SOLICITATION NOTICE
68 -- LIQUID HELIUM - Statement of Work
- Notice Date
- 7/29/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 325120
— Industrial Gas Manufacturing
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, Station Support/Simplified Acquisitions, 31 Center Drive, Room 1B59, Bethesda, Maryland, 20892
- ZIP Code
- 20892
- Solicitation Number
- HHS-NIH-NIDA-(SSSA)-15-520
- Archive Date
- 8/22/2015
- Point of Contact
- Andriani Buck, Phone: 3014021677
- E-Mail Address
-
andriani.buck@nih.gov
(andriani.buck@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- SOW COMBINED SYNOPSIS / SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is HHS-NIH-NIDA-(SSSA)-15-520 and the solicitation is issued as a request for proposal (RFP). This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures; FAR Subpart 13.5-Test Program for Certain Commercial Items; and FAR Part 12-Acquisition of Commercial Items, and is expected to exceed the simplified acquisition threshold. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83 effective July 2, 2015. This acquisition is unrestricted. The associated NAICS code 325120 and the small business size standard 1,000 employees. STATEMENT OF OBJECTIVES The purpose of this acquisition is to procure up to 50,000 l of liquid helium for the initial installation and start-up of the 11.7T Magnetic Resonance Imagining (MRI) unit (approximately 30,000 l for the human magnet and 15,500 l for the animal magnet - these approximations include optional quantities). A minimum of 8,000 I will be ordered in the base period of performance. Title: LIQUID HELIUM The National Institutes of Health (NIH) is the nation's leading medical research agency and the primary Federal agency whose mission is to seek fundamental knowledge about the nature and behavior of living systems and the application of that knowledge to enhance health, lengthen life, and reduce illness and disability, conducting, supporting and making medical discoveries that improve people's health and save lives. The National Institute of Neurological Disorders and Stroke (NINDS) Surgical Neurology Branch (SNB) is a part of the National Institutes of Health (NIH), conducting research into the causes, treatment, and prevention of neurological disorders and stroke. The NINDS mission is to seek fundamental knowledge about the brain and nervous system and to use that knowledge to reduce the burden of neurological disease. The Functional and Molecular Imaging (LFMI) Section has two major research interests. One is to develop novel functional and molecular imaging techniques to study brain structure and function. Emphasis is on MRI but some optical imaging is performed as well. Current areas of interest are to extend spatial resolution and understand the relation of functional MRI to neuronal architecture. New imaging tools are being developed to image calcium influx and gene expression non-invasively in the mouse brain. The second major research area is cellular energetics. In particular, we are interested in the role of the enzyme creatine kinase and regulation of mitochondrial metabolism. This work relies on combining non-invasive imaging tools and molecular genetics in the mouse to study mitochondrial function in vivo. Current areas of interest are to determine the role of creatine kinase in cell growth and death. We are also interested in characterizing changes in the mitochondrial proteome during changes in mitochondrial metabolism using novel two-dimensional gel electrophoresis techniques. Scope of Work This purchase is part of a multi-million dollar project to install the strongest magnet built to date for human MRI at the NIH. The liquid helium is used to cool down the magnet during set-up and initial testing. We currently are projecting the initial delivery to be around mid to late September 2015; however, the magnet delivery schedule is subject to change as the timeline is directed by the magnet manufacturer and therefore this contract requires the contractor's capability and flexibility to deliver successfully with a non-definitive timeframe. Optional additional quantities, over 8,000 I, may be needed throughout the period of performance and approximately 90 days' notice will be given before any optional additional quantities over 8,000 I are ordered. The contractor shall successfully plan, schedule and maintain an adequate stock of liquid helium, to safely and securely deliver to the Government as needed for the magnet installer to perform the magnet installation. The contractor shall likely need to deliver supplies for approximately a 14 day span. The contractor shall possess the capability and flexibility regarding the amount for delivery and the time for delivery. The animal magnet is expected to be installed in September 2015. Therefore, the initial liquid helium delivery will likely be needed in late September 2015; this time frame is subject to change. Initial delivery within the first 2 weeks may be limited to 5000l, with the remaining 3000l to be delivered in smaller batches throughout the year of the contract. In case of unforeseen problems with the new magnet, it may also be required to deliver the full amount within 14 to 21 days; in case the magnet delivery is cancelled, the 8000l will be used spread out over the year the contract is active. The contractor shall deliver supplies as needed throughout the period of performance. The contractor shall possess the capability and flexibility regarding the amount for delivery and the time for delivery based on each ‘Delivery Call' from the Government Contracting Officer Representative (COR), this could include a daily delivery if needed by the Government. The contractor shall be aware that Liquid Helium evaporates steadily while in storage, and, must demonstrate practices which indicate the contractor's awareness of this instability. DELIVERY OR DELIVERABLES Ordering Procedures 1. "Delivery Calls' shall occur in writing: Via E-Mail from the Government Contracting Officers Representative (COR) to the Contractor Designated Point of Contact (POC). 2. The Government COR shall place each ‘Delivery Call' to the Contractor Designated POC 48 Hours in advance of a needed delivery for a stated amount and time. The minimum amount is expected to be delivered on or around September 15, 2015. The vendor will be notified of the need for any additional quantities approximately 90 days in advance. 3. The Contractor Designated POC shall confirm each ‘Delivery Call' to the Government COR within 24 Hours of the Government COR's ‘Delivery Call'. Each ‘Delivery Call Confirmation' shall occur in writing via E-Mail from the Contractor Designated POC to the Government COR. 4. The Contractor Designated POC shall maintain detailed records of each ‘Delivery Call', ‘Delivery Call Confirmation', and each needed delivery including but not limited to signatures, invoices, remaining funds on the order, and all other applicable documentation. 5. The contractor shall use certified, safe and secure personnel, possessing valid identification, to deliver the supplies to the Government. 6. Unless otherwise specified by the "Delivery Call", satisfactory performance or/and delivery shall occur only during Monday through Friday, 8:00 A.M. through 5:00 P.M. Eastern Standard Time, excluding Federal Holidays. 7. The deliveries (and pick up of empty containers) are to be made to the NMR Center Loading dock, 10 Center Drive, building 10 on the NIH campus. This loading dock is of substandard height and therefore a truck with lift gate will be required for the safe delivery of the Dewars. 8. The preferred container for delivery is 500l Dewars; however a limited number of smaller Dewars (250 l, 350 l) will be acceptable. The contractor shall remove all empty Dewars at time of delivery and at the conclusion of the order remaining empty containers shall be removed no later than 48 hours after notification by the Government COR. Period of Performance: Base Year: September 1, 2015 - August 31, 2016 Min Quantity: 8,000 I Max: 50,000 I Option Year 1: September 1, 2016 - August 31, 2017 Min Quantity: 0 I Max: 50,000 I Option Year 2: September 1, 2017 - August 31, 2018 Min Quantity: 0 I Max: 50,000 I Option Year 3: September 1, 2018 - August 31, 2019 Min Quantity: 0 I Max: 50,000 I Option Year 4: September 1, 2019 - August 31, 2020 Min Quantity: 0 I Max: 50,000 I Notice of approximately 90 days will be given before ordering optional additional quantities above the guaranteed minimum. Technical Evaluation Factors: The offeror must submit with its proposal a description of the vendor's ability to fulfill: •the maximum requirement for liquid helium within 90 days' notice of any optional additional quantities above 8,000 I being needed. •the minimum guaranteed quantity on a non-definitive timeframe as detailed above and in the attached. •deliveries that comply with all requirements detailed herein and in the attached. •deliveries taking into consideration that liquid helium evaporates steadily while in storage, and, therefore the offeror must demonstrate practices which indicate the contractor's awareness of this instability. •orders using certified, safe and secure personnel, possessing valid identification to deliver the supplies to the Government. •orders that comply with the ordering procedures detailed herein and in the attached documentation. Please refer to the attached Statement of Work for further detail and specifications. FAR clause 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Offerors must include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer. FAR clause 52.212.-2, Evaluation - Commercial Items, is applicable to this requirement. The Government will evaluate the proposals against the requirements herein. Specifically, the technical evaluation factors, cost/price, past performance and any other factor specifically identified herein will be used for evaluation of each proposal. Technical factors will be significantly more important than cost or price. Offerors' past performance information will be evaluated prior to establishment of the competitive range. However, this evaluation will not be conducted on any offeror whose proposal is determined to be technically unacceptable. The Government is not required to contact all references provided by the offeror. Also, references other than those identified by the offeror may be contacted by the Government to obtain additional information that will be used in the evaluation of the offeror's past performance. Past Performance Information Offerors shall submit the following information as part of their proposal. A list of the last three contracts completed during the past two years and THE LAST CONTRACTS AWARDED currently being performed that are similar in nature to the solicitation workscope. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns. Include the following information for each contract or subcontract listed: 1.Name of Contracting Organization 2.Contract Number (for subcontracts, provide the prime contract number and the subcontract number) 3.Contract Type 4.Total Contract Value 5.Description of Requirement 6.Contracting Officer's Name and Telephone Number 7.Program Manager's Name and Telephone Number 8.North American Industry Classification System (NAICS) Code The offeror may provide information on problems encountered on the identified contracts and the offeror's corrective actions. Award Criteria - Selection of an Offeror for award will be based on the lowest priced technically acceptable offer. The evaluation for technically acceptable will be based on the demonstrated capabilities of the prospective contractors in relation to the needs of the project as set forth in the RFP and all applicable attachments. The merits of each proposal will be evaluated carefully. Each proposal must document the feasibility of successful delivery of the requirements of the RFP. FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. FAR clause at 52.216-18, Ordering (Oct 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from September 1, 2015 through August 31, 2016. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods. (End of clause) FAR clause at 52.216-19, Order Limitations (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 8,000l in the base year period of performance, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- Any order for a combination of items in excess of 50,000l for the base year period of performance and each option year; (c) If this is a requirements contract, the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within three (3) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of clause) FAR clause at 52.216-22, Indefinite Quantity (Oct 1995) (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after August 31, 2020. (End of clause) Far Clause at 52.217-5, Evaluation of Options (Jul 1990). Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of Provision) Far Clause at 52.217-9, Option to Extend the Term of the Contract. (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months. (End of Clause) POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE a. Contractor Performance Evaluations Interim and Final evaluations of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The Final performance evaluation will be prepared at the time of completion of work. In addition to the Final evaluation, Interim evaluation(s) will be prepared annually as follows on August 31, 2016. Interim and Final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final. Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions. b. Electronic Access to Contractor Performance Evaluations Contractors may access evaluations through a secure Web site for review and comment at the following address: http://www.cpars.gov The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. Responses to this solicitation must include sufficient information to establish the interested parties' bona-fide capabilities of providing the product. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. All responses must be received by August 7, 2015, 8:00 am EST and must reference number HHS-NIH-NIDA-(SSSA)-15-520. Responses may be submitted electronically to andriani.buck@nih.gov or by U.S. mail to the National Institute of Drug Abuse (NIDA), Station Support / Simplified Acquisition Branch (SS/SA), 31 Center Drive, Building 31, Room 1B59, Bethesda, Maryland 20892-2080, Attention: Andriani Buck. Fax responses will not be accepted. Contact Andriani Buck at andriani.buck@nih.gov for information regarding the solicitation. Questions regarding this combined synopsis/solicitation must be received at the aforementioned email address, andriani.buck@nih.gov, by August 3, 2015.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NIDA-2/HHS-NIH-NIDA-(SSSA)-15-520/listing.html)
- Place of Performance
- Address: NMR Center Loading dock, 10 Center Drive, Building 10, Bethesda, Maryland, 20893, United States
- Zip Code: 20893
- Zip Code: 20893
- Record
- SN03815420-W 20150731/150730000046-7b11bab5c8b58bcf18f74c775ec90ead (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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