SOLICITATION NOTICE
R -- Satellite Transmission Equipment, Repair, Supply and Training - Attachment A - Attachment B - SF 1449
- Notice Date
- 7/23/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334220
— Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Contracting Office
- Broadcasting Board of Governors, Director, Office of Contracts, Office of Contracts (CON), 330 C Street, SW, Room 4300, Washington, District of Columbia, 20237, United States
- ZIP Code
- 20237
- Solicitation Number
- BBG50-R-15-0047
- Archive Date
- 9/17/2015
- Point of Contact
- Myria Carpenter, , Herman Shaw,
- E-Mail Address
-
mecarpen@bbg.gov, hshaw@bbg.gov
(mecarpen@bbg.gov, hshaw@bbg.gov)
- Small Business Set-Aside
- N/A
- Description
- SF 1449 Attachment B Attachment A (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation No. BBG50-R-15-0047 is issued as a Request For Proposals (RFP) for award of a Requirements contract. Pursuant to an agency class deviation issued pursuant to FAR 1.404, the Government is conducting this procurement under the Test Program for Certain Commercial Items authorized by FAR Subpart 13.5 and in accordance with the simplified acquisition procedures established in FAR Part 13. The Broadcasting Board of Governors issued a class deviation on March 2, 2015 making FAR subpart 13.5 Test program for Certain Commercial Items available for use to all Agency Contracting Officers. (iii) This solicitation document and incorporated provisions and clauses are those in effect from the Federal Acquisition Regulations 2005-83, dated July 2, 2015. (iv) This is a full and open competition. The North American Industry Classification Systems (NAICS) code for this acquisition is 334220 (v) The Contractor shall provide the following Contract Line Item (CLIN): Repair existing equipment, procure new equipment, provide training for Agency employees and technical support. (vi) The Broadcasting Board of Governors (BBG) requires a Contractor to repair equipment at depot level, supply new equipment, provide training for Agency employees and technical support. The BBG is not interested in brokerage firms. See the “Statement of Work” in Attachment B for more details. (vii) The period of performance is a Base Period from date of award for 366 days. There are also four one (1) year Option Periods which may be exercised at the sole discretion of the Government. (viii) The Federal Acquisition Regulation (FAR) provision FAR 52.212-1 Instruction to Offerors-Commercial Items, applies to this solicitation. Full text of all FAR clauses and provisions are available electronically at the following Internet address: https://www.acquisition.gov. Interested offerors who are capable of providing these services should submit a proposal demonstrating their ability and experience in providing the required services. INTERESTED OFFERORS RESPONDING TO THIS SOLICITATION SHALL SUBMIT THE FOLLOWING ITEMS TO THE CONTRACTING OFFICER IN ACCORDANCE WITH PARAGRAPH (IX) BELOW: (1) a Technical Proposal, which addresses the technical factors, described below in (ix) and (2) a Price Proposal in accordance with paragraph (ix) below. The Price Proposal must contain a copy of the attached SF 1449 and Attachment A titled “Service and Price Schedule” which must be filled out by the interested Offeror. The Government plans to award without discussions, but may conduct discussions if it deems it is in the Government’s best interest in accordance with FAR 13.106-2(b)(1). (ix) The BBG will award a Commercial Item, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that is considered to be the most advantageous to the Government. The award decision will be based on the Government’s evaluation of each offeror’s technical approach, experience, and price. The Government intends to make a best value selection. All evaluation factors, other than price, when combined, are significantly more important than price. BBG reserves the right to conduct discussions consistent with FAR Section 15.306 in accordance with FAR 13.106-2(b)(1). THE FOLLOWING THREE EVALUATION FACTORS OF TECHNICAL APPROACH, EXPERIENCE, AND PRICE MUST BE ADDRESSED IN THE OFFERORS’ PROPOSALS. THE GOVERNMENT WILL USE THESE FACTORS TO EVALUATE OFFERORS’ PROPOSALS. 1) Technical Approach: The Offeror must provide a narrative detailing the approach that it will take to meet the requirement. The Offeror must illustrate its understanding of the requirement and its ability to provide the required services stated herein. The Offeror must submit a brief description of its company's business and provide a company point of contact including address, e-mail address, telephone number, fax number and the company's web-page address. To be considered for award, the successful Offeror’s Technical Proposal must demonstrate the ability to provide /satisfy all six (6) of the following technical requirements: a. Depot level repairs to CPI Satcom satellite transmission equipment within the Continental USA and globally, employing CPI Certified Technicians and CPI Certified repair and test equipment. b. Genuine CPI Satcom Division parts in all repairs carried out on BBG satellite transmission equipment. c. A full list of Global Maintenance Service Centers to include addresses and telephone numbers. d. A full list of locations where 24/7 Expert Technical Support and Advice can be obtained by BBG Earth Station Technicians to include addresses and telephone numbers. e. As required diagnostic and first line repair training to BBG Earth Station Technicians and where the Training Centers are located. A description of the training curriculum. f. CPI Satcom Satellite transmission and test equipment or equivalent equipment with the same/similar specifications. 2) Experience: The Offeror shall provide recent examples (within the past three (3) years) demonstrating the Offeror’s experience in providing the services required under this solicitation to Governmental and/or commercial customers. Examples provided should be of the same and/or similar services specified herein. 3) Price: A Separate Price Proposal showing a price breakdown for the CLIN above is required. The prices shall be provided in English and United States dollars. The Price Proposal must contain: Attachment A titled “Service and Price Schedule,” which must be filled out by the Offeror, and a signed copy of the Standard Form (SF) 1449, which is attached to this notice. Offerors are cautioned that failure to address each of the above evaluation factors may deem their proposal unacceptable. (x) Offerors shall include a completed copy of the provision FAR 52.212-3 Offeror Representations and Certifications-Commercial Items with its offer. Offerors may either submit a paper copy of FAR Clause 52.212-3 or submit this information through the System of Award Management (SAM) at HTTPS://WWW.SAM.GOV/PORTAL/PUBLIC/SAM/. Proposals must also include contractor's DUNS Number, prompt payment terms, and correct remittance address, if different from mailing address. THE CONTRACTOR MUST BE REGISTERED ONLINE AND MARKED “ACTIVE” IN SAM PRIOR TO CONTRACT AWARD. (xi) The FAR clause 52.212-4 titled Contract Terms and Conditions-Commercial Items, applies to this acquisition with addendum to the clause. The addendum in addition to the language contained in Attachment B is as follows: Addendum to 52.212-4 CONTRACTING OFFICER’S REPRESENTATIVE The Contracting Officer will appoint by letter a Contracting Officer’s Representative (COR) who will have the responsibility of ensuring that the work performed by the Contractor conforms to the requirements of the contract and such other responsibilities and authorities as may be specified in the letter of authorization or in this contract. It is understood and agreed, in particular, that the COR shall not have the authority to make changes to the scope or terms and conditions of the contract unless and only to the extent that such authority is specified in the letter of authorization or in the contract. THE CONTRACTOR IS HEREBY FOREWARNED THAT, ABSENT THE REQUISITE AUTHORITY OF THE CONTRACTING OFFICER’S REPRESENTATIVE (COR) TO MAKE ANY SUCH CHANGES, IT MAY BE HELD FULLY RESPONSIBLE FOR ANY CHANGES NOT AUTHORIZED IN ADVANCE, IN WRITING, BY THE CONTRACTING OFFICER; MAY BE DENIED COMPENSATION OR OTHER RELIEF FOR ANY ADDITIONAL WORK PERFORMED THAT IS NOT SO AUTHORIZED; AND MAY ALSO BE REQUIRED, AT NO ADDITIONAL COSTS TO THE GOVERNMENT, TO TAKE ALL CORRECTIVE ACTION NECESSITATED BY REASON OF THE UNAUTHORIZED CHANGES. (End of clause) CONTRACT ADMINISTRATION The Contractor shall designate below a company official whom the BBG may contact during the period of performance of this contract for prompt contract administration: NAME: TITLE: ADDRESS: E-MAIL: PHONE: FACSIMILE: The Contractor shall also designate below a company official responsible for reviewing performance evaluation entered into the Contractor performance Assessment Reporting System (CPARS). NAME: TITLE: ADDRESS: E-MAIL: PHONE: FACSIMILE: INVOICE SUBMISSION AND PAYMENT (a) The Contractor shall submit an invoice to the COR via email. The COR will be identified at the time of award. All payments will be made in U.S. dollars and in arrears. (b) The Contractor’s monthly invoice shall list: (1) name and address of Contractor, (2) invoice date and invoice number, (3) BBG contract number (e.g., BBG50-D-15-0000) and BBG delivery/task order number (e.g., BBG50-J-15-0000), (4) the number of deliverables submitted and accepted, and (5) electronic funds transfer (EFT) information. Any invoice lacking electronic funds transfer information shall be deemed not to be a proper invoice for the purposes of Prompt Payment under this contract. (c) Pursuant to the Prompt Payment Act, the BBG will pay the invoice within 30 days of either: (1) receipt of a proper invoice or (2) acceptance of deliverables; whichever is later. Note: The BBG intends to change its current invoicing procedures to the Invoice Processing Platform (IPP) system. The Contractor may be required in the future to register and submit invoices through the IPP system. Any costs associated with complying with the invoice change will be at the Contractor’s expense. Please visit https://www.ipp.gov/ for more information. EXERCISING OF OPTIONS UNDER THIS CONTRACT The Government reserves the right to exercise unilaterally the options in the contract subject to the availability of funding. The parties agree that the Government may partially exercise and fund any options in the contract and may do so multiple times up to the point that the option has been fully exercised and funded. The Contractor, however, will not be entitled to any additional compensation beyond that associated with the amount of the option exercise. In the event that BBG does not give written notice to exercise an option, the contract will expire at the end of the existing period of performance (the Base Period or Option Period) as applicable. Additionally, the parties agree that, in the event the BBG decides not to exercise any options, BBG will have no further obligation to the Contractor under this contract other than to pay for services actually rendered by the Contractor to BBG hereunder. (End of clause) 52.216-8 Ordering (Oct 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from __________ through ____________ [insert dates]. Note – dates will be entered at the time of award. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of clause) 52.216-19 Order Limitations (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of $150,000.00- (2) Any order for a combination of items in excess of $200,000.00 ] ; or (3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract ( i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause) 52.216-21 Requirements (Oct 1995) (a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated’’ or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule. (d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. (e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source. (f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after _________________ [insert date]. NOTE – Date will be entered at the time of contract award (End of clause) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within three (3) days ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least fifteen (15) days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. (End of clause) (xii) FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this solicitation by reference and proposed subsequent contract as well as the following clauses contained within FAR clause 52.212-5: 52.203-6 Restrictions on Subcontractor Sales to the Government (Sept 2006) with Alternate I (Oct. 1995); 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013); 52.209-6, Protecting the Government’ Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) ; 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013); 52.219-8 Utilization of Small Business Concerns (Oct 2014); 52.219-28 Post Award Small Business Program Rerepresentation (Jul 2013); 52.222-3 Convict Labor (June 2003); 52.222-21 Prohibition of Segregated Facilities (Apr 2015); 52.222-26 Equal Opportunity (Apr 2015) (E.O. 11246); 52.222-35 Equal Opportunity for Veterans (Jul 2014); 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014); 52.222-37 Employment Reports on Veterans (Jul 2014); 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010); 52.222-50 Combating Trafficking in Persons (Mar 2015);52.222-54 Employment Eligibility Verification (Aug 2013); 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011); 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) and 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Jul 2013). (xiii) Additional FAR provisions and clauses incorporated by reference and applicable to this solicitation and the proposed subsequent contract are: 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014); 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014); 52.209-7 Information Regarding Responsibility Matters (Jul 2013); 52.217-9 Option to Extend the Term of the Contract (Mar 2000); 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Mar 2015); and 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013). There are no other additional contract requirement(s) necessary for this acquisition other than those consistent with customary commercial practices. (xiv) No Defense Priorities and Allocation System (DPAS) rating assigned. (xv) Failure to provide the required services for any the above CLIN may result in the rejection of your proposal. Questions concerning this solicitation must be submitted in writing and must be received by the Contracting Specialist, Myria Carpenter, no later than 12PM EDT on August 4, 2015 via email at proposalquestionMEDC@bbg.gov. Offerors are cautioned not to direct questions concerning this solicitation to anyone but the Contracting Specialist. No questions will be accepted after the established deadline date. Proposals shall be in writing and must be signed by an official who is authorized to bind the organization. Fax or oral proposals will not be accepted. Proposals shall be submitted electronically via email to Myria Carpenter at proposalsubmissionMEDC@bbg.gov. All proposals must be received by 12PM EDT on August 17, 2015. Offerors are reminded to submit two separate attachments – a technical proposal and a separate price proposal. Offerors may send one email with both attachments. ALL ATTACHMENTS MUST BE SENT IN “PDF FORMAT” AND THE TOTAL SIZE OF ALL ATTACHMENTS MUST NOT EXCEED 23MB. ALL SUBMISSIONS MUST INCLUDE THE SOLICITATION NUMBER (BBG50-R-15-0047) IN THE SUBJECT LINE. (xvi) Contact: Myria Carpenter, Contract Specialist, Facsimile 202-382-7870, email: mecarpen@bbg.gov. All responsible sources may submit an offer that will be considered by the Agency.
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