SOLICITATION NOTICE
X -- Yellow Ribbon Post Mobilization Deployment Event July 2015 Colorado
- Notice Date
- 7/9/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-15-T-0119
- Response Due
- 7/17/2015
- Archive Date
- 9/7/2015
- Point of Contact
- Michael Furtney, 720-847-8680
- E-Mail Address
-
USPFO for Colorado
(michael.b.furtney.mil@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- Yellow Ribbon Post Mobilization Deployment Event July 2015 Michael Furtney Contract Specialist USPFO, Colorado (720) 847-8680 michael.b.furtney.mil@mail.mil This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-82. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation W912LC-15-T-0119 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for event space, lodging, meals, and audio-visual rental for the Yellow Ribbon Post Deployment Event, 24-26 July 2015 This solicitation is set aside for small businesses. NAICS Code 721110, $32.5 Million Solicitation Closes: Friday, 17 July 2015 at 7:00am MDT All quotes must be received electronically by email to michael.b.furtney.mil@mail.mil by the closing date and time. All questions must be emailed to the email address listed above. Award Information: All responsible quotes received by the closing date and time will be considered for award. Responsible quotes will be formatted to match solicitation contract line item numbers (CLINS). To be eligible for award for this solicitation, the offeror must be registered in the System for Award Management (SAM) at (www.sam.gov) at time of contract award. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be more advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers. Technical capability, Price, socioeconomic status, and item characteristics and company initiatives supporting environmental protection programs. All evaluation factors other than price, when combined, are approximately equal to price. Open Market pricing is required. COLORADO ARMY NATIONAL GUARD YELLOW RIBBON EVENT 24-26 July 2015 Scope of Work for COARNG Yellow Ribbon Post Deployment Event Requirements: Location must be a full service hotel; preferred location is Breckenridge, Keystone, Vail, or Beaver Creek. Conference site must provide evidence of compliance with the Fire Safety Act of 1990 as administered by the US Fire Administration. CLIN 0001 Meeting Space - 4 Rooms. Available Friday 3:00pm-9:00pm, Saturday 7:00am-9:00pm, Sunday 7:00am-1:00pm. Price must include all 3 rooms for 2 days. Room 1: General session for approximately 30 attendees from 24-26 July 2015. Room set up with round tables for 6 to 8 personnel, crescent style. Two 6-8 foot tables in main lobby area or outside of general session area for sign-in/registration. Ice water must be provided in room during conference times. WiFi service must be provided in room. All charges must be included in the room rate. Room 2: Breakout session for approximately 15 adults. Room set up chairs only in U-style. Ice water must be provided in room during conference times. Room 3: Youth activity room for ages 6-12. Room set up with 2 round tables for 6 personnel. Self-serve beverage of ice water and lemonade, with cost to be included in the room rate. Room must be in close proximity to restrooms. Room 4: Board Room. One small room for staff meetings and storage of equipment. Room set up with one large table and 8 chairs. Vendor area. Area where vendors can set up with some outlets available for use. Will require approximately 12 tables that must be provided from 24-26 July 2015. CLIN 0002 Lodging. 16 rooms for two nights master billed, checking in 24 July 2015. 15 additional rooms for individual billed attendees, checking in 24 & 25 July (not part of contract). Approximately 32 rooms total. Parking for entire group must be provided. Late checkout time of 1pm. Note: The Federal Government is tax exempt. For the hotel rooms, please only provide the room rate without any taxes or resort fees included. If the regular lodging rate is lower than government per diem, please provide the lower of the two rates. All resort fees and gratuities must be waived. ***** Individual billed rooms are NOT to be included on contract; they are listed for holding purposes only. For individually billed rooms, the attendee will pay for all room charges. Please indicate if each individual needs to call to make personal reservations. CLIN 0003 Childcare Suite: Available Friday 3:00pm-9:00pm, Saturday 7:00am-9:00pm, Sunday 7:00am-1:00pm. Childcare room for ages 0-5. Room must be in close proximity to restrooms, must have refrigerator and microwave in room(s); OR Childcare Suite: childcare for children ages 0-5. Must be able to remove furniture at the discretion of childcare provider; must have refrigerator and microwave in room. **Adult Meals: This amount should not exceed government per diem rate for your area. It should exclude any taxes, gratuities and service fees, and should reflect a flat rate per person. The vendor quoting needs to be flexible with the total number of meals as the number may shift up or down. A final headcount will be provided no later than 16 July 2015. Below reflects an estimate of the number of meals needed. Beverages to be included. Once notified of contract being awarded, the Banquet Manager must provide a per diem selection menu to customer prior to Banquet Event Order (BEO) being completed and must be willing to provide for special dietary needs at customer's request (vegetarian, kosher, etc.). CLIN 0004 Adult Meals. 25 & 26 July 2015, 7:30am, 11:30am, 6:00pm Hot breakfast buffet in general session area for approximately 30 adults each day. lunch buffet in general session area for approximately 30 adults each day. Adult Plated Dinner. Three-course plated dinner with bread and salad, main course and dessert in general session area for approximately 30 adults, rounds of 6-8 personnel. One small round table with white table cloth and plate setting for 1 for POW display. Request salt and lemon wedge. Request a podium. **Children and youth meals per 14 FAM 572.3-4 (2)(3), should not exceed 50% of the adult government per diem rate for youth 11 years of age and under, and 75% of the adult government per diem rate for children 12 years of age and older. Must be able to provide meals in youth area and be able to deliver meals to childcare suites. Meals for ages 0-5 must be child friendly to include cereal, fruit cups, bananas, French toast, yogurt; chicken nuggets, pizza, French fries, macaroni and cheese, grill chess, etc. (no peanuts). Beverages to be included in all meals. *Please note that these are the rates set by the government, if you provide free meals for children ages 0-5, please indicate. CLIN 0005 Youth Meals. Youth Breakfast. 25 & 26 July 2015, 7:30am. Ages 12 and up, hot buffet breakfast in Room 3 - youth activity room for approximately 4 youth. Youth Lunch. 25 & 26 July 2015, 11:30pm. Ages 12 and up, buffet lunch in youth room for 4 children. Youth Dinner. 25 July 2015, 6pm, buffet dinner in Room 3 - youth activity room. CLIN 0006 Children Meals. 7 Childrens meals per meal. Children Breakfast. 25 & 26 July 2015, 7:30am. oAges 6-11, hot buffet breakfast in Room 3 - youth activity room for approximately 3 children. oAges 0-5, delivered to childcare room or suite for 4 children, please see note above** Children Lunch. 25 & 26 July 2015, 11:30pm. oAges 6-11, buffet lunch in youth room for 3 children. oAges 0-5, delivered to childcare suite for 4 children, please see note above** Children Dinner. 25 July 2015, 6pm. oAges 6-11, buffet lunch in youth room for 3 children. oAges 0-5, delivered to childcare suite for 4 children, please see note above** * Service fees, if applicable, must be included in meeting room cost and not listed as a separate expense. ** Taxes and gratuities must be excluded. ***If event is being contracted through a third party, a representative from your organization (paid employee on your staff) must be present during the entire event without exception. The following FAR clauses are applicable to this acquisition: Clause at 52.202-1, Definitions Clause at 52.204-16, Commercial and Government Entity Code Reporting Clause at 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Provision at 52.212-1, Instructions to Offerors - Commercial Items. Provision at 52.212-2, Evaluation -- Commercial Items. Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.219-6, Notice of Total Small Business Set Aside; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-35, Equal Opportunity for Veterans; 52.222-37, Employment Reports on Veterans; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.223-15 Energy Efficiency in Energy Consuming Products; 52.225-1, Buy American Act- Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving Clause at 52.225-13, Restriction on Certain Foreign Purchases Clause at 52.232-1, Payments Clause at 52.247-29, F.O.B. Clause at 52.252-2, Clauses incorporated by reference (www.arnet.gov/far or www.farsite.hill.af.mil) Clause at DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items. The following additional DFAR clauses apply to this acquisition; DFAR 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel Clause at DFAR 252.203-7000, Representations Relating to Compensation of Former DoD Officials. Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. Clause at DFAR 252.203-7999(DEV) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (DEVIATION) CD 2015-O0010 (http://www.acq.osd.mil/dpap/dars/classdeviations.html Clause at DFAR 252.209-7992(DEV) Representation bu Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under any Federal Law-Fiscal Year 2015 Appropriations (DEVIATION) CD 2015-O005 (http://www.acq.osd.mil/dpap/dars/classdeviations.html Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports. Clause at DFAR 252.232-7006, Wide Area Workflow Payment Instructions Clause at DFAR 252.232-7010, Levies on Contract Payments
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-15-T-0119/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 66, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN03791394-W 20150711/150709235728-cb85e57a6b5f581044c9174c6f0ea904 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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