SPECIAL NOTICE
99 -- CHAMPS upgrade to v13x. IGF::OT::IGF
- Notice Date
- 7/15/2015
- Notice Type
- Special Notice
- NAICS
- 511210
— Software Publishers
- Contracting Office
- U.S. DOE/NETLMorgantown Campus3610 Collins Ferry RoadPO Box 880MorgantownWV26507-0880
- ZIP Code
- 26507-0880
- Solicitation Number
- DE-SOL-0008638
- Small Business Set-Aside
- N/A
- Description
- SOLE SOURCE I BRAND NAME JUSTIFICATION for SIMPLIFIED ACQUISITIONS OVER $3,000 AND UP TO $150,000 Date: 05/28/2015Req u isition Number: 15FE003390 1.Nature and/or description of the item/service being procu red and its intended use (include the anticipated cost) (Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a part icular brand-name item, this justification only applies to the po11ion of the purchase requiring the brand-name item.): The National Energy Technology Laboratory (NETL) uses a Computerized Maintenance Management System (CMMS) from CHAMPS Sofiware, Inc, for work control supporting the Site Operations Division across the Albany, Morgantown and Pittsburgh physical sites. The application (CHAMPS) is a proprietary windows client-based system that tracks maintenance work orders and Preventive Maintenance (PM) issues of equipment at NETL. There are currently -130 licenses for this sofiware prod uct in use at NETL. The NETL has already made a determination to continue to use this sofiware through the ITO Governance process and the Enterprise Configuration Control Board (ECCB) to meet the NETL needs, until the new A\VOMS solution is fully implemented and the needed CHAMPS functionality can be incorporated (approximately 2-3 years). A significant amount of resources have previously been expended to integrate this software solution into the NETL environment, including: vendor professional services, hardware provisioning, user t raining, and acquiring skilled resources with expertise in this product. In addition, replacing this soilware wit h another brand would have broad sweeping consequences with significant costs: underlying data structures and infrastructure changes may be needed; migrat ion of data to a new tool/structure would need to be plann ed and could result in a loss of service and further exploitation; users may need additional training on the new product; technical resources to support the new tool may be required; additional hardware may be needed; and the decommission of the current product is costly all of which would require the approval of the ECCB. The CHAMPS system currently implemented at N ETL is version 11.3 build 1 120-11, and has been in use since 201 1. In the meantime, CHAMPS has released a scheduler module which would allow for a significant improvement to the processes used at NETL. The scheduler will require the setup of additional workflows and repo11s for the scheduler module. This award is to obtain CHAMPS technical and development expe11ise to ensure a smooth upgrade and transit ion from CHAMPS 11.3 to version 13x, including purchase, setup and configurat ion of the new Scheduler module, system upgrade, data conversion i f necessary, configuration, and tra ining for administrators and end users. Quote from CHA MPS for these services is $50,600. 2.Sole Source Justification rationale (Check one and explain below) : XOnly one responsible source. _Urgent and compelling circu mstances exist. Include critical del ivery or performance dates, and when you became aware of the requirement. Provide a specific statement of the impact on Government operations, financial or otherwise, if the required delivery or performance dates are not met. Brand name required.% Brand-Name Po11ion of the ju stification --- Other Explai n: I of 2 Sole Source I Brand Name Justification for Simplified Acquisitions Over $3,000 and Up To $150,000 Template As a proprietary system, there are no known vendors who are familiar with the database structure and application code to support this multi-step upgrade tailored to NETL 's current implementat ion of the application in the ti me frame requi red by NETL. CHAMPS Inc. is the only authorized vendor to perform this work without violating CHAM PS Inc. copyrights on their software. CHAMPS has no third-party partners, and a search of the internet shows no outside vendors offeri ng CHA MPS technical or upgrade support. 3. Market Survey. Please explain the results or why one was not performed. State whether any other offers were recei ved or anyone expressed interest: As a proprietary system, there are no known vendors who are familiar with the database structme and application code to support this multi-step upgrade tailored to NETL 's current implementation of the application in the time frame required by NETL. CHAMPS Inc. is the only authorized vendor to perform this work without violating CHAMPS Inc. copyrights on their software. CHAM PS has no third-party partners, and a search of the internet shows no outside vendors offering CHAMPS technical or upgrade support. 4.If this is a determination for sole source, the Contracting Officer certifies: a.Only one source is available, or mgent and compelling circumstances exist. b.The anticipated price will be dt:termined fair and reasonable using standard price analysis techniques described in FAR Part 13.
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- SN03798367-W 20150717/150716000019-673c3b1be0d917265de9dc748d067bd5 (fbodaily.com)
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