SOLICITATION NOTICE
C -- Architectural and Engineering (A&E) Services for the Mike Monroney Aeronautical Center (MMAC) in Oklahoma City, OK - Request for Qualifications
- Notice Date
- 7/30/2015
- Notice Type
- Presolicitation
- NAICS
- 541310
— Architectural Services
- Contracting Office
- Department of Transportation, Federal Aviation Administration (FAA), Mike Monroney Aeronautical CTR, P.O. Box 25082, Oklahoma City, Oklahoma, 73125
- ZIP Code
- 73125
- Solicitation Number
- DTFAAC-15-R-02782
- Archive Date
- 12/31/2015
- Point of Contact
- Chris Ekadis, Phone: 4059548071, Robert W. LaFollette, Phone: 4059547384
- E-Mail Address
-
christopher.ekadis@faa.gov, robert.lafollette@faa.gov
(christopher.ekadis@faa.gov, robert.lafollette@faa.gov)
- Small Business Set-Aside
- Partial Small Business
- Description
- Attachment 6 - Consent Letter Attachment 5 - Client Authorization Letter Attachment 4 - Past Performance Questionnaire Attachment 3 - Business Declaration Attachment 2 - SF 330 Attachment 1 - Statement of Work (SOW) The FAA, Mike Monroney Aeronautical Center (MMAC), Oklahoma City, Oklahoma, announces an opportunity for highly qualified firms who hold an expertise in performing Architectural and Engineering Services. Architect-Engineer Services (A-E) services include: (1) Professional services of an architectural or engineering nature, as defined by applicable Oklahoma State law which are required to be performed or approved by a person licensed, registered, or certified to provide such services. (2) Professional services of an architectural or engineering nature performed by contract that are associated with: (a) Research; (b) Planning; (c) Development; (d) Design; (e) Construction; (f) Alteration; or (g) Repair or improvement of real property. (3) Other professional services of an architectural or engineering nature, and incidental services commonly performed by members of the architectural and engineering professions (and individuals in their employ), including: (a) Studies, (b) Investigations; (c) Surveying and mapping (d) Tests; (e) Evaluations: (f) Consultations; (g) Comprehensive planning; (h) Program management; (i) Conceptual designs; (j) Plans and specifications; (k) Value engineering;(l) Construction phase services; (m) Soils engineering; (n) Drawing reviews: (o) Preparation of operating and maintenance manuals; (p) Cost Estimates; (q) Contract Administration; and (r ) Other related services. The Contractor will provide the required personnel, equipment, instruments and transportation as necessary to accomplish the required services and furnish to the Government reports and other data together with supporting material, drawings, and other data as specified on each individual task order during the period of performance. The Contractor will be responsible for providing adequate supervision and quality control to ensure correctness and accuracy of documents and completeness of work as specified in the task-orders. The location of the work will be on or near the (MMAC), Oklahoma City, Oklahoma. The exact work location will be defined in each task order. The A-E will be required to furnish all services (Types A and B as described in the Statement of Work [Attachment 1]), supplies, materials, and supervision required to fully complete each task order. Instructions to Vendors General Instructions The FAA will utilize a qualifications-based vendor selection methodology for this requirement. The first phase (this announcement) will solicit documented vendor qualifications (without pricing information) from which the FAA will select the highest qualified candidates (minimum of three) using the selection criteria set forth below. In the second phase, the FAA will request and negotiate pricing with three or more of the highest qualified vendors selected in the first phase. The FAA anticipates utilizing multiple-award procedures resulting in the award of approximately six Indefinite Delivery/Indefinite Quantity (IDIQ) contracts. A minimum of three of the contacts will be awarded to small businesses. The resultant multiple-award contracts will contain a one-year base period and four one-year option periods. These options may or may not be exercised at the sole discretion of the FAA. The North American Industry Classification System (NAICS) code for this requirement is 541310 (Architectural Services) with a small business size standard of $7.5M. The vendor's submittal in response to this announcement must include all data and information requested by this announcement and must be submitted in accordance with these instructions. Any vendor who submits an incomplete package may be removed from further consideration. The submittal must be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The submittal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the vendor intends to meet these requirements. Vendors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the vendor's submittal. Elaborate brochures, documentation, detailed artwork, or other embellishments are unnecessary and are not desired. The Government will retain one electronic copy of all unsuccessful proposals. Points of Contact The Contract Specialist (CS) and Contracting Officer (CO) are the only points of contact for this acquisition. Address any questions, concerns, or requests for clarification you may have to the CS or CO as shown below. Contract Specialist: Christopher Ekadis Phone: (405) 954-8071 Email: christopher.ekadis@faa.gov Contracting Officer: Rob LaFollette Phone (405) 954-7384 Email: robert.lafollette@faa.gov Debriefings The CS/CO will promptly notify vendors of any decision to exclude them from further consideration, whereupon they may request and receive a post-award debriefing in accordance with AMS 3.2.2.3.1.4. Vendors desiring a debriefing must make their request in accordance with the requirements of AMS 3.2.2.3.1.4. Submission, Modification, Revision and Withdrawal of Submissions Submittals and modifications to submittals shall be submitted electronically via the Federal Business Opportunities (FBO) Bid Module in this announcement. Vendors should note the FBO Bid Module will not accept submission uploads after the closing date/time of August 21, 2015 at 5:00 p.m. CST (Oklahoma Time). Please note FBO requires a user name and password to post proposals to the Bid Module. Vendors are advised to establish their FBO account (if not already accomplished) in sufficient time to upload their submission by the required closing date/time. Submissions will not be accepted in hard copy, fax, or email. If vendors have questions concerning this process, they must contact the CS/CO prior to the closing of the announcement allowing sufficient time to address the question(s) and for the vendor to upload their submittal before the closing date/time. Extensions to the announcement closing date/time are not anticipated. Organization/Page Limits A-E firms, which meet the minimum requirements described in this announcement, are requested to submit completed FAA Standard Form (SF) 330, Architect-Engineer Qualifications (see Attachment 2). All information relating to the firms qualifications must be contained in the FAA SF 330 Parts I and II. Inclusion by reference to other materials is not acceptable. The FAA SF 330 package submitted by each vendor is limited to 40 pages. The Consent Letters required by Factor Five below are not included in the page limitation. As stated above, submittals shall be submitted in electronic format only. Page size shall be 8.5 x 11 inches. Unless otherwise dictated by the FAA SF 330 form, page line spacing shall be 1.5 lines, and text size shall be no less than Times New Roman 12 points. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially. These page format restrictions shall also apply to responses to communications/discussions. In addition to the FAA SF 330 package, responsive vendors must also complete and submit the Business Declaration form (see Attachment 3). Cost or Pricing Information No cost or pricing information shall be submitted by the vendor. The FAA will evaluate vendor qualification based solely on the information contained in the submitted FAA SF 330 package and other data obtained by the FAA (for past performance). Evaluation Criteria Basis for Selection The FAA will evaluate the FAA SF 330 package submitted by each vendor utilizing the criteria described below. While the Government Source Evaluation Team (SET) and the Source Selection Official (SSO) will strive for maximum objectivity, the source selection process, by its nature, is subjective and, therefore, professional judgement is implicit throughout the entire process. The Government intends to select vendors during this phase without discussions, but reserves the right to conduct discussions if necessary. Therefore, it is imperative that vendors submit their highest quality and most complete submission initially. However, if, during the submission evaluation period, it is determined to be in the best interest of the Government to hold discussions, vendor responses to these discussions will be considered in making the selection decision. Evaluation Methodology This announcement is partially set aside/restricted for small business. Where appropriate, each factor will describe the separate requirements for the restricted and unrestricted evaluations. All submittals from small business vendors will be evaluated under both the restricted (set aside for small business) and unrestricted portions of the evaluation factors. The submittals submitted by large businesses will be evaluated under the unrestricted evaluation factor requirements only. The size of the vendor will be established based on the NAICS code and size standard described above. Small businesses not deemed highest qualified under the restricted factors will be subsequently considered under the unrestricted factors. The FAA will evaluate the vendor's submittal using the evaluation factors shown below. Evaluation Factors Factor One - Specialized Experience and Technical Competence Restricted: The FAA SF 330 package must clearly describe a minimum of five (5) projects completed or underway within the last five (5) years with a minimum construction value of $100,000.00 (for each project). Based on the projects submitted, the FAA will evaluate the vendor's specialized experience and technical competence in the related design areas of renovation, alteration, upgrading, and repair of commercial, educational, and industrial facilities. The evaluation will include the following: • Experience in high performance energy saving buildings (green construction) • Specialized experience and technical competence of the team proposed (including outside consultants) • Experience in managing project teams (to include management structure and coordination of disciplines, offices, and subcontractors[if applicable]) Unrestricted: The FAA SF 330 package must clearly describe a minimum of five (5) projects completed or underway within the last five (5) years. At least three (3) of the projects submitted must have a minimum construction value of $5,000,000.00 (for each project), and at least two (2) projects submitted must have a minimum construction value of $10,000,000.00 (for each project). Based on the projects submitted, the FAA will evaluate the vendor's specialized experience and technical competence in the related design areas of renovation, alteration, upgrading, and repair of commercial, educational, industrial, and research and laboratory facilities. The evaluation will include the following: • Experience in high performance energy saving buildings (green construction) • Specialized experience and technical competence of the team proposed • Experience in managing project teams (to include management structure and coordination of in-house disciplines) Factor Two - Professional Qualifications Restricted: The FAA SF 330 package must clearly describe key project personnel within the firm and key outside consultants (subcontractors). The following criteria will be evaluated: • Executive personnel must have a minimum of five years of direct executive and/or control of an organization. • Project managers/supervisors must be either licensed architects or registered professional engineers in good standing with the State of Oklahoma. • Firms must have a State of Oklahoma Certificate of Authority • Firms must have (as a minimum) architectural, civil, structural, mechanical, and electrical disciplines either in-house or available through subcontracts/teaming arrangements • The total number of personnel the firm employs in the technical disciplines required for the proposed work and the professional qualifications of those personnel Unrestricted: The FAA SF 330 package must clearly describe key project personnel within the firm and key outside consultants (subcontractors). The following criteria will be evaluated: • Executive/supervisory personnel must have a minimum of five years of direct executive and/or supervisory control of an organization. • Project managers/supervisors must be either licensed architects or registered professional engineers in good standing with the State of Oklahoma. • Firms must have a State of Oklahoma Certificate of Authority • Firms must have (as a minimum) architectural, civil, structural, mechanical, and electrical disciplines in-house (other disciplines/specialties may be available through subcontracts/teaming arrangements) • The total number of personnel the firm employs in the technical disciplines required for the proposed work and the professional qualifications of those personnel Factor Three - Capacity to Accomplish Work Restricted/Unrestricted: The FAA will evaluate the vendor's capacity and capability to accomplish work in a timely manner. The FAA SF 330 package must clearly describe the firm's current workload to include total number of on-going projects, construction value or fee, and percentage of completion. Additionally, the FAA will evaluate the firm's ability to produce complete design and construction drawings using AutoCad 2014. Factor Four - Geographical Location Restricted/Unrestricted: The FAA SF 330 package must clearly describe the vendor's closest established physical office location (in terms of driving distance) to the Mike Monroney Aeronautical Center (MMAC). This office must be the primary facility out of which the vendor will provide support to the FAA under any resultant contract. The FAA will utilize Google Maps to calculate the driving distance from the proposed office location to the MMAC address of 6500 S. MacArthur Blvd., Oklahoma City, OK, 73169. Factor Five - Past Performance Restricted/Unrestricted: The FAA will evaluate the vendor's relevant and recent past performance on contracts with the Department of Transportation, other Government agencies, and private industry. Past performance shall demonstrate how well the vendor delivers quality products/services, demonstrates ability to achieve program objectives and to meet customer expectations, demonstrates ability to manage and meet priority timelines, demonstrates ability to manage expenses, and demonstrates overall performance on work similar in operational and technical complexity to services described in the SOW. Vendors are cautioned that the FAA will use data provided by the vendor and data obtained from other sources in the evaluation of past performance. As soon as practicable, offerors shall complete Section 1 of the attached Past Performance Questionnaire (see Attachment 4) and send it along with the Client Authorization Letter (see sample at Attachment 5) to all points of contact (POCs) for the contracts the vendor identified in its submission for Factor One, Specialized Experience and Technical Competence. The POCs shall be familiar with the work ethic, standards, performance, and deliverables demonstrated through previous or ongoing contracts of a similar nature. The POCs will complete the questionnaires and forward them by email to Rob LaFollette (robert.lafollette@faa.gov) no later than the announcement closing date. RESPONDENTS TO THE QUESTIONNAIRES SHALL NOT SEND THE COMPLETED INFORMATION SHEETS BACK TO THE VENDOR. The Source Evaluation Team (SET) will conduct follow-up with any POC as necessary. Along with the information required in this section, the vendor shall submit a consent letter (see sample at Attachment 6) executed by each teaming partner and/or significant subcontractor (for whom experience/past performance information was submitted) authorizing release of adverse past performance information to the vendor so the vendor can respond to such information. Vendors shall provide a narrative (in the FAA SF 330 package) for each contract/project (submitted under Factor One) explaining what aspects of the contracts submitted as past performance information are deemed relevant to the proposed effort and to what aspects of the proposed effort the past performance contracts relate. This narrative may include a discussion of efforts accomplished by the vendor to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence assessment, since the problems encountered may have been on a more complex program, or a vendor may have subsequently demonstrated the ability to overcome the problems encountered. The vendor shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the vendor to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that a vendor has overcome past problems is required. Organizational Structure Change History - Many companies have acquired, been acquired by, or otherwise merged with other companies and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between the conclusion of recent past efforts and this announcement. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, offeror's shall include a "roadmap" describing all such changes in the organization of the vendor's company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation. Since the Government intends to consider past performance information provided by other sources as well as that provided by the vendor(s), the "roadmap" should be both specifically applicable to the efforts identified, yet general enough to apply to efforts on which the Government receives information from other sources. Past Performance is assessed at the overall Past Performance factor level after evaluating aspects of the vendor's recent past performance, focusing on performance that is relevant to the work described in the Statement of Work. More relevant performance will have a greater impact on the Past Performance rating than less relevant effort. More recent performance may have a greater impact on the Past Performance rating than less recent performance. The FAA will assess the Past Performance Questionnaires (PPQ) submitted by the vendor's customers/contractors in addition to any other available performance data. The PPQs shall be for contracts completed or underway within the last five years and are similar in scope, complexity, and magnitude to the work described in the SOW. Questionnaires received after the closing date may not be evaluated. This Notice is for informational purposes for Minority, Women-Owned and Disadvantaged Business Enterprises: The Department of Transportation (DOT), Office of Small and Disadvantaged Business Utilization (OSDBU), has a program to assist small businesses, small business owned and controlled by a socially and economically disadvantaged individuals, and women-owned concerns to acquire short-term working capital assistance for transportation related contracts. Loans are available under the DOT Short Term Lending Program (STLP) at prime interest rates to provide accounts receivable financing. The maximum line of credit is $750,000. For further information and applicable forms concerning the STLP, call the OSDBU at (800) 532-1169.
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