Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 01, 2015 FBO #4999
DOCUMENT

S -- *RFI ONLY* Cleaning Services for Brooklyn and Philadelphia Data Processing Centers - Attachment

Notice Date

7/30/2015
 

Notice Type

Attachment
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Department of Veterans Affairs;Technology Acquisition Center;23 Christopher Way;Eatontown NJ 07724
 

ZIP Code

07724
 

Solicitation Number

VA11815N0565
 

Response Due

8/6/2015
 

Archive Date

11/13/2015
 

Point of Contact

Amanda Bleses
 

E-Mail Address

own,
 

Small Business Set-Aside

N/A
 

Description

SIMPLIFIED ACQUISITION PROCEDURES (SAP) PERFORMANCE WORK STATEMENT (PWS) DEPARTMENT OF VETERANS AFFAIRS Office of Information & Technology Cleaning Services Brooklyn and Philadelphia Data Processing Centers Region 4 Date: July 27, 2015 TAC-16-23944 PWS Version Number: 1.0 Request for Information (RFI) **This posting is not a formal request for quote, but rather a market research request to determine if there are viable sources to provide the above requirement.** Contents 1.0DESCRIPTION OF SERVICES3 2.0APPLICABLE DOCUMENTS3 3.0PERFORMANCE DETAILS3 3.1PERFORMANCE PERIOD3 3.2PLACE OF PERFORMANCE3 4.0SPECIFIC TASKS AND DELIVERABLES3 4.1REPORTING REQUIREMENTS5 5.0GENERAL REQUIREMENTS6 5.1CONTRACTOR PERSONNEL SECURITY REQUIREMENTS6 5.2PERFORMANCE METRICS7 ? DESCRIPTION OF SERVICES Description/Specification-Cleaning of the Brooklyn and Philadelphia Data Centers VA Region 4 office of OIT. APPLICABLE DOCUMENTS Documents referenced or germane to this Performance Work Statement (PWS) are listed below. In the performance of the tasks associated with this PWS, the Contractor shall comply with the following: 1.VA Handbook 6500.6, "Contract Security," March 12, 2010 PERFORMANCE DETAILS The Contractor shall provide cleaning at VA's Brooklyn and Philadelphia Data Processing Center Locations. The Contractor shall ensure that cleaning procedures do not disturb the on-going operation of the installed computer equipment, sub floor leak detection system, fire suppression system or other power systems. PERFORMANCE PERIOD The period of performance shall be: Base year October 1, 2015 through September 30, 2016 Option year 1 October 1, 2016 through September 30, 2017 Option year 2 October 1, 2017 through September 30, 2018 Option year 3 October 1, 2018 through September 30, 2019 Option year 4 October 1, 2019 through September 30, 2020 All services will be performed between 4:30 PM EST and 8:00 PM EST Monday through Friday. PLACE OF PERFORMANCE Tasks under this PWS shall be performed in VA facilities located in Philadelphia Data Center, 401 N. Broad Street Philadelphia, PA, in the following rooms Data Center (Room 11217) and Data Center Expansion (Room 803) and Brooklyn VA Medical Center, 800 Poly Place Brooklyn, NY, 11209 in Building #14 Data Center (1st Floor) and Offices (1st & 2nd Floor). SPECIFIC TASKS AND DELIVERABLES The Contractor shall perform the following at the Philadelphia Data Center: 1.QUARTERLY SERVICE a.Complete vacuuming with specially designed quadruple filtered vacuums. All surfaces including cable racks, light fixtures, equipment frames, server cabinets, network communication racks, etc. b.Complete cleaning of all surfaces with specially designed, non-residue tack cloths, in order to remove remaining contaminants. c.Complete removal of all dust, fingerprints, etc. from walls, doors, Air conditioner units, Power Distribution Units, desks, etc. including entire contents of computer room. d.Complete vacuuming and cleaning entire top of floor surface. 2.SEMI-ANNUAL SERVICE - Data Center (Room 11217 & 803) a.Same as above monthly service plus: i.Complete vacuuming of the entire underfloor surface area with our specially designed quadruple filtered vacuums. ii.Complete cleaning of the entire underfloor surface area. iii.Clean all pedestals and stringers before replacing floor tiles. The Contractor shall perform the following at the Brooklyn Data Center: 1.MONTHLY SERVICE - Data Center (1ST Floor - Bldg. #14) a.Complete vacuuming with specially designed quadruple filtered vacuums. All surfaces including cable racks, light fixtures, equipment frames, server cabinets, network communication racks, etc. b.Complete cleaning of all surfaces with specially designed, non-residue tack cloths, in order to remove remaining contaminants. c.Complete removal of all dust, fingerprints, etc. from walls, doors, Air conditioner units, Power distribution units, desks, etc. including entire contents of computer room. d.Complete vacuuming and cleaning entire top of floor surface. 2.SEMI-ANNUAL SERVICE - Data Center (1st Floor - Bldg. #14) a.Same as above monthly service plus: i.Complete vacuuming of the entire underfloor surface area with our specially designed quadruple filtered vacuums ii.Complete cleaning of the entire underfloor surface area iii.Clean all pedestals and stringers before replacing floor tiles 3.MONTHLY SERVICE - Office Cleaning (1st & 2nd floor - Bldg. #14) a.Clean all desk, cabinets and glass. b.Clean all equipment including PC's, printers, fax machines, flat screen monitors, etc. 4.SEMI-ANNUAL SERVICE - Office Cleaning (1st & 2nd Floor Bldg. #14) a.Same as above monthly service plus: i.All accessible carpeted areas will be first vacuumed to remove all loose dirt, dust, etc. ii.Stains and high traffic areas will be pre-treated. iii.Carpets will then be cleaned using a water soluble cleaning agent which contains no ammonia or metallic properties harmful to equipment. iv.Cleaning agent is applied with a cloth pad on a rotary carpet shampooer. v.An extraction process is used to remove the contaminants from the carpet. vi.Inaccessible areas are cleaned by hand with scrub brushes and cleaning solutions. vii.Carpets are then treated with an anti-static solution to prevent harmful static buildup. 5.Uniforms and protective clothing. a.The contractor shall determine the need for and provide any personal protective clothing required. b.All Contract employees must wear VA provided identification badges. c.All contractor employees shall wear contractor provided uniforms which are clearly distinguishable and shall display legible identification and company's name. 6.Safety Precautions. a.At no time shall hardware devices, computer equipment, heating, ventilating, and air conditioning units, leak detection systems or Uninterruptable Power Supplies equipment be shifted or moved and careful attention shall be taken not to disturb electrical connections, safety devices, fire suppression systems and other environmental/support equipment. b.All vendor equipment and other machinery that will be used during the cleaning must be properly grounded with appropriate inspection. The COR shall monitor and evaluate the effectiveness of the program. The contractor will take prompt action to correct all identified deficiencies. REPORTING REQUIREMENTS The Contractor shall provide the COR with Monthly Progress Reports in electronic form in Microsoft Word and Project formats. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding Month. The Monthly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. The Contractor shall monitor performance and report any deviations. It is expected that the Contractor will keep in communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues. GENERAL REQUIREMENTS CONTRACTOR PERSONNEL SECURITY REQUIREMENTS The position sensitivity and the level of background investigation commensurate with the required level of access is: 1Low/NACI/Tier 1 Contractor is continuously escorted throughout the cleaning areas and is never permitted to go beyond cleaning and dusting of cabinets and the backs of cabinets Contractor Responsibilities: a.For a Low/Tier 1 Risk designation, with a period of performance requirement of 180 days or less, a Special Agreement Check (SAC) is required. A Department of Veterans Affairs (DVA) Memorandum - Electronic Fingerprints are required for fingerprinting. This should be submitted to the CO or COR after award has been made. b.Within 3 business days after award, the Contractor shall provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigations in accordance with the ProPath template. The Contractor Staff Roster shall contain the Contractor's Full Name, Date of Birth, Place of Birth, individual background investigation level requirement of Low/NACI Tier 1 SAC. The Contractor shall submit full Social Security Numbers either within the Contractor Staff Roster or under separate cover to the COR. The Contractor Staff Roster shall be updated and provided to VA within 1 day of any changes in employee status, training certification completion status, Background Investigation level status, additions/removal of employees, etc. throughout the Period of Performance. The Contractor Staff Roster shall remain a historical document indicating all past information and the Contractor shall indicate in the Comment field, employees no longer supporting this contract. The preferred method to send the Contractor Staff Roster or Social Security Number is by encrypted e-mail. If unable to send encrypted e-mail, other methods which comply with FIPS 140-2 are to encrypt the file, use a secure fax, or use a traceable mail service. The Contractor should coordinate the location of the nearest VA fingerprinting office through the COR. Only electronic fingerprints are authorized. c.The Contractor shall be responsible for the actions of all personnel provided to work for VA under this contract. In the event that damages arise from work performed by Contractor provided personnel, under the auspices of this contract, the Contractor shall be responsible for all resources necessary to remedy the incident. d.A Contractor may be granted unescorted access to VA facilities and/or access to VA Information Technology resources (network and/or protected data) with a favorably adjudicated Special Agreement Check (SAC) or "Closed, No Issues" (SAC) finger print results, training delineated in VA Handbook 6500.6 (Appendix C, Section 9), and, the signed "Contractor Rules of Behavior." The investigative history for Contractor personnel working under this contract must be maintained in the database of the Office of Personnel Management (OPM). e.The Contractor, when notified of an unfavorably adjudicated background investigation on a Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract. Failure to comply with the Contractor personnel security investigative requirements may result in loss of physical and/or logical access to VA facilities and systems by Contractor and Subcontractor employees and/or termination of the contract for default. Identity Credential Holders must follow all HSPD-12 policies and procedures as well as use and protect their assigned identity credentials in accordance with VA policies and procedures, displaying their badges at all times, and returning the identity credentials upon termination of their relationship with VA. Deliverable: A.Contractor Staff Roster PERFORMANCE METRICS The table below defines the Performance Standards and Acceptable Performance Levels for Objectives associated with this effort. Performance ObjectivePerformance StandardAcceptable Performance Levels 1.Technical Needs(A) Philadelphia Data Center 401 N. Broad Street Philadelphia, PA 1) Data Center (Room 11217) 2) Data Center Expansion (Room 803) QUARTERLY SERVICE - Data Center (Room 11217 & 803) "Complete vacuuming with specially designed quadruple filtered vacuums. All surfaces including cable racks, light fixtures, equipment frames, server cabinets, network comm racks, etc. "Complete cleaning of all surfaces with specially designed, non-residue tack cloths, in order to remove remaining contaminants. "Complete removal of all dust, fingerprints, etc. from walls, doors, A/C units, PDU's, desks, etc., including entire contents of computer room. "Complete vacuuming and cleaning entire top of floor surface. "SEMI-ANNUAL SERVICE - Data Center (Room 11217 & 803) "Same as above monthly service plus: "Complete vacuuming of the entire underfloor surface area with our specially designed quadruple filtered vacuums "Complete cleaning of the entire underfloor surface area "Clean all pedestals and stringers before replacing floor tiles (B) Brooklyn VA Medical Center 800 Poly Place Brooklyn, NY 11209 Building #14 1) Data Center (1st Floor) 2) Offices (1st & 2nd Floor) MONTHLY SERVICE - Data Center (1ST Floor - Bldg. #14) "Complete vacuuming with specially designed quadruple filtered vacuums. All surfaces including cable racks, light fixtures, equipment frames, server cabinets, network comm racks, etc. "Complete cleaning of all surfaces with specially designed, non-residue tack cloths, in order to remove remaining contaminants. "Complete removal of all dust, fingerprints, etc. from walls, doors, A/C units, PDU's, desks, etc., including entire contents of computer room. "Complete vacuuming and cleaning entire top of floor surface. MONTHLY SERVICE - Office Cleaning (1st & 2nd floor - Bldg. #14) "Clean all desk, cabinets and glass. "Clean all equipment including PC's, printers, fax machines, flat screen monitors, etc. SEMI-ANNUAL SERVICE - Data Center (1st Floor - Bldg. #14) Same as above monthly service plus: "Complete vacuuming of the entire underfloor surface area with our specially designed quadruple filtered vacuums "Complete cleaning of the entire underfloor surface area oClean all pedestals and stringers before replacing floor tiles SEMI-ANNUAL SERVICE - Office Cleaning (1st & 2nd Floor Bldg. #14) Same as above monthly service plus: oAll accessible carpeted areas will be first vacuumed to remove all loose dirt, dust, etc. oStains and high traffic areas will be pre-treated. oCarpets will then be cleaned using a water soluble cleaning agent which contains no ammonia or metallic properties harmful to equipment. oCleaning agent is applied with a cloth pad on a rotary carpet shampooer. An extraction process is oused to remove the contaminants from the carpet. oInaccessible areas are cleaned by hand with scrub brushes and cleaning solutions. oCarpets are then treated with an anti-static solution to prevent harmful static buildup. " Acceptable/ Unacceptable 2.Project Milestones and SchedulePhiladelphia DPC - QUARTERLY SERVICE - Data Center (Room 11217 & 803) Philadelphia DPC - SEMI-ANNUAL SERVICE - Data Center (Room 11217 & 803) Brooklyn DPC - MONTHLY SERVICE - Data Center (1ST Floor - Bldg. #14) Brooklyn DPC - MONTHLY SERVICE - Office cleaning (1st & 2nd floor - Bldg. #14) Brooklyn DPC - SEMI-ANNUAL SERVICE - Data Center (1st Floor - Bldg. #14) Brooklyn DPC - SEMI-ANNUAL SERVICE - Office Cleaning (1st & 2nd Floor Bldg. #14)Acceptable/ Unacceptable The Government will utilize a Quality Assurance Surveillance Plan (QASP) throughout the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government reserves the right to alter or change the surveillance methods in the QASP at its own discretion. A SAP Performance Based Service Assessment Survey will be used in combination with the QASP to assist the Government in determining acceptable performance levels. TYPE OF CONTRACT - FIRM FIXED PRICE SCHEDULE FOR DELIVERABLES TaskDeliverable ID Deliverable Description 4.1 AMonthly Progress Report Due the fifth day of each month throughout the period of performance (POP). Electronic submission to: VA PM, COR, CO Inspection: destination Acceptance: destination 5.2AContractor Staff Roster Due 3 days after contract award and updated throughout the POP. Electronic submission to: VA PM, COR, CO. Inspection: destination Acceptance: destination POINTS OF CONTACT VA Program Manager: Name: Gordon Kam Address: 800 Poly Place Voice: (917) 968-3653 Email: Gordon.Kam@va.gov Contracting Officer's Representative: Name: Paula Pelusi Address: Brooklyn VA Medical Center Voice: (617) 894-8416 Email: Paula.Pelusi@va.gov ADDITIONAL ITEMS 1 (Always Checked for Services- VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE, VA HANDBOOK 6500.6, APPENDIX C. Security Requirement guidance to CO within Section B9 Training, Para. a) Sub Para. d, Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/1d7efcfa3f89911a891c794d04168dee)
 

Document(s)

Attachment
 

File Name: VA118-15-N-0565 VA118-15-N-0565_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2202255&FileName=VA118-15-N-0565-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2202255&FileName=VA118-15-N-0565-000.docx

 

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Record

SN03818379-W 20150801/150731001025-1d7efcfa3f89911a891c794d04168dee (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
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