FBODaily.com | FedBizOpps: PRESOL | J | Preventative and Ongoing Maintenance of Audio Visual Equipment

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 07, 2015 FBO #5005
SOLICITATION NOTICE

J -- Preventative and Ongoing Maintenance of Audio Visual Equipment

Notice Date: 8/5/2015
Notice Type: Combined Synopsis/Solicitation
NAICS: 811213 — Communication Equipment Repair and Maintenance
Contracting Office: N00189 NAVSUP Fleet Logistics Center Norfolk 1968 Gilbert Street,Suite 600 NORFOLK, VA
ZIP Code: 00000
Solicitation Number: N0018915T0325
Response Due: 8/19/2015
Archive Date: 3/31/2016
Point of Contact: Monti Dutta 757-443-1330
Small Business Set-Aside: Total Small Business
Description: This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on both FEDBIZOPPS and NECO (https://www.neco.navy.mil/). The RFQ number is N00189-15-T-0325. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-83 and DFARS Publication Notice 20150626. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html. The NAICS code is 811213 and the Small Business Standard is $11 million in average annual receipts. The proposed contract is 100% set aside for small business concerns. The Small Business Office concurs with the set-aside decision. The Naval Supply Systems Command “ Norfolk, VA requests responses from qualified sources capable of providing: CLIN 0001 - Preventative maintenance, both regularly scheduled and as requested, which includes supply and replacement of consumables, for audio visual equipment “ 12 months CLIN 0002 - Help Desk coverage, including phone and onsite support, for repairs and troubleshooting “ 12 months CLIN 0003 - Advisory services for replacement of audio visual equipment “ 12 months CLIN 0004 - Technical/meeting support of audio visual equipment during no more than 12 events “ 12 months CLIN 0005 - Equipment operations training upon request “ 12 months Period of performance shall follow the following schedule: Base year: September 28, 2015 to September 27, 2016 Option year I: September 28, 2016 to September 27, 2017 Option Year II: September 28, 2017 to September 27, 2018 Option Year III: September 28, 2018 to September 27, 2019 Option Year IV: September 28, 2019 to September 27, 2020 Service and Delivery Location is Joint Expeditionary Base Little Creek-Fort Story, Building 3504, 1575 Gator Blvd., Virginia Beach, VA 23459. Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following separate attachments apply to this requirement: List of Attachments I.Performance Work Statement II.Equipment List III.Technical Submission Matrix IV.Past Performance Information Form V.Contract Data Requirements List VI.Quality Assurance Surveillance Plan SECTION L: INSTRUCTIONS FOR SUBMISSION OF QUOTES: FAR 52.212-1 Instructions to Offerors - Commercial Items QUESTIONS: In order to enable adequate time to consider and develop responses to questions, the deadline for submitting any questions is 1:00 PM Eastern Standard Time on Monday, August 10, 2015. Any questions shall be submitted, via email only, to Mr. Monti Dutta at email: monti.dutta@navy.mil SUBMISSION: This announcement will close at 1:00 PM Eastern Standard Time on Wednesday, August 19, 2015. All quotes shall be submitted via email to Mr. Monti Dutta at email: monti.dutta@navy.mil by the above closing deadline. For quote development purposes, the estimated effective date of the contract award is September 17, 2015 with the Period of Performance to commence on September 28, 2015. A determination by the Government to not compete this proposed effort on a full and open competitive basis, based upon responses to this notice is solely within the discretion of the Government. Oral communications are not acceptable in response to this notice. All responsible sources may submit a quote which shall be considered by the agency. System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/. Offerors shall comply with the detailed instructions for the format and content of the proposals contained herein; proposals that do not comply may be considered unacceptable and may render the proposal ineligible for award. Quote content and instructions when submitting a proposal shall consist of three (3) separate volumes as follows: Volume ITechnical Approach and Matrix Volume IIPast Performance Volume IIIPrice Each volume should contain the following items in addition to the other information required by this solicitation: Cover: The cover should indicate the following: Title of the submission Volume Number (I, II or III) Quote category (Technical Approach, Past Performance or Price) Request for Quote (RFQ) Number Name and address of Offeror, Cage Code, DUNS and applicable Tax I.D. Number (TIN) Business Size GSA contract number, if applicable. Point of contact name, phone number and e-mail Quote validity period: 90 days from submission date. Proposal Page Limitations: The following page limitations are established: TitlePage Limit* Volume I “ Technical Approach and Matrix15 Pages Volume II “ Past Performance10 Pages (Information Form provided, plus two (2) additional pages per reference) Volume III “ Price3 Pages All submission and attachments shall be in Microsoft compatible format or ADOBE PDF. Submissions are page limited to the maximum number of pages as defined in the table above. These page limitations are inclusive of the technical approach and matrix, in addition to any charts, diagrams, and/or other graphics. Graphics (including tables) in the proposal may use an alternative font with 8 point size type or larger. In the event photo reduction is used for graphs and drawings, their presentation must be clear and legible. The cover sheet will not count towards the page limit. Each œpage is defined as one sheet, single-sided, 8 ½ œ x 11 , with at least one inch margins on all sides, using a font with a point size of 12 or greater (e.g., Times New Roman style with 12 point font). If both sides of a sheet of paper contain material, it will be counted as two (2) pages. Lines shall, at a minimum, be single-spaced. Pages shall be consecutively numbered. Offeror submissions shall not include hyperlinks. Page limits represent the maximum pages the Government will evaluate and are not construed as de facto standards for the amount of material expected in the proposal. *Pages submitted in excess of the page limitations described above will not be evaluated. IMPORTANT NOTE In the event any person who is not a bona fide employee of the offeror participated in the creation, formulation, or writing of any portion of the proposal, a certificate to this effect shall be included in the proposal which shall be signed by an officer of the offeror. Such certificate shall identify the name of the person who is not a bona fide employee, that person ™s employment capacity, the name of the person ™s firm, the relationship of that firm to the offeror, and the portion of the proposal in which the person participated. PROPOSAL CONTENT Each response must clearly indicate the capability of the quoter to meet all specifications and requirements. Volume I “ Technical Staffing Approach and Technical Submission Matrix Offeror shall complete and submit the attached Technical Submission Matrix, in which the offeror will demonstrate in detail the offeror ™s technical ability and technical approach of how the offeror intends to provide the listed deliverables. The cells within the matrix can be expanded as necessary, as long as overall page number limitations described above for Volume I are followed. The offeror ™s response shall correspond directly with each subsequent area of the matrix. All technicians who will perform on-site work shall have a Secret security clearance as of the date of the quote ™s submission. The offeror ™s staffing approach shall convince the Government that they are fully capable of providing qualified personnel who are technically capable of performing the work identified within the Performance Work Statement (PWS) by contract start date. The staffing approach shall demonstrate an understanding of and the capability to meet all of the requirements of the PWS. The offeror shall provide a staffing approach which describes: (a) proposed methodology for recruitment and retention of personnel meeting the position-dependent experience, certifications, qualifications and clearance requirements delineated in the PWS; (b) approach to ensure personnel qualifications remain current; (c) approach to personnel performance monitoring, skill maintenance and skill improvement; and (d) staffing to include number of Full Time Equivalents (FTEs) and their proposed labor categories. (a) Technical proposals shall provide information on the qualifications and experience of the personnel to be provided, and shall not include specific proposed personnel names or proposed resumes. Proposals that provide specific names and/or resumes will not be considered for award. (b) Technical proposals shall not replicate the PWS, but shall clearly articulate the offeror ™s understanding of and familiarity with the specific task requirements. Proposals that replicate the PWS will not be considered for award. Furthermore, the offeror shall identify its methods for identifying and resolving problems and its comprehension of potential issues included in the goals of the overall effort. The offeror should provide any other information the offeror considers relevant to its proposed approach. The offeror should describe any risks associated with the solicitation, including the PWS and any risks associated with implementation of the offeror ™s technical approach; describe any techniques and actions to mitigate such risks; and explain whether the techniques and actions identified for risk mitigation have been successfully used by the offeror in the past. Volume II “ Past Performance The offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. To demonstrate its past performance, the offeror shall identify up to three (3) of its most relevant contracts or efforts within the past four (4) years prior to the closing date of the solicitation, and provide any other information the offeror considers relevant to the requirements of the solicitation. These contracts or efforts identified shall be the same as or similar to, the scope and magnitude of the work described by this solicitation. Offerors should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. The information regarding those relevant contracts shall include the name and address of the organization for which the product was supplied and services were performed and the number (phone, fax or Internet) of a contact for each contract listed. The information should include discussion of any major problems encountered on the contracts listed and the corrective actions taken to resolve them. The information may also include a description of any quality awards earned by the quoter. The quoter should provide the information requested above for past performance evaluation, or affirmatively state that it possesses no relevant directly related or similar past performance Offerors may provide contracts describing their own experience as a subcontractor. Offerors shall describe the major or critical aspects of the work performed, as well as the dollar value of work performed, under the submitted contract. Offerors may also submit contracts of subcontractors it proposes to use under this contract. Offerors shall describe the major or critical aspects of the work subcontractors are proposed to perform under the contract as well as the dollar value of work performed, under the submitted contract. Subcontractor performance (either the offerors own subcontractor experience or proposed subcontractors experience) of major or critical aspects of this requirement will be considered as highly as prime contractor past performance information for the offeror. Failure of offerors to describe the required information will result in the contract reference not being evaluated. The references will be evaluated in the aggregate in order allow offerors the ability to enhance the relevance of the submitted contracts with respect to scope and magnitude. The following minimum information shall be provided within contractor submitted references: Contract Number/Task Order Number Contract Type: (i.e. FFP, CPFF, T and M) Annual Contract/Task Order Cost Amount Description of Work - offeror should provide a detailed explanation demonstrating the similarity of the contracts in terms of scope to the requirements of the RFP for purposes of relevancy Valid Name, Phone Number and E-mail Address of Contracting Officer, Contracting Officers Representative and Prime Contractor (if company was subcontracted) In addition to the information requested above, offerors shall contact their past performance references and request that each reference complete Attachment III “ Past Performance Report Form and e-mail the completed survey form directly to Monti Dutta at monti.dutta@navy.mil by the DUE DATE OF THIS SOLICITATION. The Government reserves the right to consider past performance report forms received after the due date of the solicitation and to contact references for verification or additional information. Volume III “ Price The Price submission is to be strictly limited to price information and completed solicitation documents as described below. The submission shall include: (a) Separate price breakdown for each of the five CLIN items (as stated on the first page above) for each period of performance, as well as a total summary for all years of service. (b) If available, applicable portion of any published price list or brochure with prices of these commercial services offered, along with date of publication. If no such published prices list or brochure with price list has been released to the public, offeror shall affirmatively state that no such document for these particular services has been released to the public. SECTION M: EVALUATION CRITERIA The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and technical considered. The following factors shall be used to evaluate offers: Technical Acceptability and Price. A determination of responsibility will be made prior to award. The Government will utilize a Lowest Price Technically Acceptable (LPTA) source selection process. To determine LPTA, the Government will place all offers in order of lowest total price to highest total price. Starting with the lowest total priced offer, the Government will review technical approach and matrix and past performance for acceptability. If the offer is found to be œAcceptable, no other proposals will be reviewed and award will be made. However, if the offer is found to be œUnacceptable, the next lowest total priced offer will be considered. This process will continue until either an offer is considered œAcceptable or until all offers have been considered œUnacceptable. 1. Technical Approach and Matrix (Acceptable/Unacceptable) 2. Past Performance (Acceptable/Unacceptable) 3. Price 1. Technical Acceptability “ The technical submission shall clearly convince the government that they are able to provide qualified personnel who are technically capable of performing the work required with the expertise identified within the PWS by contract start date. The contractor is not required to provide a copy of the PWS however the response must clearly indicate the technical capability of the offeror to meet all requirements outlined in the PWS by completing and submitting the attached matrix. Additionally, the technical approach shall provide a demonstration of the offerors understanding of, and familiarity with, the specific requirements of the PWS. All personnel shall have a Secret clearance by contract start date. The Technical Approach and Matrix will be rated acceptable or unacceptable using the ratings and descriptions outlined in the rating table identified below entitled œTechnical Acceptable/Unacceptable Ratings. In order to be considered Acceptable, offeror ™s must receive an acceptable rating for the technical submission in its entirety. The offeror must address each of the areas in the matrix in sufficient detail so that the Government can reasonably determine that the offeror possesses the ability to perform the contract. Offerors simply providing general statements or paraphrasing/parroting the PWS in whole or in any part shall result in a rating of Unacceptable. The Government will evaluate the offeror ™s technical portion based on the information received in the offeror ™s written submission. The Government will evaluate each offeror ™s technical submission in accordance with the ratings table below: Technical Acceptable/Unacceptable Ratings RatingDescription AcceptableProposal clearly meets the minimum performance and capability requirements of the solicitation UnacceptableProposal does not clearly meet the minimum performance and capability requirements of the solicitation 2. Past Performance The assessment of the quoter ™s past performance will be used as a means of evaluating the relative capability of the responder and other competitors to successfully meet the requirements of the RFQ. The Government will give greater consideration to the contracts that the Government feels are most relevant to the RFQ. Past Performance Acceptability “ The past performance evaluation results is an assessment of the offeror ™s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror ™s record of relevant and recent past performance information that pertains to the services outlined in the solicitation requirements. Past Performance will be rated on an acceptable or unacceptable basis using the ratings and descriptions outlined in the table below: Table A-2. Past Performance Evaluation Ratings RatingDescription AcceptableBased on the offeror ™s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror ™s performance record is unknown. (See note below) UnacceptableBased on the offeror ™s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, œunknown shall be considered œacceptable. In order to facilitate the Government ™s evaluation of this factor, the offeror shall identify no more than three (3) previous contracts whose effort was relevant to the effort required by this solicitation; the contracts provided should have been performed within the last four (4) years. Evaluation will focus only on work experience already performed. Work yet-to-be performed and work prior to the last four (4) years will not be considered. In addition, performance data will only be assessed for those references demonstrating at least 1 year of completed performance prior to the closing date of the solicitation. Offerors who present similar contracts/orders should provide a detailed explanation demonstrating the relevance of the contracts/orders to the requirements of the solicitation. The references will be evaluated in the aggregate in order to allow offers who may not have the entire scope or magnitude under one individual contract or task order to still be considered acceptable if experience with the full scope and magnitude or the requirement can be demonstrated within the allotted number of references as described above. In order to verify past performance information and determine the quality of the past performance submission, the Government may contact some or all of the references provided, as appropriate, and may collect information through questionnaires (i.e. the Past Performance Report Form), telephone interviews, and existing data sources to include, but not limited to, CPARS. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. This past performance information will be used for the evaluation of past performance. There are two (2) aspects/subfactors of past performance evaluation: 1)The first is to evaluate whether the offeror ™s present/past performance is relevant or not relevant to the effort to be acquired. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror ™s contract history would give the most confidence that the offeror will satisfy the current procurement. 2)The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror ™s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts. 3. Price - Price submissions will be evaluated on the basis of price reasonableness. For the purpose of preparing a price submission, the offeror shall assume that the period of performance will be a base year with four (4), twelve month option periods. The Government will evaluate the price submission for the base period and each option period. Offerors responding to this solicitation are advised that, prior to award, the government may request offerors to submit information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted offer. The Government may evaluate any and all information submitted by the offeror to support the reasonableness of prices proposed. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer. Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. *** Quoters are reminded to include a completed copy of FAR 52.212-3 and its ALT I with quotes. All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are: The following additional FAR provisions and clauses are applicable to this procurement: 52.203-6 with ALT I “ Restrictions on Subcontractor Sales to the Government 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 SAM Maintenance 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations ”Representation 52.209-5 Certification Regarding Responsibility Matters 52.209-6 Protecting the Government ™s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.212-4 Contract Terms and Condition ”Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items 52.217-5 Evaluation of Options 52.217-9 Option to Extend the Term of the Contract 52.219-6 Notice of Total Small Business Set-Aside 52.219-8 Utilization of Small Business Concerns 52.219-14 Limitations on Subcontracting 52.219-28 Post Award Small Business Program Rerepresentation 52.222-3 Convict Labor 52.222-19 Child Labor ”Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans 52.222-36 Affirmative Action for Workers w/Disabilities 52.222-37 Employment Reports on Disabled Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving 52.225-13 Restriction on Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran ”Representations and Certifications 52.232-18 Availability of Funds 52.232-33 Payment by Electronic Funds Transfer 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-2 Service of Protest 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.239-1 Privacy or Security Safeguards 52.247-34 FOB Destination 52.252-2 Clauses Incorporated by Reference The following DFARS provisions and clauses are applicable to this procurement: 252.201-7000 Contracting Officer ™s Representative 252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.203-7998 Prohibition on Contracting with Entities that Require Certain Internal Confidentialities Agreements “ Representation 252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Alt A System for Award Management 252.204-7011 Alternative Line Item Structure 252.204-7012 Safeguarding of Unclassified Controlled Technical Information 252.204-7015 Disclosure of Information to Litigation Support Contractors 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Terrorist Country 252.211-7003 Item Identification and Valuation 252.215-7008 Only One Offer 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7001 Buy American Act and Balance of Payments Program 252.225-7002 Qualifying County Sources as Subcontractors 252.225-7012 Preference for Certain Commodities 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.239-7017 Notice of Supply Chain Risk 252.239-7018 Supply Chain Risk 252.243-7002 Requests for Equitable Adjustment 252.244-7000 Subcontracts for Commercial Items 252.246-7003 Notification of Potential Safety Issues 252.247-7023 Transportation of Supplies by Sea 5252.204-9400 Contractor Unclassified Access to Federally Controlled 5252.243-9400 Authorized Changes by the KO This procurement is for Electronic and Information Technology (EIT). Effective June 25, 2001, the Federal government implemented Section 508 of the Rehabilitation Act of 1973, Amendments of 1998 (29 U.S.C. S 794(d)). Section 508 requires that the federal government only acquire electronic and information technology goods and services that provide for access by persons with disabilities. Therefore, to the extent supplies and services are available in the commercial marketplace, the contractor is required to meet the relevant accessibility standards contained in 36 C.F.R. Part 1194 (Subpart B). For further information see http://www.section508.gov. ******* End of Combined Synopsis/Solicitation ********
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DON/NAVSUP/N00189/N0018915T0325/listing.html)
Place of Performance: Address: Joint Expeditionary Base Little Creek-Fort Story, Building 3504, 1575 Gator Blvd., Virginia Beach, VA; Zip Code: 23459
Record: SN03825404-W 20150807/150805235655-25f54a89aedb68f772da34c2ce5315be (fbodaily.com)
Source: FedBizOpps Link to This Notice
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J -- Preventative and Ongoing Maintenance of Audio Visual Equipment