. The period of downtime shall be from notification to the contractor until the equipment is presented to the government's representative in operating condition, ready to use. This shall include waiting time for a loaner, time for delivery and installation of replacement parts, and time elapsed after initial notification. Total downtime is the cumulative number of hours per month that the system is non-functional. 11.3. Scheduled routine preventive maintenance (PM) shall not be considered downtime. The contractor shall perform all preventive maintenance and calibration of components as indicated by the original equipment manufacturer's technical/service literature and general commercial practices offered to non-military customers. The scheduling of preventive maintenance services shall be coordinated with and approved by the Biomedical Equipment Maintenance Department. 12. Documentation: 12.1. At the completion of each schedule or unscheduled service call, the contractor shall provide the Biomedical Equipment Maintenance Department with a legible service report. The government representative will countersign the report. Failure to provide a service report will result in a delay in payment until the Biomedical Equipment Maintenance Department receives the service report. Service reports shall include: 12.1.1. Type of service: Scheduled or unscheduled. 12.1.2. A description of all services rendered during the visit. 12.1.3. A listing of any discrepancies that may still exist with any item on the contract. 12.1.4. The completed legible service report shall be turned in to the Biomedical Equipment Maintenance Department prior to the contractor's representative departing 55th Medical Group. 13. Payments: To be made monthly or quarterly based upon work accomplished and service tickets received by the Biomedical Equipment Maintenance Department. 14. Telephone Assistance: The contractor shall provide telephone assistance 24 hours a day for equipment covered under this contract. Telephone assistance shall be toll free to the government, and shall be manned by a qualified repair technician. The equipment operator shall be able to call and receive assistance in correcting problems with equipment operation. If the problem is not corrected by telephone assistance, telephone trouble shooting time shall be included in on site response time. 15. Equipment Updates: The contractor shall furnish and install all software updates and equipment modifications normally provided by the manufacturer. Updates and modifications shall be furnished at no additional cost under the contract and installed at the next scheduled PM after the manufacturer makes them available. 16. Liability: The contractor will be held professionally liable for errors and/or omissions during the performance of this contract. 17. Safety: The contractor and contractor representatives shall comply with Air Force safety standards at all times while on government property. In accordance with AFOSH Standards 91-8/91-501, and Federal Occupational, Health and Safety agency (OSHA) standards, safe working practices shall be followed. These include, but are not limited to: 17.1. Wearing of seatbelts/shoulder harnesses at all times while driving on Offutt AFB. 17.2. Observe maximum speed limits, 25 MPH unless otherwise posted, on Offutt AFB. 17.3. Contractor personnel shall remove watches, rings, and jewelry prior to servicing electrical circuits. 17.4. If a unit is left in a non-operational state, it shall be tagged DO NOT OPERATE. The tag shall also include the name of the contracting company and the representative placing the tag on the equipment. The contractor shall comply with the Biomedical Equipment Maintenance Department's current lock out / tag out policy located in their shop. 17.5. Comply with the no smoking policy within 55th Medical Group. 17.6. Report to the Biomedical Equipment Maintenance Department any problems with building utilities such as blown circuit breakers and defective/broken electrical receptacles. 17.7. Comply with all 55th Medical Group Fire Regulations. 18. Discounts: The contractor shall provide all discounts on new equipment, accessories, or supplies normally offered to non-military customers with OEM standard service plans. This shall include, but is not limited to items like reduced rates on replacements handpieces, tubes, disposable supplies, etc. TECHNICAL EXHIBIT 1 Legal Holidays Observed The contractor is not required to provide service on legal holidays under normal conditions. The following legal holidays are observed: New Year's Day* 1 January Martin L. King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day* 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day* 11 November Thanksgiving Day Fourth Thursday in November Christmas Day* 25 December * Holidays that fall on Saturday are observed on Friday and holidays that fall on Sunday are observed on Monday.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/ACC/55CONS/F3H4A15134AW02/listing.html)
- Place of Performance
- Address: Offutt AFB, NE 68113, Offutt AFB, Nebraska, 68113, United States
- Zip Code: 68113
- Zip Code: 68113
- Record
- SN03772152-W 20150624/150622235442-ea7ef4b1d9d8fa78400f08aa0582090d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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