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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 14, 2015 FBO #5012
SOLICITATION NOTICE

66 -- Fully Automated Enclosed Robotic Platform - Appendices

Notice Date

8/12/2015
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

334516 — Analytical Laboratory Instrument Manufacturing
 

Contracting Office

Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, 6001 Executive Boulevard, Room 4211 - MSC 9559, Bethesda, Maryland, 20892, United States
 

ZIP Code

20892
 

Solicitation Number

HHS-NIH-NIDA-SSSA-CSS-15-687
 

Archive Date

9/11/2015
 

Point of Contact

Matthew P. Antonini, Phone: 301-402-1678
 

E-Mail Address

matthew.antonini@nih.gov
(matthew.antonini@nih.gov)
 

Small Business Set-Aside

N/A
 

Description

FAR 52.212-3 INTRODUCTION AND AUTHORITY This is a combined synopsis/solicitation (CSS) for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government intends to issue a firm fixed price purchase order using simplified acquisition procedures under the authority of FAR subpart 13.5, "Test Program for Certain Commercial Items." This solicitation is a request for quotations (RFQ). The solicitation number is HHS-NIH-NIDA-SSSA-CSS-15-687. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83 dated August, 2015. The resultant purchase order will include all applicable provisions and clauses in effect through this date. The National Center for Advancing Translational Sciences (NCATS) is seeking to purchase one (1) fully automated enclosed robotic platform. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND SET-ASIDE STATUS The associated North American Industrial Classification System (NAICS) code for this procurement is 334516, with a small business size standard of 500 employees. This acquisition is NOT set aside for small businesses and is available for full and open competition. DESCRIPTION OF REQUIREMENT The National Center for Advancing Translational Sciences (NCATS) requires one (1) fully automated enclosed robotic platform including ambient storage and robotic arm with the ability to be integrated with existing peripheral equipment as well as a Labcyte Echo to encompass the capabilities necessary for the stem cell treatment station. All interested companies shall provide a quotation for the following: The Described Robotic Platform (DRP) must have the following characteristics: 1.Measure no larger than 8'L x 7'W x 8'H, including enclosure, due to space constraints. 2.Fully enclosed to prevent contamination of cells and siRNA samples. 3.Include an integrated ambient storage system that fits 384-well microtiter plates and pipette tip boxes for the Biomek FX. a.Must be random access. b.High Speed Plate Storage: the system needs the ability to retrieve and store plates in 12 seconds. Also, storage needs the ability to quickly inventory all plate types within 60 seconds. This inventory process must include the exact location of each piece of labware and its associated barcode. c.The integrated ambient storage system must hold a minimum of 300 pieces of labware to accommodate the entire library collection of 189 plates plus pipette tips, multiple destination plates and also leaves room for future expansion. 4.The DRP must have quick delidding and lidding capabilities. 5.The robotic arm used on the DRP will need to have access to all devices specifically with a horizontal reach of 450mm and a vertical reach of 750mm. The tolerance shall be + or- 25mm. a.The robotic arm will need to be taught all system positions using a quick and simple process such that a biologist could potentially handle this task. b.The robotic arm and more specifically gripper must be able to pick and place labware very reliably to avoid losing expensive samples/experiments due to poor accuracy. 6.Robot envelope: provides user with the exceptional reach and range in the x-, y-, and z-axis. The minimum z-axis travel must be 745 mm. 7.Must be able to have Brooks Automation XPeel, Agilent Technologies VSpin, Beckman Coulter Biomek FX, and Labcyte Echo integrated. 8.Must be capable of handling, tracking and associating 150 source plates to a few destination plates in a single run taking no longer than 3 hours. 9.Product accessibility: full access to all devices using a turntable or sliding shelves to access devices with simplistic cable management is required. 10.Modular system design: the ability to easily reconfigure the system in less than 60 seconds. Software Requirements 1.Must include Echo expansion software for cherry picking and IC50. The DRP must have the ability to manipulate cherry picking and IC50 on the Echo via a standard, non-custom interface. 2.Must run from dynamic scheduling software and be able to optimize throughput in order to run as many samples as possible and minimize evaporation. a.The scheduling interface must be user-friendly such that a biologist can potentially create and run their protocol. b.The scheduling software must be reliable to avoid detrimental system crashes. c.The scheduling software requires the ability to run custom scripting components in order to track source and destination plate association as well as correlation of aspirations and dispenses from and to specific wells. d.The scheduling software must be able to fully recover from errors that may occur during a run. 3.In addition, the software must have- a.User Experience: the software incorporates the latest software technologies to ensure that whether designing protocols, or launching an order, the focus is always on a user-friendly interface, backed up by the highest levels of application reliability. b.Order Interleaving and Scheduling: can run multiple orders in parallel, and supports injection of new orders with time or event-based control. c.Gantt Chart Simulations: Fast Gantt Chart simulations with accurate protocol timing data that allows operators to use detailed sample treatment and resource utilization statistics to quantitatively optimize their orders before run-time. d.Sample Input Control: A wide range of sample input control mechanisms can be used to balance throughput and sample treatment for the required application. e.Device Pooling: Supports a wide range of pooling options for all classes of device, even complex liquid handlers. Strategies including "first available", "round robin" and "fail over" can be defined during protocol design and then dynamically adjusted while orders are live on the system f.Scripting Components: allows operators to run custom scripting components not embedded into the software. Multiple languages must be supported (for example, Java, VB or.NET), scripts must have access to a number of run time variables including plate number and barcode. g.Decision Nodes: using the results of a custom script execution to alter a plate's processing pathway mid-run. h.Plate processing manipulation: provides the ability to manipulate assay handling parameters of a specific plate mid-run. i.Device Control: the ability to remove a device from the system during a run to use in standalone mode and then, once action is complete, return the device back into active use on the platform is required. This action must not allow stoppage of the protocol. DELIVERY AND ACCEPTANCE Delivery shall be provided no later than 90 days after the award of the contract. Prior to delivery there will be a factory acceptance testing (FAT) performed in the presence of a person(s) from the NCATS automation group. Delivery will be scheduled after the FAT. Once the described robotic platform is delivered and installed at 9800 Medical Center Dr., there will be a site acceptance testing (SAT) performed where the vendor will send someone out to make sure the system is in working order to NCATS' satisfaction. PLACE OF PERFORMANCE Address:9800 Medical Center Dr. Building C Rockville, MD Postal Code:20850 Country:UNITED STATES CONTRACTING OFFICER'S REPRESENTATIVE (COR) The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this contract: [To be specified prior to award] The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance. The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in the contract The Government may unilaterally change its COR designation. APPLICABLE CLAUSES AND PROVISIONS The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/?q=browsefar The following contract clauses apply to this acquisition: •FAR 52.212-4, "Contract Terms and Conditions-Commercial Items" (May 2015) •FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders" (May 2015) The following subparagraphs of FAR 52.212-5 are applicable: (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note). (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)). (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126). (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246). (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212). (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (31) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212). (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). (33) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513). (43) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (50) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Jul 2013) (31 U.S.C. 3332). ----- The following solicitation provisions apply to this acquisition: 1.FAR 52.212-1, "Instructions to Offerors-Commercial Items" (April 2014) 2.FAR 52.212-2, "Evaluation of Commercial Items" (October 2014) (a) The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. In addition to price, the following factors shall be used to evaluate offers: Factor 1: Technical Capability (75%) The Offeror shall detail in its technical proposal how it meets each of the project requirements. This shall include the specifications of the offered equipment. Also, the offeror shall detail through simulations actual run times down to the component level of the system, and in particular will validate that the incubator load/unload times meet the required specifications. Factor 2: Quality Assurance (15%) The Offeror shall detail in its technical proposal how it shall meet the delivery, installation, and ongoing maintenance support described in the solicitation. Factor 3: Past Performance (10%) Offerors shall identify one (1) contract completed in the past five years and a list of all contracts currently underway that are similar in size and scope to the requirements outlined in the "DESCRIPTION OF REQUIREMENT." Contracts listed may include those entered into by the Federal Government, agencies of state and local governments, non-profit entities, and commercial concerns. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts for key personnel. Include the following information for each contract identified: •Name of contracting organization •Contract number •Contract type •Total contract value •Narrative of specific responsibilities of the offeror as they relate to this RFQ Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required above for all key personnel. The offeror shall submit comparable information on any subcontractor that the offeror proposes to perform a major subcontract under this effort. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in contractor's performance. The lack of a relevant performance record may result in an unknown performance risk assessment, which will neither be used to the advantage nor disadvantage of the offeror. The major evaluation factors for this solicitation, listed in order of importance, include technical (which encompasses experience and past performance) and price factors. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 3.FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items" (March 2015), attached at Appendix A. POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE a.Contractor Performance Evaluations Interim and Final evaluations of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The Final performance evaluation will be prepared at the time of completion of work. In addition to the Final evaluation, Interim evaluation(s) will be prepared Annually as follows on October 31. Interim and Final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final. Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions. b.Electronic Access to Contractor Performance Evaluations Contractors may access evaluations through a secure Web site for review and comment at the following address: http://www.cpars.gov. REQUESTS FOR CLARIFICATION Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Matthew Antonini, at Matthew.Antonini@nih.gov by or before 12:00 p.m. EST on 8/20/2015. Late questions will not be accepted. Questions will be anonymized and answered, with the answers being posted to this solicitation notice by amendment. QUOTATION SUBMISSION Quotes are due on 8/27/2015, no later than 12:00 p.m. EST. All responses must be submitted via email to Matthew.Antonini@nih.gov and reference solicitation number HHS-NIH-NIDA(SSSA)-CSS-15-687. Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement. The offeror must submit a technical response and a separate price quotation. The technical response should be prepared in reference to the evaluation criteria identified in this solicitation and shall not exceed 10 single-sided pages. The price quotation must include pricing for the requirements listed under "DESCRIPTION OF REQUIREMENT." Responses to this solicitation must include sufficient information to establish the interested parties' bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. Offerors must provide their Company Name, Dun & Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), Business Size, Physical Address, and Point of Contact Information in their responses. All offerors must have an active registration in the System for Award Management (SAM). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NIDA-01/HHS-NIH-NIDA-SSSA-CSS-15-687/listing.html)
 

Place of Performance

Address: 9800 Medical Center Dr, Rockville, Maryland, 20850, United States

Zip Code: 20850
 

Record

SN03835534-W 20150814/150812235741-cffe969d2ff9b23eb39696e8114c75a3 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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