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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 12, 2015 FBO #4979
DOCUMENT

99 -- Lebanon NC 856 Grounds Maintenance/Interment Contract for Base year (through the end of September 2015). - Attachment

Notice Date

7/10/2015
 

Notice Type

Attachment
 

NAICS

561730 — Landscaping Services
 

Contracting Office

Department of Veterans Affairs;NCA Contracting Service;75 Barrett Heights Rd. Suite 309;Stafford VA 22556
 

ZIP Code

22556
 

Solicitation Number

VA78615R0229
 

Response Due

8/6/2015
 

Archive Date

10/5/2015
 

Point of Contact

Henry Dukes
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET ASIDE NOTE: POSTING RELEASE DATE CHANGE BELOW The National Cemetery Administration is soliciting offers under Solicitation Number: VA786-15-R-0229 for the following to maintain Lebanon National Cemetery, Lebanon, Kentucky. The Contractor shall provide all labor, equipment, and supplies to complete grave excavations and grounds and facility maintenance. Services will include, but are not limited to the following areas: Grave excavation and backfilling, headstone installation and maintenance, headstone height and alignment, turf maintenance, plant maintenance, tree maintenance, renovation of individual sunken gravesites, trash and debris removal, snow and ice removal, storm damage and debris removal, placement of flags, facility maintenance. The period of performance will be from Date of award through September 30, 2015, with four (4) 1-year options, if exercised, to extend the term of the contract through September 30, 2020. The Government will award this solicitation as a Firm Fixed Price Service Contract in accordance with the criteria contained in 52.212-2. Contractor shall provide all labor, supervision, materials, equipment, tools and supplies necessary to provide complete Cemetery Interments and Grounds Maintenance Services to the Lebanon National Cemetery, following National Cemetery Administration National Shrine Commitment Operational Standards & Measures. Units and services to be in accordance with Statement of Work, attached technical specifications, and the terms and conditions contained in this solicitation. Contractor is responsible for the following: TABLE OF CONTENTS FOR TECHNICAL SECTIONS LEBANON NATIONAL CEMETERY, LEBANON, KENTUCKY TECHNICAL SECTIONS Lawn Maintenance: Mowing, Trimming, and Edging Grave Excavation, Back fill, and Interments (Casket/Cremains) Lawn Maintenance: Fertilizing, Weeding Lawn Maintenance: Seed Lawn Maintenance: Sod Leaf Collection Plant Material Maintenance Gravesite Renovation Snow and Ice Removal Storm Clean Up Facility Maintenance Contractor Conduct and Other Responsibilities Contractor Compliance Work Hours After Hour Contact / Emergency Notification Labor Force and Equipment Agronomic Protocols LAWN MAINTENANCE: MOWING, TRIMMING AND EDGING. SCOPE The Contractor shall be responsible for mowing, edging and trimming all grass within the cemetery and outside perimeter enclosure walls as specified by the COR. This encompasses approximately 15.0 acres. Agronomic Protocol #3 contains additional information about mowing. EQUIPMENT A.Riding mowers must have mulching decks, and may be used, provided that they are not operated within three (3) inches of headstones, markers, monuments, tree trunks or other vertical surfaces. Regular mowing and cross mowing is to be performed before trimming, and is required. Cross mow, except in Sections1-7, 19, 20, 23, 24. The exception sections will be trimmed. If ground is wet, to the point of causing rutting, mowers will not be used until ground conditions permit. COR will be notified immediately. B.Walk-behind, push type machines, hand held weed whips or trimming shears will be used to trim grass from around headstones, monuments, markers, etc. (See TRIMMING below). Trimming around headstones shall leave grass at 3.5 inches tall, the same height as mowing. Scalping is not acceptable. Where scalping is evident contractor will not receive payment and will be responsible for damage and the repair thereof at no cost to the government. C.Cutting blades on mowing and trimming equipment must be kept sharpened or replaced weekly so that grass tips are properly cut--not torn or damaged. Documentation must be provided indicating that blades are being sharpened and/or replaced weekly before mowing takes place. Cutting heights of all mowing equipment shall be set according to heights specified below. PROCEDURE A. Turf shall be mowed to a height of 3.5 inches. The COR will advise the Contractor on any areas of grass not to be mowed. A plan shall be furnished by the COR. Rule of Thumb: Do not mow new sod, new seed, and grass matted areas with riding mowers until they have become established turf. When grass in these areas gets tall enough to need mowing it shall be carefully mowed with a push mower at 3.5 inches until sod is established well enough to support riding mowers without damage to the grass or soil surface. These areas shall be properly marked for public knowledge as "NEW SOD, NEW SEED AREAS", etc. B. Contractor shall mow all turf areas so that no more than 1/3 of the height of grass is removed at any one mowing. Excess grass clippings are to be removed from the turf with lawn vacuum type of equipment. If grass clippings are evident the Contractor is obligated to remove the clippings at no extra cost to the Government. Grass clippings that stick to headstones are to be cleaned from headstones after each mowing. EDGING All streets, curbs, walkways, tree wells and shrub beds shall be edged a minimum of once monthly and within two (2) weeks before Memorial Day, Veterans Day or any other holiday as identified by the COR. Width of the edging gap shall not exceed the width of the cutting blade to minimize tripping hazard and weeds. TRIMMING Grass areas not mowed around headstones, monuments, markers, and other vertical surfaces shall be trimmed with each mowing and within 3 days prior to Memorial Day, Veterans Day or any other holiday as identified by the COR. Trimming must be performed after mowing not before. Trimming around headstones shall leave grass at 3.5 inches tall, the same height as mowing. Scalping is not acceptable. Where scalping is evident contractor will not receive payment and will be responsible for the damage and the repair thereof at no cost to the government. GRAVE EXCAVATION, BACKFILL AND INTERMENTS. SCOPE Work consists of excavation, backfilling and preparing for interments specified by the Contracting Officer's Representative (COR). There will be approximately sixty to ninety (60-90) interments per year. The COR will notify the Contractor 24 hours in advance of gravesite to be opened, except when burial has been scheduled over a weekend or a federal holiday. When the scheduling does happen over a weekend or federal holiday, Contractor will be notified of burial and gravesite to be opened, and time of the committal service, by 8:30am of the first business day following the weekend and/or federal holiday. Normally interments will be accomplished Monday through Friday during the hours of 9:00 a.m. to 4:30 p.m. However, there may be instances where the Contractor will be required to perform interments beyond 4:30 p.m. week -days, on weekends, and/or holidays. PROCEDURE A.All gravesites will be ready within a minimum of two (2) hours prior to the interment service. Gravesites will be ready for review by 4:30 PM of the day of interment. B.It shall be the COR responsibility to notify the Contractor of any underground utilities in the vicinity of gravesite excavation. Gravesites in Section 23 are 4x8; Section 20, preset lawn crypts is 3x8; Section 19 is 4x4; Section 18 is 5x10, unless otherwise advised by the COR and shall be excavated to five (5) feet or seven (7) feet, depending on the number of interments in the old sections. The COR shall advise the Contractor of the required depth, width and length prior to any excavation operation or whether the interment will be side-by-side. This acquisition is 100% Service Disabled Veteran-Owned Business Set-Aside. The NAICS Code is 561730. Size standard is $7 Million. Electronic solicitations will be available for download from Federal Business Opportunities http://www.FedBizOpps.gov on or around July 22, 2015. Responses to the solicitation are due by 2:00 p.m. on or about August 14, 2015. Offeror's are advised that they are responsible for obtaining amendments to the solicitation which will be available at FedBizOpps. No telephone requests will be accepted. Any questions should be sent via email and addressed to: Henry Dukes, Contracting Officer in writing at henry.dukes@va.gov. All proposals must be submitted through the Department of Veterans Affairs - Electronic Management System (eCMS) Vendor Portal website in order to be considered for award. https://www.vendorportal.ecms.va.gov. PRE-BID SITE VISIT: Pre-bid site visit inspection is highly recommended, contact the Contracting Officer's Representative (COR) to schedule visit. Please go to the VA eCMS Vendor Portal website at https://www.vendorportal.ecms.va.gov to register. Once on the webpage, proceed to the Vendor Portal Login section located on the far left side of the webpage and click on 'Request a user account' to register. In the event an Offeror is unable to submit a proposal through the Vendor Portal domain, prior to the proposal closing date, contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov. Submission of proposals through email will not be accepted. Proposal transmission/uploads must be completed by the date/time specified. Late or incomplete Proposals will not be considered. No telephone requests will be accepted. Any questions should be sent via email to: Henry Dukes at: henry.dukes@va.gov by August 3, 2015. DESIGNATED CONTRACTING OFFICER'S REPRESENTATIVE (COR): The VA Contact Person is Mr. Pat Lovett, Cemetery Director Pat.Lovett@va.gov Phone: (859) 885-5727 NOTE: VENDORS MUST BE CERTIFIED IN VETBIZ IN ORDER TO BE AWARDED THE CONTRACT AT TIME OF AWARD. IF YOU ARE NOT VERIFIED AS A SERVICE DISABLED VETERAN OWNED SMALL BUSINESS YOU MAY SUBMIT YOUR APPLICATION AT VETBIZ.GOV
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/VA78615R0229/listing.html)
 

Document(s)

Attachment
 

File Name: VA786-15-R-0229 VA786-15-R-0229_3.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2160326&FileName=VA786-15-R-0229-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2160326&FileName=VA786-15-R-0229-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Lebanon National Cemetery;20 Hwy 208;Lebanon, KY

Zip Code: 40033
 

Record

SN03792574-W 20150712/150710234611-f23b713683440632b637ead020a996a4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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