SOLICITATION NOTICE
D -- Pre-Employment Screening Program - Statement of Work/Evaluation
- Notice Date
- 7/1/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 518210
— Data Processing, Hosting, and Related Services
- Contracting Office
- Federal Motor Carrier Safety Administration (FMCSA) - Headquarters FMCSA
- ZIP Code
- 00000
- Solicitation Number
- DTMC75-15-R-00015
- Archive Date
- 8/1/2015
- Point of Contact
- Alethea Moody, Phone: 2023663007
- E-Mail Address
-
alethea.moody@dot.gov
(alethea.moody@dot.gov)
- Small Business Set-Aside
- N/A
- Description
- Evaluation-PSP SOW-PSP SF1449-PSP Introduction This combined synopsis-solicitation is issued as Request for Proposal DTMC75-15-R-00015 and constitutes the only announcement for this solicitation. This acquisition is unrestricted. The NAICS code is 518210 - Data Processing, Hosting, and Related Services. The Product Service Code is D309, Information and Data Broadcasting or Data Distribution Services, Size $23.0. A NO COST not subject to Federal Acquisition Regulations (FAR) or Transportation Acquisition Regulations (TAR) is anticipated. Terms and conditions incorporated in this solicitation are intended to protect the rights of both parties in any resulting contract. Incorporation of terms and conditions proposed by offerors will also be considered if the Contracting Officer determines them appropriate in concluding a business arrangement satisfactory to both parties and not otherwise precluded by law. The Department of Transportation, Federal Motor Carrier Safety Administration (FMCSA) is requesting proposals for a No Cost contract for dissemination of commercial drivers' safety performance history screening data, Commercial Drivers Pre-Employment Screening Program. The program shall be designed to assist the motor carrier industry in assessing individual operators' crash and serious safety violation inspection history as a pre-employment condition. The successful offeror will be granted the right to charge third parties (transaction based pricing model) for prescribed deliverables to earn revenue for covering incurred costs and secure profit. Performance Period is anticipated to be for a twelve-month base period and two (2) twelve-month option periods. Background Public Law 109-59, Section 4117, Safety Performance History Screening (SAFETEA-LU) requires the Department of Transportation, Federal Motor Carrier Safety Administration to provide companies and employers conducting pre-employment screening services for motor carriers access to crash and inspection data in FMCSA's Motor Carrier Management Information System (MCMIS). SAFETEA-LU requires that consent to release data be obtained from drivers before their crash and inspection data history is shared with potential employers in the commercial motor carrier industry. The offeror is responsible for proposing a solution based on the requirements described in the Statement of Work (SOW). Basis for Award A single award will be made to the responsible offeror whose proposal conforms to the solicitation requirements and presents the BEST VALUE to the Government as determined by the evaluation criteria. BEST VALUE will be based on an integrated assessment by a technical evaluation panel of all areas and factors set forth herein with due consideration to the relative order of importance. It is the Government's intent to award without discussion; therefore it is incumbent upon all offerors to submit their best proposal. However, the government reserves the right to hold discussions if necessary. To receive consideration for award, offerors shall submit their proposal along with adequate documentation that supports the evaluation factors. Documentation shall demonstrate a clear understanding of and the ability to accomplish the requirements stated in this notice and attachment 1, the statement of work (SOW). The government reserves the right to eliminate any offeror from competition that fails to provide all the information requested or comply with instructions contained in this solicitation. The government also reserves the right to seek further information from offerors as necessary. An award shall be made to the offeror(s) that proposes the Best Value to the government. Evaluation The Government will evaluate the offeror's proposed (1) Technical Approach and Capability; (2) Corporate Experience and Past Performance, (3) IT Security Plan; (4) Management Approach and Third Party Pricing Structure and (5) Terms and Conditions to ensure that it clearly demonstrates a thorough understanding of the objectives and requirements contained within the SOW paragraphs 4.0 and 5.0. The evaluations factors are relatively equal in importance. Each of the five sections shall not exceed a total of 25 pages, not including representations and certifications. The offeror's proposed approach shall include adequate documentation to clearly demonstrate a thorough understanding of the SOW requirements. Specifically the successful offeror shall include in their proposal specialized data management experience, secure industry standard electronic payment solutions, online transaction processing, and the ability to host and transfer large quantities of data across secure channels. Instructions to Offerors Each offeror is requested to submit information on 3 contracts (either Government or commercial) within the past 3 years to substantiate its past performance. The offeror shall provide demonstrated experience in work effort similar in size, scope, magnitude, complexity to the requirements outlined in the SOW. The past performance data can include information on contracts on which the offeror, or any proposed subcontractor has performed, or is performing, as a prime contractor or subcontractor. The offeror shall provide a proposed matrix that demonstrates that it possesses the capability and resources to manage, staff, and perform the requirement outlined in the SOW. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified. At a minimum, offers must show (1) the solicitation number; (2) the name, address, telephone number and email point of contact; (3) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirement of the solicitation; (4) proposed terms and conditions; (5) representation and certifications; (6) Past Performance information to include recent and relevant contracts for similar items and other references including contract numbers, points of contact with telephone numbers and other relevant information; (7) period of acceptance of offers; (8) alternative terms and conditions or customary commercial practices satisfying the requirement of this solicitation. The government reserves the right to make award without discussions. The offeror's initial proposal shall contain the best terms, conditions, technical and other requirements for this solicitation. The government may reject any or all proposals if such action is in the public interest or waives informalities and minor irregularities in offers received. The Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. All Offerors shall be registered with the Central Contractor Registration (CCR) at http://www.ccr.gov and complete their Online Representations and Certifications at http://www.orca.bpn.gov prior to submitting a proposal. All responses, queries and comments to this notice shall be via email to: POC: Alethea Moody Contract Specialist Federal Motor Carrier Safety Administration 1200 New Jersey Ave SE Washington DC 20590 Phone: 202-366-3007 Email: alethea.moody@dot.gov Questions concerning this solicitation are due no later than July 6, 2015. Questions shall be submitted electronically no later than 4:00pm (ET) to alethea.moody@dot.gov, Alethea Moody Contract Specialist, FMCSA, by the aforementioned deadline and no questions shall be accepted after this deadline. Offerors shall submit one (1) set of questions only; multiple emails from one Offeror shall not be accepted. An amendment to the solicitation may be provided addressing all the questions received. Proposals are due no later than July 17, 2015, at 4:00pm (ET). Proposals must be submitted electronically to the FMCSA Contract Specialist, Alethea Moody, at the following address: alethea.moody@dot.gov. Terms and Conditions: Attached in SOW, Appendix A Security Requirements: Attached in SOW, Appendix B Information Technology Security Standards: Attached in SOW Appendix C Disaster Recovery?Continuity of Operations: Attached in SOW Appendix D Pre-Employment Screening Program Audit Requirements and Penalties Process: Attached in SOW Appendix E
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