SOLICITATION NOTICE
X -- NATIONAL SCIENCE FOUNDATION BIO/DEB STAFF RETREAT
- Notice Date
- 7/10/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- National Science Foundation, Division of Acquisition and Cooperative Support, DACS, 4201 Wilson Boulevard, Room475, Arlington, Virginia, 22230
- ZIP Code
- 22230
- Solicitation Number
- DACS15Q1034
- Archive Date
- 8/4/2015
- Point of Contact
- Jannele Gosey, Phone: (703) 292-4445
- E-Mail Address
-
jgosey@nsf.gov
(jgosey@nsf.gov)
- Small Business Set-Aside
- N/A
- Description
- DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quote (RFQ). Proposals are being requested and a written solicitation will not be issued. Provisions and clauses in effect through FAC 2005-79 are incorporated into this RFQ. This solicitation is not issued as a small business set-aside. All responsible firms may submit a quotation for consideration. The provision at 52.212-1, Instructions to Offerors-Commercial applies to this acquisition. Quoters are advised that a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, should be submitted with its quote. Contract clauses 52.212-4, Contract Terms and Conditions-Commercial Items, and 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, apply to this acquisition. Applicable FAR clauses will be incorporated at time of award. OBJECTIVE The National Science Foundation (NSF) intends to procure meeting space, sleeping rooms, food, refreshments, and audio visual equipment of a high-quality facility for a 2-day staff retreat to be held starting on Tuesday, October 6, 2015 at 12:00pm to Thursday, October 8, 2015 at 12:00pm. The meeting space will be required starting on Tuesday, October 6 at 1:00pm through Thursday, October 8 at 12:00pm. The facility must be located within 10 miles of downtown St. Michaels, Maryland. NOTE: FUNDING FOR THIS REQUIREMENT MAY NOT BE AVAILABLE UNTIL THE DAY BEFORE OR THE DAY OF THE EVENT. MEETING SPACE REQUIREMENT: The facility must provide the following spaces: One (1) large general session meeting room that can accommodate up to forty (40) attendees when configured for a conference-style set-up on all meeting days. Two (2) break-out group meeting rooms that can each accommodate up to twelve (12) participants when configured for conference-style set-up. A minimum of twelve (12) chairs should be available in each room. The rooms should be easily accessible from the large general session meeting room. All of the meeting spaces above are to be utilized solely by NSF for the duration of the meeting. Access should be provided to the rooms from 12:00pm to 6:00pm on Tuesday, October 6th, 8:00am to 6:00pm on October 7th, and 8:00am to 12:00pm on Thursday, October 8th. All applicable fees must be included. Convenient location near the facility for guests to embark and disembark a commercial bus. Complimentary parking for guests. SLEEPING ROOMS REQUIREMENT: The facility must provide (or have access to) up to 40 single, private rooms with private baths for the nights of October 6th and 7th with checkout on Thursday, October 8th. All lodging rooms must be at the same location as the conference facility. Internet connection is required in sleeping rooms. AUDIO VISUAL REQUIREMENT: Large general session room requirements include the following each day: one (1) overhead projection screen; one (1) LCD projector configured for use with the aforementioned projection screen with connection for an NSF-provided laptop; one (1) podium with one (1) podium microphone and one (1) wireless microphone; one (1) portable, hand-held, wireless microphones; and wireless internet connection. All applicable fees must be included. Break-out room requirements include the following in each room each day: one (1) overhead projection screen; one (1) LCD projector configured for use with the aforementioned projection screen with connection for an NSF-provided laptop; wireless internet connection; and one (1) flip chart with pad and markers required. All applicable fees must be included. The hotel shall ensure that all materials, services, products and electronic information and technology provided under this contract are in compliance with Section 508 of the Rehabilitation Act of 1973. All applicable fees must be included. FOOD REQUIREMENT: On October 6th, lunch, light afternoon refreshments and dinner are needed for up to 40 participants. On October 7th, breakfast, light morning refreshments, lunch, light afternoon refreshments and dinner are needed for up to 40 participants. On October 8th, breakfast, light morning refreshments and lunch are needed for up to 40 participants. The cost of all meals per day cannot exceed the U.S. General Services Administration per diem rates for the location. The cost of the morning and afternoon refreshments combined cannot exceed $25 per person, per day, inclusive of ALL fees. NOTE: Pursuant to the National Science Foundation Authorization Act of 1988, NSF may use appropriated funding for special activities which includes meals and beverages BASIS OF AWARD: Award will be made to the lowest priced, technically acceptable offeror.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/NSF/DACS/DACS/DACS15Q1034/listing.html)
- Record
- SN03793234-W 20150712/150710235245-a5b3c9340354d1a4a2d859c6bddff836 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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