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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 09, 2015 FBO #4976
DOCUMENT

J -- Aquarium Maintenance - Phila | EDA: 6/30/2015 | Current MS: pre-solicitation | Status: 7/1/15 - assigned to CS - Attachment

Notice Date

7/7/2015
 

Notice Type

Attachment
 

NAICS

712130 — Zoos and Botanical Gardens
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4
 

Solicitation Number

VA24415Q1103
 

Response Due

7/13/2015
 

Archive Date

8/12/2015
 

Point of Contact

JUDY ECHOLS
 

Small Business Set-Aside

Total Small Business
 

Description

1.Introduction. The Philadelphia VA is in need of a monthly contract to maintain acquariums at the Community Living Center (CLC). These aquariums are an initiative under Cultural Transformation to increase pets, provide residents the peace and tranquility in observing them, and the opportunity to assist in feeding them. However, they must be properly maintained with a provision for on call emergency service to correct problems that may occur with feeding, water condition, and/or general maintenance of the tanks or materials in and around the tank locations. 2.Summary of Work Statement. Contractor shall provide monthly maintenance services for two each 50 gallon fresh water aquariums as well as one 150 gallon salt water aquarium that includes water purification, appropropriate chemicals to balance water conditions, cleaning materials, and replacement of pumps, filters, stone, and other items in and around the tanks. 3.Scope of Work. a.Monthly Maintenance. Each aquarium will be thoroughly cleaned, water tested, chemically balanced, and sanitized in accordance with standards expected in a medical facility. Contractors shall, upon receipt of the request for information, provide the VA with specific tasks that will be covered in a monthly maintenance fee per aquarium. This list shall include, but is not limited to: (1)Providing fish food and ensuring an adequate stock of fish food is always on hand. (2)Fish replacement, if necessary (3)Filter and pump replacement (4)Replacement of plastic plants and decorations in the tanks as they become old and unsightly. This determination is made by the Chief of Recreational Therapy. (5)Repair and replacement of broken heaters. (6)General cleaning of the aquariums to remove algae build-up and keep the aquarium in a generally attractive state for residents to observe marine wildlife. (7)General maintenance of the aquarium b.Emergency Service. Upon notification by CLC management, the contractor shall respond to emergency calls within one hour of notification unless management is assured that futher damage to the aquarium or loss of fish will not result in a further delay in responding. Contractor shall take all remedies to repair or resolve emergency calls in the most cost effective manner. c.Rental and Replacement Parts. Contractors shall provide a list of anticipated repair and replacement parts during a five year period (base year plus options for four additional years) with the recommended frequency, and cost of rental as well as replacement costs. Except for dire emergencies, costs other than the agreed upon maintenance fee shall be approved and modified within the task order prior to delivery. 4.Qualifications. The Contractor shall have the expert qualifications to perform the following functions: a.Full initial set-up of saltwater aquarium, with variety of marine fishes, coral, decorations, and invertebrates, emphasizing color, variety, movement, and other factors that will provide residents with maximum stimulation, pleasure, and topics for discussion. b.For new saltwater aquarium, and for two existing fresh water aquariums: (1) Provision of all food, portioned in 7-day pill canisters; sufficient food types and quantities to maintain optimum health of livestock. Quantity of food must increase in relation to increased quantity of livestock from coupling, before excess fish are harvested (2)Regular replacement of initial livestock color and variety, despite couplings producing offspring with duller appearance (3)Periodic removal of babies produced by couplings, but maintaining full number and variety of startup conditions; babies produced by couplings will NOT be sold by vendor, nor used in any manner for vendor profit, such as being provided to other creditors who purchase service from the vendor. (4)Planned monthly aquarium maintenance (5) Emergency maintenance within 24 hours when warranted and notified by VA staff (6)Overall health inspection of all fish and inhabitants (7)Regular partial water changes including gravel vacuuming (8)Water quality testing, including chemicals to make adjustments (9)Filters and filter system maintenance as required (10)Algae and debris removal, inside and outside (11)Artistic redecoration of the aquariums on each visit (12)Provision of all equipment needed, thru sale or rental, whichever is most cost-effective to the VA. (13)Relocation of tanks, as needed, if construction or preferred location changes 5.Access to the Philadelphia VA Medical Center. a.Fingerprints and ID Cards: Contractors shall submit to fingerprints that will be sent to federal authorities for background investigation. Contractors will receive Identification badges upon return of favorable fingerprint records to the VA Police. b. Parking: Contractors are not normally authorized parking on site. However, with cleaning and maintenance performed during non-clinical hours, contractors can expect access to the CLC parking area for a limited time. At no time (with the exception of emergency service) shall contractors park on site in VA-owned parking areas during normal business or clinical hours. 6.Miscellaneous Information. Contractor must hold liability insurance and worker compensation prior to the start of performance on this contract. Contractor shall provide proof of insurance prior to final award by the contracting officer/purchasing agent. 7.Evaluation criteria: Staff and residents will give input to the following criteria: a.Is there an attractive variety and color of fish at all times? b.Does the tank always appear clean, aesthetically pleasing, with attractive decorations, and lively movement of occupants? c.Are decorations changed periodically, to produce new, stimulating environments for residents to enjoy? d.Do equipment systems function properly at all times, such as filters, etc.? e.Is there a pleasing number of fish in the tanks at all times, not too crowded, but enough to make the tank-size appear fully occupied? f.Is the vendor staff accessible and responsive to the VA contact person(s), and are they courteous and reliable? Do they keep the VA contact person(s) informed of next service visit, any problems noted during maintenance, etc? Do they come as scheduled? Can they be reached easily, and do they respond promptly to emails or voice mails? g.When maintenance issues occur, does the vendor offer and explain a range of existing options and prices to VA, so that VA can make informed choices and decisions? 8.For additional information, contact Kathy Brill, Chief of Recreation Therapy at the CLC, (215) 823-5800, ext. 4506, or Marshall Garrison, Supervisory Program Specialist, Patient Care Services, (215) 823-4432 for additional information, a site visit, and coordinating instructions. ? Attachment - Sample Photographs While these are small aquarium photos, they provide offerors thoughts on the appropriate color schemes the VA will be considering. Contractors shall submit no more than five floral schemes for proposed aquariums.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/VA24415Q1103/listing.html)
 

Document(s)

Attachment
 

File Name: VA244-15-Q-1103 VA244-15-Q-1103.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2149790&FileName=VA244-15-Q-1103-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2149790&FileName=VA244-15-Q-1103-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: CORPORAL MICHAEL J. CRESCENZ VAMC;3900 WOODLAND AVE.;PHILADELPHIA, PA

Zip Code: 19104-4551
 

Record

SN03788426-W 20150709/150708000529-3c4968dff0179755d10f52b6f8af3417 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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