SOURCES SOUGHT
R -- Lister Hill Center (LHC) Auditorium Booking and Management - Draft SOW Auditorium Manager
- Notice Date
- 7/17/2015
- Notice Type
- Sources Sought
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Library of Medicine, 6707 Democracy Blvd., Suite 105, Bethesda, Maryland, 20894, United States
- ZIP Code
- 20894
- Solicitation Number
- SSN_NIHLM2015504SRE
- Archive Date
- 8/12/2015
- Point of Contact
- Sheila R. Edmonds, Phone: 3014966546
- E-Mail Address
-
sheila.edmonds@nih.gov
(sheila.edmonds@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Draft Statement of Work This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. PLEASE NOTE THAT THIS IS NOT A REQUEST FOR QUOTE (RFQ). NO SOLICITATION EXISTS AT THIS TIME. This is a Small Business Sources Sought Notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service- disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. The North American Industry Classification System (NAICS) Code is 541611-Administrative Management and General Management Consulting Services with a small business size standard of $15 million. The National Institutes of Health (NIH), National Library of Medicine (NLM) is conducting a Market Survey to help determine the availability and technical capability of qualified small businesses, veteran-owned small businesses, service-disabled veteran-owned small businesses and/or HUBZone small businesses capable of serving the needs identified below: Background The Lister Hill Center (LHC) Auditorium is a unique, 176-seat facility equipped with sophisticated audiovisual equipment and a projection system. As a unique biomedical communication facility, the LHC Auditorium has been utilized for specialized events that require its high-tech capabilities. Such events include conferences, symposia and workshops that require multimedia equipment. Approximately 115 functions are scheduled annually, ranging from one-hour lectures to week-long scientific conferences. Purpose and Objective The purpose of this acquisition is for NLM OCPL to acquire professional services to assist in managing the scheduling and all non-audiovisual arrangements for the LHC Auditorium, which is used by NLM, NIH, HHS, other government agencies, and select non-governmental organizations. The NLM OCPL seeks assistance in coordinating with Government staff to manage the use of the LHC Auditorium located on the NIH Main Campus in Bethesda, Maryland. The NLM is conducting market research to identity sources that have the availability and technical capability to provide the following: • Coordinate and manage the scheduling of events and all non-audiovisual arrangements to be held in the LHC Auditorium and the LHC lobby • Obtain all required clearances for LHC Auditorium events • Conduct pre-meeting walk-throughs with meeting planners as requested, to ascertain needs and orient the meeting planners to the LHC auditorium and lobby capabilities • Conduct e-mail exchanges and telephone conversations with meeting coordinators and other individuals regarding auditorium availability and capabilities • Perform data entry into NLM Audiovisual Program Development Branch (APDB) Project Support System (PSS) (event management) regarding audiovisual requirements for meetings • Provide on-site meeting management support and troubleshooting for meetings lasting four (4) hours or longer and at other special events, as requested by the NLM COR • Perform miscellaneous administrative duties to include but not be limited to submitting reservation requests to the Executive Office (EO), approving requests, updating as warranted digital information about and forms for booking the LHC Auditorium, contacting NLM staff regarding set-ups, security, schedules, and caterers • Although some SOW tasks may be performed off-site, the Contractor shall collaborate with the NLM COR to establish a consistent "office hours" schedule. The Contractor shall work on-site for a consecutive 3-hour block during normal business hours (7:30 a.m. to 6:00 p.m.), Monday-Friday except Federal holidays • Provide a qualified, trained back-up person to perform the SOW tasks on short notice when the auditorium booking and management agent is unavailable • On an as-needed basis, the Contractor shall be on-site early mornings (6:00-7:30 a.m.) to launch sessions, or stay late (6:00-9:00 p.m.) when meetings feature receptions or poster sessions A draft Statement of Work (SOW) is attached to this Sources Sought Notice. The proposed acquisition will be procured in accordance with the policies and procedures under FAR 13.5. All responsible sources may submit a capability statement which will be considered by the National Library of Medicine. This Sources Sought Notice is not a Request for Quotes (RFQ), nor is an RFQ available. Response Requirements: Please submit the following information: (a) Provide a capability statement demonstrating relevant experience, skills and ability to fulfill the Government's requirements for the above. The capability statement should contain enough sufficient detail for the Government to make an informed decision regarding your capabilities; however, the statement should not exceed five (5) pages. The capability statement should also include the following: • Contract name • Contracting Agency or Department • Yearly contract value (in $) • Period of performance • Description of work and how it relates to the NLM requirements (b) The capability statement should include references, key personnel, and any teaming arrangements needed to fulfill the requirements. It must identify the responder's small business type and size; DUNS number; NAICS code; GSA SIN Number, and technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses. (c) All capability statements must be submitted electronically no later than 3:00 PM EST on Tuesday, July 28, 2015 to Sheila Edmonds at sheila.edmonds@nih.gov. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/OAM/SSN_NIHLM2015504SRE/listing.html)
- Place of Performance
- Address: Bethesda, Maryland, 20894, United States
- Zip Code: 20894
- Zip Code: 20894
- Record
- SN03801493-W 20150719/150717235227-9358b5ce94f99bc2d1f0083bc561aa82 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |